By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Project Administrator - MLF Financial Expert


  • Organization: UNIDO - United Nations Industrial Development Organization
  • Location: Vienna
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Banking and Finance
    • Project and Programme Management
  • Closing Date: 2023-04-06

​​Requisition ID: 1541 
Grade: ISA-Junior Specialist 
Country: Austria 
Duty Station: Vienna 
Category: International Consultant 
Type of Job Posting: Internal and External
Employment Type: NonStaff-Regular

Contract Duration:1 Year
Application Deadline: 6-April-2023  


Vacancy Announcement
Female candidates are particularly encouraged to apply.



The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Directorate of Technical Cooperation and Sustainable Industrial Development(TCS), headed by a Managing Director, oversees the Organization's development of capacities for industrial development as well as industrial policy advice, statistics and research activities and the Organization's normative contribution to Member States and global development community in achieving the SDGs. The Directorate also ensures the application of strategies and interventions for sustainable industrial development related to Environment, Energy, SMEs, Competitiveness and Job creation, as well as Digitalization and Artificial Intelligence.


This position is located under the Montreal Protocol Unit (TCS/CEP/MPU) planning, developing and implementing activities in Member States to facilitate compliance with the Montreal Protocol and, in particular, it's Kigali Amendment and to support countries to achieve their determined contributions to reduce emissions of greenhouse gases under the Paris Agreement. Making use of the capacity building and policy support, the services of the Unit foster transformation in manufacturing concerning technologies used in refrigeration, air conditioning and insulation with the effect of a reduction and change in working fluids and chemicals and ultimately a reduction of total greenhouse gas emissions.


The Division oversees and manages all aspects of technical cooperation programmes and interventions, which fall under the auspices and funding of the Montreal Protocol. It acts as an Implementing Agency of the Multilateral Fund of the Montreal Protocol, representing UNIDO at meetings of the Executive Committee (EXCOM) with the purpose of submitting projects for approval, and of reporting on achievements, inter-agency coordination, and dealing with compliance-related issues.


UNIDO is one of the implementing agencies of the Multilateral Fund for the Implementation of the Montreal Protocol (MLF), assisting Article 5 countries of the Protocol with the phase-out of ozone-depleting substances (ODS). Moreover, UNIDO looks into holistic approaches in line with UNIDO’s mandate, inclusive and sustainable industrial development, and the guidelines of the Executive Committee of the Multilateral Fund in order to reach and enhance sustainability, efficiency and competitiveness of the client countries.


The incumbent will work under the general supervision of the Chief of COR/FIN/FMU, daily supervision of the Chief, COR/FIN/FMU, and in close cooperation and coordination with TCS/CEP/MPU.


Duty Station: UNIDO Headquarters - Vienna, Austria


Approximate duration: 1 year (with the possibility of extension)




The incumbent bears financial monitoring and reporting for the financial aspects of entire the MLF portfolio. This includes the following main duties:


- Regular financial monitoring of MP portfolio (PAD issuance, PAD revisions, extensions, obligation review, unapproved obligations, project closure monitoring and regular follow up with project managers and assistants for financial closure).

- Preparing and coordinating the necessary actions to finalize UNIDO's Balances Report on completed projects for review and submission to the Multilateral Fund Secretariat and approval of the Executive Committee, which meets two times per year.

- Managing with TCS/CEP/MPU the annual reconciliation of UNIDO’s accounts with UNIDO’s MP database and the MLF’s inventory and accounts of the UNON treasurer.

- Monitoring Executive Committee decisions related to financial matters, in cooperation with TCS/CEP/MPU, and take actions to ensure compliance with the decisions.

- In close cooperation with TCS/CEP/MPU, revising the annual reporting on administrative costs and preparation of reports and arguments for the annual approval of Core Unit Budget including regular review and innovative proposals of the reporting methodology.

- Cooperation with EPR/ETR/SRM and other divisions and assumes responsibility for in-house coordination on the initiation, financial monitoring and closure of MP trust fund projects, in cooperation with TCS/CEP/MPU.

- Monitoring and reporting of MPU’s GEF portfolio from financial perspective, including utilization of resources for administrative and technical activities.

- Continue the digital transformation in MPU to resolve complex financial situations and matters including assisting COR/FIN/APT with the implementation and initiate next phase of migration of MP database into the SAP system.

- Provide to finance EXCOM approval with the required form and data in a timely and accurate manner.

- Review and reconcile all MP financial records considering EXCOM approvals, grant and interest refund, cash transfers, approvals, various adjustments etc.

- Track and monitor recommendations of the MLF Secretariat for risk management and implement the recommendations for due diligence before implementing new projects.

- Track and monitor time allocated by staff, as well as activities as per the MLF EXCOM guidelines segregated and performed under the Administrative Core Unit and general administrative organizational support; liaise with Finance (COR/FIN/FMU) to coordinate timely production of the Annual Administrative Core unit report.

- Support formulation of the recommendation for the amount of the Administrative Core Unit for the next reporting period.

- Monitor and reconcile signed contracts, POs issued and invoices received from implementing agencies that are implementing MP projects on behalf of/with UNIDO.

- In close cooperation with procurement and FIN/APT team, monitor of payments to the implementing agencies after taking into account the adjustments as advised/approved by the Executive Committee.

- Contribute to strategic initiatives by UNIDO for establishing and operationalising new portfolios as applicable. For the purpose, enable conducting investment appraisal exercises, research activities and policy formulation / capacity building as required.

- Other tasks as assigned by the Director CMO/FIN and Chief CMO/FMT in consultation with the Chief TCS/CEP/MPU.




Advanced university degree (Master's degree) in economics, finance, business administration or in a related field is required.


Field of Expertise:


At least three (3) years of relevant professional experience in an international organization in the field of financial monitoring is required.

Experience with SAP financial and reporting modules e.g. FI/GM/FM/BI is desirable. 

Proficiency in the use of MS Office programs especially advanced Excel is desirable. 


Languages: Fluency in written and spoken English is required. Fluency in or working knowledge of another UN language is desirable.




Core values:
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

Key competencies:
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.



This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside.
Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

Visit the UNIDO website for details on how to apply:
NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.
Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact:

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.