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Project Management Support – Specialist

New York City

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: New York City
  • Grade: Mid level - IICA-2, International Individual Contractors Agreement
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2023-03-26
Job categories Project Management, Programme Management
Vacancy code VA/2023/B5003/25635
Level ICS-10
Department/office NYPO, SDC, Grant Management Services
Duty station New York , United States of America
Contract type International ICA
Contract level IICA-2
Duration Open-ended subject to organizational requirements, availability of funds and/or satisfactory performance
Application period 12-Mar-2023 to 26-Mar-2023
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

This position is supervised by the Portfolio Manager and works with the ICCA GSI Global Programme Manager for the implementation of the programme at the global level. This will involve liaison and coordination work with the relevant SGP country teams and UNDP Country Offices (COs) in the target countries. Support the ICCA GSI Global Programme Manager in the following functions and tasks:

Support the effective coordination and backstopping of the portfolio of activities under the global ICCA support initiative in approximately 45 countries
  • Keep track of the ICCA-GSI Work Package 1 (small grants) according to the defined indicators in the project document. 
  • Monitor that all project activities are carried out on schedule and within budget, identify gaps, and propose solutions as required in order to achieve the project outputs.
  • Liaise with SGP country teams and UNDP COs to analyze national contexts and ensure smooth operational and working relationships at the country level.
  • Facilitate effective application and revision of RBM tools, establishment of management targets and monitoring achievement of results as appropriate.
  • Compile and analyze data to monitor that the project utilizes the available financial resources in an efficient and transparent manner.
  • Gather, review and analyze progress reports and financial reports for submission to UNDP as required, following internal administrative processes. 
  • Monitor and review the annual work plan execution and budget and, where relevant, make recommendations on the project budget.
  • Review and identify operational and financial problems, as well as propose the development of solutions.

Monitoring and Evaluation

  • Monitor ongoing SGP projects at the country level (GSI Phase 1 and Phase 2), as well for sub-contracts established with partners at the global level (ICCA Consortium, UNEP WCMC, IIED, others).
  • Support the ICCA GSI Global Programme Manager on the engagement of sub-contracts established with partners at the global level (ICCA Consortium, UNEP WCMC, IIED, others).
  • Coordinate the M&E framework for the ICCA-GSI annual reporting process. Facilitate the preparation/review of annual monitoring reports from country programmes and the compilation of an annual report, and draft the reports for review of ICCA GSI Global Programme Manager.
  • Provide peer review, comments on, and seek to improve, the technical quality of projects, policies, practices, guidelines, advisory notes, publications and the like.
  • Advise SGP country teams for the ICCA GSI in maintaining project and portfolio information and corporate information systems (SGP on-line database, PIMS+, UNDP knowledge platforms).
  • Work with the ICCA GSI Global Programme Manager on the implementation of Work Package 2 on legal and policy support, and Work Package 3 on networking and knowledge.

Improve outreach, visibility and partnerships of the ICCA-GSI initiative

  • Increase the visibility and outreach of the ICCA-GSI at various regional and global fora relevant to the biodiversity and ecosystem thematic areas, including conferences for the Convention of the Parties (i.e. CBD and UNFCCC), GEF Assembly, and other international meetings.
  • Support advocacy efforts with potential financing agencies and institutions, and contribute to outreach with existing partnerships.

Facilitate Knowledge Building and Management

  • Identify and document best practices and lessons learned linked to the ICCA-GSI work, and for sharing with UNDP, BMUV, CBD Secretariat, High Ambition Coalition (HAC) 2.0. for People and Nature, and other knowledge networks.
  • Develop information materials, communication pieces on ICCA GSI projects funded by the BMUV, at the global level.

Education/Experience/Language requirements



  • Advanced university degree (Master’s or equivalent), preferably in natural or social sciences, environment and development, economics and other disciplines with emphasis on biodiversity conservation and natural resource management, protected areas, community-based conservation or other related discipline is required

Required experience: 
  • Minimum five (5) years of experience providing support with programmes or projects

Desired experience: The following experience is optional. Candidates who do not have it are welcome to apply

  • Experience of working in an international organization, with exposure to the issues that are governed under the UN Convention on Biological Diversity (CBD) is desirable. 
  • Experience in a developing country in the field of conservation is an advantage.   


  • Fluency in English is required 
  • Knowledge of French or Spanish would be desirable   

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.