Finance Senior Assistant

• Implementation of operational strategies

• Treasury functions

• Accounting, administrative and clerical support

• Data quality and financial reconciliation, reporting and accounting

• Knowledge building and knowledge sharing

• Full compliance with UNOPS rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework;

• Input to the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

• Review of payment requests for completeness prior to processing to ensure that documentation is complete and all information concerning the payment has been supplied; proper accounting codes used; certification of services rendered/goods delivered is written on the payment document and duly signed by authorized officials; payment to sub-contractors are in compliance with terms and conditions of agreement;

• Review and confirmation of appropriateness of operational transactions processed through the interpretation and determination of applicable policies, regulations, rules;

• Review and confirmation of validity of charges by verifying authorized amounts and ensuring availability of budget and funds;

• Frequent contact with the local bank to obtain day-to-day information on rates of exchange, interest rates, changes in procedures and bank regulations, etc. 

• Running the pay-cycle and preparation of bank transfer documents.

3. Provides accounting, administrative and clerical support to the Finance Unit, focusing on achievement of the following results:

• Preparation of vouchers and review of supporting documents to ensure completeness, accuracy and correctness of accounts codes charges; entry of transactions in the computerized accounting and finance system;

• Monitoring of financial recorded expenditures and related contributions to ensure timely and accurate accounting information;

• Analysis of reports, investigation and adjustment as required;     

• Communication with colleagues/clients in areas requiring verification, corrections, additional information, etc. to improve quality of output and/or account submission and increase knowledge base in the process; 

• Monitoring of cash requirements and expenditures;

• Provision of finance Atlas (UNOPS ERP Financial System, PeopleSoft) support to field offices and regional office staff for Project Accounting and Financial Reporting;

• Ensure the maintenance of a good filing and archiving system for the purpose of achieving quick reference and up-to-date financial records.

4. Ensures accurate financial reporting, focusing on achievement of the following results:

• Data quality and financial reconciliation, reporting and accounting;

• Implementation of reporting systems and reports to meet Funding source requirements;

• Reconciliation of expenditures recorded in One Unops ERP and cash transfer  MIS;

• Assistance to Project Managers with One Unops ERP reporting and analysis;

• Provision of Ad-hoc financial reports as needed including for Year-End closure.

5. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the training for the operations/ projects staff on Finance;

• Contributions to knowledge networks and communities of practice.

 Impact of Results 

The key results have a positive impact on the overall execution of the UNOPS financial services.  Accurate data entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.