FUEL ASSISTANT

Org. Setting and Reporting

This position is located within the United Nations Assistance Mission in Afghanistan (UNAMA). The Fuel Assistant will be based in Kabul. The incumbent will report to the Chief Supply Officer.

Responsibilities

• Ensures that fraud prevention procedures are reviewed and updated, and they meet fuel monitoring needs of the Mission through the dashboard and advice management of Fuel Prevention actions.
• Carries out random and regular fraud inspections, independent on-site physical fuel stock checks and ensures that no fuel is lost due to misappropriation.
• Assists and coordinates on the job training of junior staff members.
• Raises requisitions for the purchase of general supply & fuel equipment/items.
• Provide over all financial support to Chief General Supply and Fuel Unit and responsible on demand plans for the unit.
• Review expenditure against the funds allocated by purchase orders and forecast future requirement and work on BI.
• Assists in the implementation of Electronic Fuel management System (EFMS-2) in UNAMA .
• Establishes physical fuel stock inventory in all sector locations for use in EFMS-2 data base.
• Logs in all data in the Electronic Fuel Management System (EFMS-2) software, analysis fuel consumption and notifies the Fuel Manager of consumption irregularities.
• Receives POL invoices from the fuel contractor, verify for accuracy and process for timely payment.
• Coordinates with all the Fuel Unit clients to ensure timely compliance with demands.
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• Completes the R&I (Receiving and Inspection) process.
• Prepares delivery document of POL products for authorization.
• Collects and consolidates requests of bulk fuel to contingents and other users and process barcode.
• Implements the standard operation procedures for fuel management.
• Inspects the strategic fuel reserve and Local Fuel reserve for compliance in all locations.
• Enforces all Safety, Health and Environmental (SHE) instructions and guidelines in work areas and prepares safety incident reports.
• Performs fuel related Quality Assurance (QA) procedures.
• Provides input and data as required for General Supply & Fuel Unit’s budgeting or planning preparation.
• Implements audit recommendation and prepares document and equipment set up for audit visit.
• Consolidates General Supply & fuel expenditure against the funds allocated by purchase orders in respect of related requisitions.
• Work in the Fuel Fraud Prevention Cell as and when required.
• Receives complaints from clients, record, analyze and take corrective action.
• Performs other duties as delegated.

Competencies

Professionalism: Demonstrated effectiveness in the field of quality assurance, plans, policies, procedures and programmes; ability to provide technical and procedural advice on a broad range of fuel service-related issues; good knowledge of UN financial rules. Ability to develop, maintain and supervise management control systems for services and claims. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school or equivalent diploma is required. Accounting/Finance background is desirable.

Work Experience

Six years of progressively responsible experience in any of the following areas - the operation of field fuel installations and fuel handling procedures is required.

Experience in budget formulation is required.

Fuel fraud experience is required,

Experience working in a conflict or post conflict environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this advertised position, fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations.

The purpose of this job opening is to generate a list of qualified candidates for inclusion in the FS4 Fuel Assistant roster. The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.