Finance and Budget Assistant

Result of Service

The Individual Contractor will support the Economy Division/Climate Change Mitigation Unit in delivering the following services under the direct supervision of the Fund Management Officer:
• Project and Fund management of the GEF Enabling Activities Portfolio
• General administration

Work Location

Nairobi Duty Station

Expected duration

6 months

Duties and Responsibilities

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the
attention of governments and the international community for action.

The overall objective of the UNEP's Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.

The Climate Change Mitigation Unit wishes to engage the services of a Finance and Budget Assistant for a period of 6 months to assist in the management of the portfolio. Under the supervision of the Fund Management and Administrative Officers in the UNEP GEF Climate Change Mitigation Office, Nairobi,the Finance and Budget Assistant will work with other finance staff and assist in project and fund management of the Portfolio. He/She will be responsible for the following:

Budget and Finance
•Assists in the preparation and review of financial and human resource proposals/requirements.
Consolidates budget/work programme with respect to Headquarters' budget, trust funds, grants and
procurement;
•Monitors expenditures and compares with approved budget; prepares adjustments as necessary;
•Assists managers in the elaboration of resource requirements for budget submissions;
•Assists in preparation of budget performance submissions and finalization of budget performance
reports, analysing variances between approved budgets and actual expenditures;
•Prepares or customizes financial reports from Umoja generated reports;
•Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

General Administration
•Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters;
•Coordinates extensively with service units and liaises frequently with internal team members
both at Headquarters and in the field;
•Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations);
•May be responsible for guiding and training new colleagues to the team.

Contract Administration
•Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services;
•Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN;
•Processes the payment of contractors' invoices and monitor payments;
•Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Perform other relevant duties.

Qualifications/special skills

•High school diploma or equivalent is required.
• A professional qualification in an accounting or finance-related subject is required.
• Additional technical qualifications such as certified public account (CPA) or equivalent are required.
•A minimum of seven years work experience in the fields of Accounting, Finance or related area is required.
•Proven experience working with Enterprise Resource Planning (ERP) systems such as Systems Applications and Products (SAP) is required.
•Experience with finance related areas within the UN system or other international development organization is desirable.

Languages

•English and French are the working languages of the United Nations Secretariat. For the post
advertised, fluency in oral and written English is required.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.