Grants Officer

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. In some 40 countries and 26 U.S. cities, our dedicated teams provide clean water, shelter, health care, education and protection to refugees and displaced people. IRC is committed to bold leadership, innovation, creative partnerships and assists people from harm to home.

The IRC began programming in 1998 in northern Uganda in response to mass displacement wrought by the Lord’s Resistance Army. Since then, the IRC has expanded to provide critical services for refugees and vulnerable Ugandans throughout the country. The IRC started supporting refugees and vulnerable individuals in Kampala in 2012 and was one of the first organizations to respond in 2016 to the onset of the South Sudanese refugee crisis. As of 2019, the IRC entered Tororo to support refugees while also providing epidemic preparedness and response services throughout the region. Currently, the IRC in Uganda has presence across six sub-regions and six refugee settlements, implementing programming in the sectors of health, protection and rule of law (PRoL), women’s protection and empowerment (WPE), economic recovery and development (ERD), and education. IRC Uganda also implements cross-cutting programming focused on systems strengthening and accountability to affected persons. 

Scope of Work: 
Based in Kampala, the Grants Officer will provide grant management and reporting, support across the Uganda portfolio. The Grants Officer will work closely with program, M&E, finance, operations and senior management staff to ensure quality management of both pre- and post-award grants functions. The Grants Officer will support the Grants Manager in donor compliance, timely reporting, project document filing, and project management. The position holder will be supervised by the Grants Manager and will work closely with other grants and partnerships staff. 

Duties and Responsibilities:

Grant management
•Support the Grants Manager in scheduling of project cycle and Budget Versus Actual (BVA) meetings in collaboration with project leads, technical coordinators and field coordinators, distribute guidance to relevant team members, monitor the development of materials in advance of those meetings, and follow-up on actions resulting from those meetings.
•Manage all reporting deadlines, and support in coordinating and consolidating reports as necessary to ensure documents are of the highest quality and in line with donor requirements.
•Ensure reporting deadlines are distributed well in advance to relevant colleagues with correct templates including Finance, programs, M&E, and the regional unit. 
•Maintain up-to-date grants trackers and calendars, including internal and donor reporting deadlines, budget vs. actual meetings, and Project Cycle Meetings.
•Support document signing by SMT, troubleshooting department queries, and supporting other tasks as required.
•Perform other duties as may be assigned by the Grants Manager.

Compliance
•Maintain up to date comprehensive knowledge of donor guidelines relevant to the Uganda portfolio, including but not limited to: PRM, FCDO, private foundations, ECHO, UNHCR, and UNFPA.
•Ensure immediate reporting of suspected compliance issues through appropriate reporting mechanisms.
•Support the Grants manager in ensuring that relevant staff members are aware of all donor communications, changes in regulations, and meetings. 
•With support from the Grants Manager, respond to donor compliance questions as needed.
•Support the development of program updates/communications for external circulation. 

Business development
•Support in proposal development tasks as needed.

Information management 
•Support in maintaining comprehensive electronic files in all paper and electronic formats including the IRC’s electronic grants management platform, OTIS.
•  for programs and ensure IRC colleagues and have access to relevant records and information.

Key Working Relationships:
Position reports to:  Grants Manager
Position directly supervises: None.
Internal contacts: Grants, Partnerships, Finance, M&E, Human Resources, Supply Chain, Safety and Security, Field Coordinators, Awards Management Unit, Technical Units, and others as appropriate
External contacts: Partners, donors, and others as appropriate.