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Operations Officer: Procurement and Fleet

Addis Ababa | Hawassa

  • Organization: SNV - Netherlands Development Organisation
  • Location: Addis Ababa | Hawassa
  • Grade: Junior level - Junior
  • Occupational Groups:
    • Operations and Administrations
    • Logistics
    • Procurement
    • Transport and Distribution
  • Closing Date:

Company Description

SNV is a not-for-profit international development organization. Founded in the Netherlands 50 years ago, we have built a long-term, local presence in more than 26 of the poorest countries in Asia, Africa, and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses, and organizations with the tools, knowledge, and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.

SNV, Netherlands Development Organization, is operating in Ethiopia since the 1970s. Currently, SNV is working in eight regional states and the two city administrations of Ethiopia, providing technical assistance and program implementation in Agriculture, WASH, and Energy Sectors. SNV is an open and learning organization that focuses on improving the lives of Ethiopians through a market-based approach inclusive of women and youth. In its new Strategic Plan period (2019 – 2022), SNV will more explicitly aim for systems change including strengthening institutions and kick-starting markets that help many more to escape poverty beyond our projects.

For more information on SNV's operations, visit our website: g

Context and Purpose of the job

The Procurement and fleet officer is part of the SNNP and Sidama Regional Operations team, which focuses on providing procurement and fleet support services in the Amhara regional office. The Officer will ensure the availability and quality of the procurement and fleet management system to fully support SNV Amhara regional office operation.

The main purpose of the Operation Officer (procurement and fleet) is to work as part of the regional operation team and manage all responsibilities related to procurement and fleet. The Operation officer is responsible for ensuring quality in the fleet and procurement support in SNV SNNP and Sidama regional office. 

Job Description

Key Responsibilities:

  • Receive and process orders assigned for SNNP and Sidama regional office.
  • Prepare requests for quotation for suppliers and service providers,
  • Acknowledge orders received and where possible provide initial feedback on cost estimates and delivery times.
  • Where requested, help/liaise with requesters/ budget holders to develop specifications, availability, and rough costing as per previous procurements offers or current market.
  • Ensure compliance with SNV and donor procurement policies and procedures. Work with SNV Addis Ababa Office in the development of the vendors list and participate in market assessment as required.
  • Ensure all procurement files are held in soft copy in the procurement and contracting share point, and the completed file is correctly labeled.
  • Develop a clear knowledge and understanding of SNV procurement and contracting procedures and application of SNV ERP as well as SBD system
  • Ensure log sheet are completed on a daily basis by drivers/passengers (movement sheets, repair sheets, fuelling record, etc.).
  • Ensure daily and weekly checklists are completed for all vehicles.
  • Oversee proper update and archiving of soft and hard copies of feet data with relevant information such as repair/maintenance schedule, task orders, and accidents
  • Ensure that office vehicles are roadworthy before any assignment.
  • Place a logbook in each vehicle and monitor records for accuracy and completeness.
  • Ensure proper fleet data and period and report on insurance and other ownership renewal requirement to the logistics specialist.
  • Supports the country office to ensure efficient and effective maintenance, repair and utilization of SNV vehicles and motor bikes in the Amhara Regional office. 
  • Ensure that all vehicle equipment including speed limit controls are properly working. 
  • Maintains close communication relationship with all field and A.A. staff on the movement of vehicles.
  • Directly supervise SNV Amhara regional office drivers and  procurement assistan in carrying out their duties.
  • Report any maintenance and service requirements to SNV Addis Ababa Office.
  • Complete regular performance appraisals for drivers and the procurement assistant in line with SNV Human Resource Performance Management System and report to the logistics specialist or his line manager any disciplinary issue.
  • Ensure availability of spare parts for scheduled repair and maintenance in collaboration with the Addis Ababa operation team.
  • Supervise region-based vehicle fuel usage management on both cash and E-card including fuel usage recording, handling of electronic fuel card if any, and fuel replenishment on a monthly base.
  • Coordinate with drivers to ensure vehicles have fuel at all times.
  • Implement SNV fuel control systems to ensure fuel consumption is in line with normal vehicle efficiency standards.
  • Support the ROM in the completion of the monthly reports as per SNV Operation reporting requirements.
  • Submit procurement and fleet report to SNV Addis Ababa Office
  • Ensure the safety of vehicles, Motorbikes, and their keys 
  • Perform any other duties assigned by the line Manager or his/her supervisor.


  • Bachelor’s degree in relevant discipline with higher thinking level with relevant experience (4 or 5 years) in operations and procurement activities
  • Good knowledge of purchasing systems , Fleet management
  • Knowledge of Donor funding regulations
  • Good written and spoken English
  • Excellent skills in purchasing techniques within the context of this position
  • Good computer skills: Excel, Word, the purchasing system and SAP BD system
  • Attention to details
  • Ability to plan with good organizational skills, including prioritization and ability to work under pressure
  • Initiative and ability to follow up on issues
  • Good reporting and communication skills


  • Problem analysis

  • Result orientation

  • Initiative

  • Communication

  •  Perseverance

Additional Information

Contract Type: National

Expected start date: As soon as possible

Duty Station:  Hawassa, Ethiopia

Contract Duration: one (1) year with possible extension based on performance and budget availability. 

Working at SNV 

SNV offers a competitive salary and comprehensive benefits package; for internationals, we offer an international benefits package and to Ethiopian nationals, we offer a competitive national package. We also offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal global network of experts. 

How to Apply

Please apply by clicking on the I'm Interested button and completing your application in our in-house recruitment system before or on 23 March 2023.

All information will be in the strictest confidence and in accordance to GDPR.  Only shortlisted candidates will be contacted.

We will require that you provide us with full details of three people who are willing to act as a referee.  We will not contact these referees without your explicit permission.

Women candidates are Highly encouraged to apply.

We do not appreciate third-party mediation based on this advertisement

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.