Programme Analyst

The Programme Analyst supervises and leads programme support staff, coordinates activities of the projects’ staff with a focus on Energy related projects. The Programme Analyst works in close collaboration with the operations team, programme staff in other UN Agencies, UNDP Pacific Office in Fiji, Bangkok Regional Hub and HQ staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.

UNDP has been supporting sustainable energy projects across the Pacific region, that remove barriers for the uptake of renewable energy and improving energy efficiency, related to policy and planning, legal and regulatory frameworks, institutions, technology, etc. In the area of adaptation, UNDP is working on locally appropriate adaptation responses across the Pacific. UNDP has been providing a range of assistance directly or indirectly related to the national climate pledges by several Pacific Island Countries (PICs). Energy Portfolio is one of the portfolios under Resilience and Sustainable Development Team of UNDP Pacific Office.

This position is located at the UNDP Pacific office in Suva, Fiji. The office will work closely with the North pacific sub-office to deliver the UNDP multi-country programme document (MCPD, 2023-2027) in ten countries. UNDP in the Pacific has developed its multi-country programme document (MCPD, 2023-2027) to guide its
interventions in the next five years in full alignment and directly to contribute to the United Nations Pacific United Nations Sustainable Development Cooperation Framework (UNSDCF, 2023–27). The Office covers 10 countries in the Pacific with an extensive portfolio which has been growing over time. The UNSDCF and the UNDP MCPD are designed in full alignment with the 2030 Agenda, Samoa Pathway, and 2050 Blue Content Strategy, which is endorsed by the Pacific Island Countries (PICs) among others. UNDP Pacific Office next five-year plan strategic priorities are encapsulated under three outcome areas: (i) Planet, (ii) Prosperity, and (iii) Peace. Following a strategic review process which was completed in June 2022, UNDP Pacific office structure is aligned to the emerging priorities of the office. In this regard, the programme portfolio will include mutually reinforcing work streams crafted around two clusters (i) Resilience and Climate Change; and ii) Inclusive growth and effective governance, supported by a policy and innovation team, Operations team, Management and Oversight team that provides strategic guidance on results Management and compliance entrusted with the corporate alignment, programme finance management and quality assurance; and strategic communications team that provides knowledge management and communication support to all programme interventions

Summary of Key Functions:

• Implementation of programme strategies
• Management of the Pacific Office Energy programme
• Creation of strategic partnerships and implementation of the resource mobilization strategy
• Provision of top-quality policy advice services to the Government and facilitation of knowledge building and management

1.)   Ensures implementation of programme strategies, focusing on achievement of the following results:

• Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to CCA, UNSDCF, SRPD, JCAP and any other strategic documents.
• Acceleration of projects that are off target with regards to delivery.
• Identification of areas for support and interventions within the thematic/sectoral areas assigned.
• UNDP Pacific Office business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management.
• Monitor Programme KPIs and development and implement strategies to meet Office KPIs for the UNDP Pacific Office programme

2.)    Ensures effective management of the MCO programme within the thematic/sectoral areas assigned focusing on quality control from formulation to implementation of the country programme achieving the following results.

• Effective application of RBM tools, establishment of management targets and monitoring achievement of results.
• Design and formulation of the Pacific Office programme within the area of responsibility, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets, and milestones.
• Initiation of a project, presentation of the project to PAC, entering project into Quantum (in small offices), finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget re- phasing exercises, closure of projects through review. Programme Analyst can perform functions of Manager Level 1 in Quantum for POs and vouchers approval, participates in recruitment processes for projects.
• Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of NIM projects.
• Follow up on audit recommendations. All exceptions are timely reported.
• Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.

3.)   Ensures creation of strategic partnerships and implementation of the resource mobilization strategy in cooperation with the Management Support and Business Development Team focusing on achievement of the following results:

• Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.
• Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.

4.)    Ensures provision of top-quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:

• Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
• Support to development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
• Sound contributions to knowledge networks and communities of practice.
• Organization of trainings for the operations/ projects staff on programme issues.

5.)   Ensures facilitation of knowledge building and knowledge sharing in the CO focusing   on achievement of the following results:

• Organization of trainings for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.

Supervisory/Managerial Responsibilities:

• The Programme Analyst will be responsible for supervision, performance management and development of the Programme Associate, other relevant staff, and personnel.

• Core
  Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
  Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
  Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
  Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
  Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
  Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
  Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
  Cross-Functional & Technical competencies Thematic Area Name Definition Business Management Partnerships Management Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies Business Management Results-based Management Ability to manage programmes and projects with a focus at improved performance and demonstrable results Business Management Resource Management Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity Business Development Knowledge Facilitation Ability to animate individuals and communities of contributors to participate and share, particularly externally Business Direction and Strategy Strategic Thinking Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP Business Management Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals Business Development UNDP Representation Ability to represent UNDP and productively share UNDP knowledge and activities; advocate for UNDP, its values, mission and work with various constituencies

• Master's degree in Environment/Natural Resource Management, Energy, Social policy, Public policy, Political Science, Economics, Development studies or a related area; OR Bachelor’s degree in Environment/Natural Resource Management, Energy, Social policy, Public policy, Political Science, Economics, Development studies or a related area with additional 2 years of experience.

• A minimum of 2 years of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects with a Bachelor’s degree. 
• Experience in the usage of computers and office software packages, experience in handling of web-based management systems.
• Proficiency in English. Working knowledge of other UN language desirable