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HUman Resources Officer

Nairobi

  • Organization: WHO - World Health Organization
  • Location: Nairobi
  • Grade: Junior level - P-2, International Professional - Internationally recruited position
  • Occupational Groups:
    • Human Resources
  • Closing Date: Closed

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OBJECTIVES OF THE PROGRAMME

The mission of the WHO country office ()'s is to build the capacity of Member States to manage a wide range of Health Programmes and interventions including health emergencies, to lead and coordinate the international health response to contain health issues including outbreaks. The Country Support Unit (CSU) will oversee the function of this position. This consists of the provision of high-quality, predictable administrative services (i.e. HR, Finance, work planning, grant management) to the WCO including Emergency Programme during emergency response, as well as effective monitoring of (and compliance with) SOPs, leading to continuous improvement and business process excellence.

DESCRIPTION OF DUTIES

1. Provide HR policy advisory services to managers and staff, and advise on interpretation and application of HR Policies, Regulations and Rules to guide Management actions and decisions

2. Coordinate HR services delivery within the WCO; manage and supervise the HR function ensuring that the HR Unit functions efficiently and effectively; build the capacity of the HR team to respond timely and professionally to the HR needs of managers and staff members

3. Participate and provide support to Programme Managers in the preparation of HR Plans and Budgets, and manage the implementation of approved HR Plans to support normal Country Office operations as well as emergency preparedness, response and recovery activities within allocated timeframes and budgets. Provide HR inputs in the programme and WCO Programme Budget development processes.

4. .Coordinate all position management actions including reviewing and validating of Post Descriptions,

creation/establishment of new positions and update of existing positions in the HR Plan; ensuring positions are classified/revised/reclassified as appropriate and made ready for appointment or reassignment;

5. Manage the recruitment, selection, pre-boarding and on-boarding processes for staff, consultants, Special Service Agreement, interns, etc., through Stellis, in a transparent and competitive manner, leading to timely sourcing, selection and placement of required talent.

6. For WCO needs and under the supervision of the OO and the WR, coordinate with the Regional Office the sourcing and outreach efforts, roster management, targeted sourcing, use of stand-by partners, technical networks, NGOs, UNVs and FMTs;

7. Ensuring speedy deployment of the right staff and international responders, in the right place, at the right time.

8. Provide orientation and induction support for all new employees, ensuring that they receive the needed assistance to settle down to their jobs; oversee completion of mandatory trainings.

9. Brief new employees on their benefits and entitlements based on their contractual status.

10. Coordinate the administration of staff contracts by initiating relevant HRAPs in GSM for timely contract extensions/renewals or separations; manage all aspects of separation formalities to ensure that separated staff members are paid their final entitlements and pension benefits timely.

11. Provide regular information and briefings to staff on amendments and updates to the Organization's Policies, Rules and Regulations governing contractual relationships, terms and conditions of service as well as salaries, benefits and entitlements.

12. Advise staff on HR issues offered by Global Management System (GSM), and support them to initiate and submit their Self-Service transactions to update their personal and family status in order to access their entitlements.

Conduct training and build the capacity of staff members in the use GSM for HR Self-Service processes.

13. .Provide guidance and ensure compliance across the office in the implementation of the Performance Management and Development System (PMDS).

14. .Act as Learning Focal Point (LFP) by coordinating the implementation of the Staff Learning and Development initiatives. Provide information and analysis of WCO's training and learning needs, facilitate local training and participation of staff in the Regional training activities.

15. .Perform all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education (Qualifications):

Essential: University Degree in Human Resources Management, Business or Public Administration, Law, Social Sciences

related to Human resources or related field, from an accredited/recognized Institution

Desirable: Advanced University Degree in HR, Business or Public Administration.

Experience:

Essential: At least two (2) years' relevant experience in human resources management and administration, at the national and international level. Demonstrated experience in the operational application of human resources management policies and practices, selection and recruitment, and the administration of benefits and entitlements is essential

Desirable :

- Experience of HR management in the field of emergency response situations

- Microsoft office applications. God knowledge of Enterprise Resource Planning (ERP) systems.

- Experience in project management, ideally in the UN system and/or a public health context.

Skills:

- Good knowledge of human resources management policies, practices and procedures and ability apply them in the

normal country office setting as well as in the outbreak and emergency setting.

- Ability to identify issues, formulate opinions for management consideration, make conclusions and recommendations.

- A Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of

women and men in all aspects of work

- Tact and discretion and proven ability to preserve confidential information

- Demonstrated supervisory skills

Other Skills (e.g. IT): Proficient in standard office software., Microsoft Word, Excel, Power Point. and Databases, ERP system

WHO Competencies

1) Teamwork

2) Respecting and promoting individual and cultural differences

3) Communication

4) Producing results

5)) Moving forward in a changing environment

Languages:

Essential : Excellent knowledge of English.

Desirable : A good working knowledge of French or Portuguese the other would be an asset.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above

position comprises an annual base salary starting at USD 50,377 (subject to mandatory deductions for pension

contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in

a particular duty station, and currently amounts to USD 1670.84 per month for the duty station indicated above.

Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and

an education grant for dependent children.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level.

Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application,

please ensure that:
1 -Your profile on Stellis is properly completed and updated.
2- All required details regarding your qualifications, education, training and experience are provided under

relevant sections.
3- Your experience records are properly entered with elaboration on tasks performed at the time.

  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance,

a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education

Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations

Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require

individual review.

  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • WHO is committed to workforce diversity.
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that

is committed to put the WHO Values Charter into practice.

  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types

of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO

workforce have a role to play in promoting a safe and respectful workplace and should report to WHO

actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that

individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are

not hired by the Organization, WHO will conduct a background verification of final candidates.

  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

  • Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
  • For WHO General Service staff who do not meet the minimum educational qualifications,

please see e-Manual III.4.1, para 220.

This vacancy is now closed.
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