Human Resources Assistant

Company Description

SNV Netherlands Development Organisation (SNV) is a non-profit, international development organization founded 57 years ago, and now operating in 24 countries in Africa, Asia and Latin America. Our global team of local and international advisors use their expertise in three sectors – Agriculture, Energy and Water, Sanitation and Hygiene – as well as the cross-cutting topics of gender, climate change and youth employment to contribute to solving some of the leading problems facing the world today. We work with local partners to equip communities, businesses and organizations with the tools, knowledge and connections they need to increase and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.

SNV has been working in Vietnam since 1995, and currently has over 34 national and international staff. SNV Vietnam operates from a head office in Hanoi and projects in over 50 provinces in the country, including in the poorest and most remote areas.

SNV Vietnam office is looking for a qualified local candidate for the position of Human Resources Assistant. S/He will implement all HR tasks of Country Office and provide advice and support to teams on all HR related issues, and support Human Resource & Operation Manager in ensuring effective HR systems and processes are in place and functioning as per SNV’s general quality standards.

Job Description

Recruitment & Selection:

• Contact advertisement agencies (newspapers, websites, NGOs resources center, etc) for registration for publishing vacancy announcement;
• Help in making appointments with short-listed candidates and arranges logistics for the interviews;
• Fill up the HR mutation forms with information of short-listed international candidates and send to the HQ (when stating first interview and when selection is completed);
• Send response messages to un-short-listed applicants;
• Help with preparation of introduction/orientation program for new staff member;
• Performs other duties and tasks at the request of HR & operation Manager.

Other HR Admin tasks:

• Help in preparing employment contracts, memos for changes of employment conditions;
• Executes the salary administration in line with the salary administrative procedures and authorisation levels, aligned to legal and fiscal regulations, specific organisational/country requirements (e.g. insurance issues);
• Support in implementing country health & safety programs;
• Provide support in logistic and administrative arrangement for training activities;
• Assisting to implement the performance appraisal system;
• Archives relevant documentation, keeps files complete and up-to-date and maintains quality and accessibility of archive and files, conform administrative procedures and filing procedures;
• Other HR admin tasks requested by Human Resource & Operation Manager 

Qualifications

• Bachelor’s degree in the field of human resources management; and/or relevant field.
• Experience in and well-developed skills in recruitment, selection, appointment, contracting and payroll and ability to operationalize these;
• Have good knowledge about Vietnam Labor Code, Social Insurance Code, Enterprise Code, Civil Code, PIT Law and legal regulations of INGO
• Ability to handle HR issues appropriately (confidentiality, data protection)
• Strong interpersonal skills;
• Excellent coordination skills;
• Good time management skills and ability to juggle multiple responsibilities;
• Good computer skills in MS office and database management;
• Excellent proficiency in written and spoken Vietnamese and English;
• Demonstrate teamwork ability, dynamic and self-motivated character, willingness to up skill as required by the tasks to be performed.

Additional Information

Application Deadline: by 30th March 2023.

Contract Duration : 1 year with possible extension

Reporting: The HR assistant will be coached and supervised by HR & operation Manager.

Contract Type: Local (open to Vietnamese nationals only)

Duty Stations: Hanoi (with some field travels)

Desired Start Date: May 2023