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Finance Senior Assistant

Multiple locations

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Multiple locations
  • Grade: Administrative support - LICA-4, Local Individual Contractors Agreement
  • Occupational Groups:
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed
Job categories Finance
Vacancy code VA/2023/B5304/25592
Department/office AFR, ETMCO, South Sudan
Duty station Multiple
Contract type Local ICA Support
Contract level LICA-4
Duration ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
Application period 16-Mar-2023 to 29-Mar-2023
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Education/Experience/Language requirements


  • Completion of Secondary School is required.

  • Diploma Certificate in Finance, Accounting, Business Administration or other relevant disciplines with two (2) years of relevant experience may be accepted.

  • Minimum a University degree in a relevant field preferably in finance or accounting or business administration or related area will be an asset.

  • A minimum 4 years of  relevant working experience within the areas of finance and/or accounting or business administration  or related field is required;

  • Skills in finance management is an asset.

  • Fluency in written and oral English 

  • Knowledge of Arabic language is desirable.

Functional Responsibilities

  • Implementation of operational strategies

  • Treasury functions

  • Accounting, administrative and clerical support

  • Data quality and financial reconciliation, reporting and accounting

  • Knowledge building and knowledge sharing

1. Ensures implementation of operational strategies, focusing on achievement of the following results:
  • Full compliance with UNOPS rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework;

  • Input to the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

2. Provides support to Treasury, focusing on achievement of the following results:
  • Review of payment requests for completeness prior to processing to ensure that documentation is complete and all information concerning the payment has been supplied; proper accounting codes used; certification of services rendered/goods delivered is written on the payment document and duly signed by authorized officials; payment to sub-contractors are in compliance with terms and conditions of agreement;

  • Review and confirmation of appropriateness of operational transactions processed through the interpretation and determination of applicable policies, regulations, rules;

  • Review and confirmation of validity of charges by verifying authorized amounts and ensuring availability of budget and funds;

  • Frequent contact with the local bank to obtain day-to-day information on rates of exchange, interest rates, changes in procedures and bank regulations, etc. 

  • Running the pay-cycle and preparation of bank transfer documents.

3. Provides accounting, administrative and clerical support to the Finance Unit, focusing on achievement of the following results:

  • Preparation of vouchers and review of supporting documents to ensure completeness, accuracy and correctness of accounts codes charges; entry of transactions in the computerized accounting and finance system;

  • Monitoring of financial recorded expenditures and related contributions to ensure timely and accurate accounting information;

  • Analysis of reports, investigation and adjustment as required;     

  • Communication with colleagues/clients in areas requiring verification, corrections, additional information, etc. to improve quality of output and/or account submission and increase knowledge base in the process; 

  • Monitoring of cash requirements and expenditures;

  • Provision of finance Atlas (UNOPS ERP Financial System, PeopleSoft) support to field offices and regional office staff for Project Accounting and Financial Reporting;

  • Ensure the maintenance of a good filing and archiving system for the purpose of achieving quick reference and up-to-date financial records.

4. Ensures accurate financial reporting, focusing on achievement of the following results:

  • Data quality and financial reconciliation, reporting and accounting;

  • Implementation of reporting systems and reports to meet Funding source requirements;

  • Reconciliation of expenditures recorded in One Unops ERP and cash transfer  MIS;

  • Assistance to Project Managers with One Unops ERP reporting and analysis;

  • Provision of Ad-hoc financial reports as needed including for Year-End closure.

5. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

  • Participation in the training for the operations/ projects staff on Finance;

  • Contributions to knowledge networks and communities of practice.

 Impact of Results 

The key results have a positive impact on the overall execution of the UNOPS financial services.  Accurate data entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.

This vacancy is now closed.
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