Finance Specialist (Internal Candidates Only)

1. GENERAL CORPORATE ACCOUNTING

2. FINANCIAL OVERSIGHT AND MONITORING

3. INTERNAL AND EXTERNAL AUDIT COORDINATION

4. CAPACITY BUILDING / SYSTEM IMPROVEMENT

1. GENERAL CORPORATE ACCOUNTING

• Regularly review and monitor financial transactions in General Ledger for accuracy, appropriate accounting treatment according to UNOPS Financial Rules and Regulations and other applicable Organization Directives and Operational Instructions.

• Monitor and coordinate monthly and quarterly closure of General Ledger modules and sub-modules.

• Prepare quarterly analysis and  management report on General Ledger reconciliations, key issues and main finding

• Manage and coordinate automation projects of General Ledger modules with ICT and related counterparts.

• Review and approve transactions and provide expert advice on use of appropriate General Ledger accounts and related accounting treatment according to IPSAS guidelines.

• Prepare analysis and feedback to queries from internal and external stakeholders related to Accounting transactions and consolidate list of improvements for implementation on regular intervals.

• Plan and coordinate timely implementation of Year End Closure processes with related counterparts.

• Prepare analysis and working files to support preparation of corporate financial statements.

      2. FINANCIAL OVERSIGHT AND MONITORING

• Exercise regular control and oversight on General Ledger’s transactions carried out by counterparts. Test accuracy, appropriateness of transactions recorded in General Ledger in accordance with UNOPS Financial Rules and Regulations and other applicable Organizational Directives and Operational Instructions.

• Sample transactions areas, scrutinize supporting documents for accuracy, completeness and conformance to applicable accounting treatment.

• Consolidate common issues identified during oversight exercise. Identify recurring trends and areas of improvement in processes and develop improvement plans to address them.

• Monitor progress and implementation of milestones and deadlines regarding monthly, quarterly and year end closure.

• Validate GL reconciliation and bank reconciliations on regular intervals.    

• Identify system and process areas requiring improvement and enhancement and suggest plans to contribute towards a strong control environment around financial reporting.

3. INTERNAL AND EXTERNAL AUDIT  COORDINATION

• Prepare analysis and tables to support preparation of corporate financial statements.

• Prepare ad-hoc, audit related reports and analysis to be submitted to the UN Board of Auditors, UNOPS Executive Board and UNOPS management.

• Prepare analysis reports of corporate financial statements and evaluation of trends, changes to components of corporate financial statements.

• Provide support to the Head of Financial Statements and UNBOA Relations during Internal and External audit processes.

• Monitor follow-up actions on both Internal and External audit recommendations with the relevant practices in HQ and field offices.

• Under the guidance of the Head of Financial Statements and UNBOA Relations, Consolidate internal audit recommendations across organizations and draw holistic plans to address common and regular areas of improvement.  Develop a lesson learned log and create preventative measures in processes and systems.

4. CAPACITY BUILDING / SYSTEM IMPROVEMENT 

• Implement a plan for the automation of financial processes and enhancement of system controls.

• Consolidate training needs of finance practitioners in field offices. Analyze lessons learned log and develop training plan for implementation to address learning needs in area of specialization.

• Support process documentation and continuous improvements in the corporate document management system (PQMS).

• Focal point and product owner for the Financial Accounting module in the UNOPS ERP system (OneUNOPS).

• Develop innovative solutions to optimize financial processes and reduce manual work.

• Providing guidance and advice to finance practitioners in the area of financial accounting, interpretation and operational guidance on the application of the Accounting standards and UNOPS FRR.

• Supervise the support team in the General Ledger team.