- Organization: UN - United Nations
- Location: Bukavu
- Grade: Administrative support - FS-5, Field Service - No need for Higher Education - Internationally recruited position
- Administrative support
- Supply Chain
- Closing Date: 2023-03-31
Org. Setting and Reporting
This position is located in the Acquisition Planning Cell, Supply Chain Management Services of the United Nations Stabilization Mission in the Democratic Republic of Congo, Bukavu. Bukavu is classified at "E" hardship level and is a non-family duty station. The incumbent will report to the Acquisition Planning Officer or his/her designated official.Responsibilities
- Receive authorized on-line requisitions for stores supplies from Chiefs of Sections and Heads of Units; verify the requisitions and issue in accordance with Sections'/Units' monthly requirements; ensure that supplies are issued to requesting offices/Sections as per approved requisitions without delay.
- Monitor stock of supplies in the stores; conduct regular stock taking of expendable items in the supply stores and prepare reports on discrepancies observed; inform Supply Officers on supplies which require stock replenishment in a timely manner; ensure that items in the supply stores are arranged in an orderly manner; plan well in advance on expected delivery of supplies in order to maintain adequate storage facilities for in-coming goods; implement Quality Control/Assurance to ensure the contractual terms, costs and schedules.
- Assist in raising requisitions for services and items required by the supply stores; receive requests from offices and Sections and raise requisitions for goods/services required.
- Assist Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by Supply Chain Management Service; process internal R&I reports for goods in the supply stores and forward to R&I unit for processing records of goods in Umoja, and issue to end user according to established procedures; update stock cards for required products; assist in weekly reconciliation of receipts and issues in order to confirm that nothing is being misappropriated.
- Conduct periodic inventory verification of UN non-expendable property and attractive property managed by supply stores and update records in Umoja by processing issue vouchers to individuals/end users of UN property for purposes of transparency and accountability; assist with ensuring implementation of the internal control systems including accounting, reporting and maintenance of all electronic/hardcopy records to ensure proper audit trail.
- Prepare write-off requests for property which is lost, obsolete or damaged; receive technical evaluation reports on damaged property or property which has become obsolete and raise requests for write-off in the Umoja system to facilitate submission to the Local Property Survey Board (LPSB) by Claims office; ensure that property approved for write-off and disposal is handed over to the Property Disposal Unit (PDU) in a timely manner.
- Participate in the acquisition and the drafting of preliminary specifications for requirements; participate in the preparation of technical evaluation committees and presentations to the Local Committee on Contracts.
- Perform other duties as assigned by the supervisor.
Professionalism - Practical knowledge of supply chain management, quality assurance, Statement of Works (SOW), inventory management or logistics support with good understanding of field support operations, program/contract execution and administration; good understanding of internal procurement policies, practices and procedures; proven analytical skills, including ability to research and analyze data and develop recommendations and plans; proven ability to develop, maintain and supervise management control systems for assets, materials, services and claims; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Client Orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Teamwork - Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
High school diploma or equivalent is required.Job - Specific Qualification
Technical certificate/Training in at least one of the following areas: inventory/supply management or supply chain management is desirable.Work Experience
A minimum of eight (8) years of progressively responsible experience in inventory management, warehouse management, supply chain or related area is required.
At least three (3) years of proven working experience in Enterprise Resource Planning Tool (SAP) warehouse module and assets management module is required.
Experience in Enterprise Resource Planning Tool (SAP) or working in a Field Operation of the United Nations Common System or a comparable International Organization is desirable.
Experience in supporting supply services for international peacekeeping or military operations is desirable.
Working experience in the Physical Inventory Reconciliation Program (PIRO) is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is desirable.Assessment
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.Special Notice
This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.