FACILITIES MANAGEMENT ASSISTANT

Org. Setting and Reporting

The position is located within the General Services Section. United Nations Military Observer Group in India and Pakistan (UNMOGIP), Islamabad. The incumbent will report to the Chief of Section or his/her designate.

Responsibilities

o Supervision of the Facilities Management Contractors including tasking, planning, monitoring in relation to contract management and all related activities.
o Provide scheduling and supervision for construction, repair, maintenance and installation of conventional buildings, temporary buildings, infrastructure and sites and premises including grounds in the mission area.
o Monitoring contracts for facilities management services like cleaning, waste management, fumigation, ground maintenance, hotels and catering services, etc.
o Provide support in accommodation management including repair and maintenance coordination, occupancy check in-check out process in ERP, maintain occupancy records for processing cost recoveries.
o Support in drafting of SOPs and Guidelines pertaining to facilities management activities
o Support in office space management including site inspection and coordination with other
stakeholders.
o Supervise ad hoc tradesmen, local and international junior staff assigned to the team by determining workloads and schedules.
o Read and interpret specifications and technical drawings, schedules, manuals for construction projects, installations and upgrade repair of infrastructure.
o Review and recommend for approval work orders and assign day to day repair and maintenance tasks to tradesmen being supervised.
o Inspect and report on construction project work and maintenance work carried out either by contractors or tradesmen and staff under supervision and ensure proper utilization of available resources.
o Follow up on correction of defects in material or workmanship of contractor's work during
the warranty period of the contracts.
o Coordinate with regions as and when required
o Prepare HVAC plant and equipment, installation, trouble shooting, operational support and preventative maintenance.
o Prepare MEP engineering plant and equipment, installation, operational support and preventative maintenance.
Administration:
o Preparation of cost estimates, BOQ, SOW, Technical Drawings for facilities management services, infrastructure
projects and maintenance programmes.
o Identify resource requirements for his/her area of responsibility in connection with budget preparations.
o Assist in technically evaluating bids and proposals for services and construction projects.
o Prepare certification for approval of completed services and construction items of work for progress payments.
o Periodically provide inputs for assessment of performance levels of assigned local and international staff.
o Prepare requisitions for ordering construction materials, maintenance projects, equipment, spare-parts, materials and building supplies.
o Issue instructions at site, record variances, supervise and record measurements of work taken with respect to work progress and progress payments.
o Manage real-estate portfolio include cost recovery.
o Perform other duties as assigned by the supervisor or the Chief of Section/Unit.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for
team accomplishments and accepts joint responsibility for team shortcomings.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required. Technical skills in engineering management and operations, preventative maintenance of property plant and equipment, supervision or in a relevant engineering discipline is required. Technical training in facilities management or engineering technology or in a relevant technical discipline is desirable. Experience in HVAC system management, operations and maintenance is desirable. Experience in EMP Eng system management, operations and maintenance is desirable. Experience in renewable energy system management, operations and maintenance is desirable.

Work Experience

At least eight (08) years of progressively responsible experience in Engineering project
implementation in a private, commercial, field, or military environment, including at least five
years of supervisory responsibility is required. Please explain how you meet this criterion using examples.

Experience in ERP-SAP system is required. Please explain how you meet this criterion using examples.

At least five (08) years of progressively responsible experience in Engineering team
Management and supervision is required. Please explain how you meet this criterion using examples.

At least three (05) years of progressively responsible experience in Environmental Management and Climate Change program is required. Please explain how you meet this criterion using examples.

At least three (03) years of progressively responsible experience in HVAC Systems is desirable. Please explain how you meet this criterion using examples.

At least three (03) years of progressively responsible experience in MEP Systems is desirable. Please explain how you meet this criterion using examples.

At least three (03) years of progressively responsible experience in Lease portfolio and Cost Recovery is desirable. Please explain how you meet this criterion using examples.

Languages

Languages English and French are the working languages of the United Nations Secretariat.
For the position(s) advertised, fluency in English both oral and written is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.