Job ID

2023-5020

Location

Global

Category

Global

Employment Status

Contingent Upon Award

Position open only  to current Jhpiego Employees

This position is contingent upon an award and annual funding from CDC.

Jhpiego seeks a Finance and Administration Director to oversee the financial planning, management and reporting activities for a global health emergencies project.  The project supports the implementation of activities targeted at increasing the capacity of public health emergency partners to rapidly respond and support populations affected by humanitarian emergencies and conflict settings. Its purpose is to improve the ability to detect and respond to threats early and develop long-term, sustainable programs to rebuild resilience during and after an emergency. The project will operate over an anticipated five-year period.  

The Project Finance and Administration (F&A) Director will work closely with the Project Director, Global Program Staff, and project country offices to ensure timely and accurate financial, contractual and administrative management, representation, analyses and reporting to the project management team, partners and agencies external to Jhpiego. The F&A Director will be responsible for the oversight of budgeting, monitoring and performance of all funding streams for the project. The F&A Director will also ensure financial systems and reports are compatible with standard accounting practices and follow Johns Hopkins University and Jhpiego policies, as well as CDC rules and regulations. The F&A Director will provide capacity building, coaching and mentoring of finance staff worldwide, and local partners, by developing learning activities and materials to support capacity building. This position is directly accountable for the financial, contractual and administrative compliance of the award.

This position is contingent upon award and annual funding from CDC.

• Establish and maintain the activity’s budget, financial management and tracking systems, procurement and operations to ensure compliance with CDC, Jhpiego and the host countries’ government financial and administrative requirements
• Ensure effective program start-up including developing necessary financial tools, templates and manuals for use by program, country teams and partners
•  Lead development of annual budgets and provide guidance for local country finance staff to ensure all project activities and local costs are accurately budgeted.
• Prepare monthly, quarterly, and annual financial reports by consolidating and utilizing financial information from various sources including but not limited to SAP, QBE, and internal financial forecast and labor data.
• Collaborates with the Project Director, Program Staff, Country Offices, and finance staff to respond to all donor and PEPFAR financial reporting needs, including the annual PEPFAR Expenditure Analysis
• Oversee and manage all sub-grants budgets and ensure subaward management policies and processes are in place, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
• Ensure that Jhpiego human resources and administrative procedures are in place for project
• Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with CDC, Johns Hopkins University, and Jhpiego procedures and policies
• Lead the development, monitoring, and review of project budgets; conduct monthly financial analysis with project and country teams and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required in consultation with Project Director and relevant staff
• Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
• Ensure that CDC resources are appropriately directed to project priorities and are in line with project work plans
• Perform pipeline analysis, including review of accruals and commitments of the current portfolio to ensure projects operate within allocated budgets and according to the contractual terms and ensure validity of the same
• Monitor burn rates, subaward financial expenses and budget to actual reports and make clear recommendations for implementation
• Mentor, support, an oversee the work of a team of highly qualified staff to ensure alignment of their efforts in concert with project goals resulting in rapid and sustainable results
• Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions
• Under the direction of the CFO’s office, support all financial, compliance or funder audits requiring review of CDC program funds and expenditures 

• Advanced degree in Business Administration, Public Administration, Finance, Accounting or relevant field
• At least 13 years of experience in administrative and financial management in donor funded managing grants or contracts and proven results successfully staying within budget and compliant with all donor and organizational requirements.
• Direct PEPFAR/OGAC experience
• Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting
• Experience providing financial planning and management, human resources and procurement for international projects
• Previous direct supervisory experience of professional and support staff
• Knowledge of USG cost principles, including CDC/PEPFAR regulations, GAAP accounting rules and grants contract management
• Demonstrated experience leading a capacity-building approach for subgrantees/CSOs, providing capacity building assistance at individual and organizational levels
• Subcontract or subagreement financial management experience
• Experience developing and/or implementing finance and accounting policies, procedures and systems
• Strong interpersonal and team-building skills with significant experience building strong host country national team;
• Excellent verbal, written, interpersonal, and presentation skills in English
• In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
• Ability to travel internationally.

• Preferably Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting on international health projects  

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

 For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

“Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law”

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