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TA (364 days) - Budget Officer, (P-2), Port-au-Prince/Haiti #124079


  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Port-au-Prince
  • Grade: Junior level - P-2, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Project and Programme Management
  • Closing Date: 2023-03-25

Under the direct supervision of Deputy Representative Programme the Budget Officer will be responsible for tracking, analyzing and reporting income and expenditures, including donor contributions and will be accountable for analyzing the needs, preparation, management and monitoring of contributions, involving all sources of funds across programmes and operations, contributing to the overall governance of the office. She/he will also collaborate with HQ, RO and CO and contribute to the overall strategies related to contribution and budget management and reporting and capacity building for UNICEF Haiti Country Office

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, commitment

Recognized as the 11th country with the most fragile contexts in the world, Haiti is in the midst of a complex crisis shaped by a worsening political and socioeconomic situation, rising insecurity and gang violence and a deep foundation of multidimensional poverty, with high vulnerability to natural disasters and climate change further compounding an already dire humanitarian situation and hindering progress towards the 2030 Agenda for Sustainable Development. Haiti is ranked 163 out of 191 countries on the Human Development Index (2021). In 2022, as the socioeconomic crisis has continued to deteriorate along with runaway inflation and fuel shortages, millions have been left without sufficient food or prospects, the only certainty being that more insecurity lies ahead.

How can you make a difference?

Under the direct supervision of Deputy Representative Programme the Budget Officer will be responsible for
tracking, analyzing and reporting income and expenditures, including donor contributions and will be
accountable for analyzing the needs, preparation, management and monitoring of contributions, involving all
sources of funds across programmes and operations, contributing to the overall governance of the office. 

He/she will perform the following: 

1. Supports the formulation of strategies and concepts

  • Align contribution management with programme strategies and develop medium to long-term plans for effective budget management contributing to the overall governance of the office
  • Develop capacity building plans for strengthening the overall budget management of the office
  • Develop and revise the CO office budget, contribution and financial strategies with programme’s vision and staffing structure ensuring it is coherent and meaningful.

2. Support Budget analysis focussing on achieving results

  • Integrate and analyze potentially conflicting numerical, verbal and other data from a wide variety of sources.
  • Identify key, high-level trends across data sets. 
  • Recognize subtle inter-relationships among multiple issues and sees the potential effects on the overall system or process.
  • Make logical, rational, well-reasoned and defensible judgment from the analyses.
  • Liaise with RO/HQ and technical colleagues to dialogue and constantly inform the CO on policies and guidelines on budget management.

3. Contribution management (budget planning allocation, monitoring)

  • Participate in the development of the budget-related components of the office work plan, annual management plan, Resource mobilization and Partnership Strategy, including donor proposals. 
  • Monitor compliance and inform relevant sections to ensure that fund management objectives and targets are on track, and that staff is aware of donor conditions. 
  • Ensure timely allocation of new grants to respective programmes in line with approved budget breakdown and donor conditions. 
  • Monitor grants expiry dates and in dialogue with the programmes find solutions for proper utilization aligned with results.
  • Monitor the utilization of regular Resources and Other Resources and produces regular updates for the Country Office Management. 
  • Support the capacity development of programme staff to improve the description of expenditures that appear in financial reports.
  • Retrieve information on costs of programme elements, such as staff and related costs from automated files and complies them in standardized and customized reports. 
  • Enable an institutional memory within the office through development and maintenance of record keeping of OR allocations forms and emails related to RR allocation;
  • Collect and analyze budget and financial data for programme/project planning, management, monitoring and evaluation purposes.
  • Review the accuracy of VISION/SAP generated data.

4. Management of financial dashboard reports

  • Monitor allocation and expenditures trends; generate, prepare and share with members of the management team the financial progress reports adapted from VISION and bring to the attention of the Programme & Planning Specialist any deviations or delays for corrective measures.
  • Prepare and timely submit monthly Management Indicator reports to the meetings of management team, including analysis on key programme indicators
  • Follow-up on agreed action during presentation of management reports
  • Provide reports on budget utilization during reviews (Mid-year, annual and mid-term reviews). 
  • Support technical / programme sections and coordinate with the Program Specialist and Deputy Representative in the planning and forecasting of budget needs, and maintain a cross-sectoral budget allocation and tracking tool to ensure that sufficient funds from the appropriate sources (and in line with donor conditions) are allocated to ensure proper and timely implementation of programmatic activities. 
  • Monitor commitments and expenditures to ensure timely, accurate and appropriate grant information is provided on programme budget, allocations, commitments, expenditures and projections and with the aim to ensure delays, errors and discrepancies are detected and corrected. 
  • Support in ensuring that funds are only used for the purposes agreed and in line with project proposals and donor conditions, including by tracking support for cross-cutting programs and operations. Keep office senior management, program specialist, budget owners and section chiefs informed on DCT status and utilization rates and make recommendations for corrective action as required. 
  • Liaise with RO/HQ and technical colleagues to dialogue and constantly inform the CO on policies and guidelines on budget management.
  1. Management of financial reports related to resource mobilization and donor reporting 
  • Support the preparation and review of financial reports to donors to ensure alignment with VISION reports and adherence to donor templates and guidelines.
  • Prepare financial reports related to contributions in close coordination with the related programmes.
  • Support the preparation and review of budgets in donor funding proposals in line with UNICEF financial rules and regulations.
  • Support the preparation of budget related documentation and analysis as related to the fundraising function including income analysis and fundraising gaps.
  1.  VISION support to fund management
  • Provide support to Programme and Operation on the appropriate VISION work processes, routine operation and utilization of the system and PIDB codes.
  • Diagnose problems and locally resolve/respond to queries that users encounter or liaise with the NYHQ including the global helpdesk for solutions.
  • Building the capacity on budget management including training on VISION and insight.
  • Process requests for grants extension ahead of expiring dates in VISION.
  • Maintain updated VISION records for budget allotments, planning ceilings, donor contributions and related correspondence.
  • Provide support to Programmes through preparation of monitoring reports (donor utilization reports, all routine management reports produced by VISION, non-routine reports and presentations), review and analyse reports and recommend actions to be taken to maximize the efficiency of the office’s fund utilization.
  • Assist office senior management and programme staff in allocation and reallocation of funds. Conduct regular review and reconciliation of Grants; provide analysis by using the management indicators.  Ensure that contributions are fully utilized and in a timely manner.
  •  Together with the Monitoring and Reporting Specialist and other relevant staff, ensure that required donor budget reports are clear, concise, on time and with accurate financial figures.
  1. Cost distribution and payroll
  • support and advise budget owners on conditions of Grants utilization in payroll.
  • Support staff payroll run by ensuring that adequate funds are allocated for staff salary and cost distribution uploaded for all staff on FT and TA.
  • Maintain an analysis for the payroll and related gaps. payroll.

To qualify as an advocate for every child you will have…

  • Bachelor's degree in business administration, Finance and Accounting, General administration, Development studies, Statistics, Social Sciences, or any other relevant field of discipline.
  • Minimum two years of relevant professional work experience in Programme management and budgeting.
    Work experience in international organization in the relevant area is an asset.
  • Work experience on EU financial reporting is considered an asset.
  • Experience in the usage of office software MS package and advanced knowledge of spreadsheet and database packages.
  • Experience in SAP is required.
  • Fluency in French and English is required.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are...

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.


UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. 

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Eligible UNICEF International Professional (IP) Staff Members on fixed-term, continuing or permanent contracts applying to a Temporary Appointment, which is dedicated to L3 (or L2) Response, may be able to retain a lien and their fixed-term entitlements. The conditions of the temporary assignment will vary depending on the status of their post and their current tour of duty, and relocation entitlements may be limited as per the relevant policies.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.