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Project Management Support – Senior Assistant (two regular positions), Multiple positions

Multiple locations

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Multiple locations
  • Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2023-04-09
Job categories Project Management
Vacancy code VA/2023/B5109/25673
Department/office ECR, RSMCO, Serbia
Duty station Multiple
Contract type Local ICA Support
Contract level LICA-5
Duration Open-ended, subject to organisational requirements, availability of funds and satisfactory performance
Application period 17-Mar-2023 to 09-Apr-2023
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

UNOPS Serbia Multi-Country Office is planning to fill two positions based on this Vacancy in the following cities: Novi Pazar and Nis
Under the direct supervision of the Project Manager, the Project Management Support – Senior Assistant will provide assistance in implementation of activities within the Pillars for Good Governance, Social Inclusion and Environmental Governance. He/she will work closely with the Officers in order to contribute to efficient and effective monitoring of implementation of projects and activities within the Pillars in the Project Area of Responsibility (AoR) thus contributing to enhanced good governance, social inclusion and environmental governance at the local level.

The Project Management Support - Senior Assistant will undertake the following activities/responsibilities:

  • Maintain relationship with the Project beneficiaries and stakeholders in AoR
  • Provide assistance in development of reports on the Pillars activities 
  • Provide assistance in organisation of activities to present the Project’s support in AoR
  • With guidance from and in close coordination with the Officers closely monitor implementation of the  projects and activities in AoR
  • With guidelines from the Officers provide basic technical assistance to the beneficiaries in implementation of projects and grant schemes
  • Conduct field visits to beneficiaries in the AoR assigned by the Project Manager and/or Officers 
  • Liaise with the Support Services Team to support successful implementation of procurement activities and grant agreements by maintaining regular communication between the Project and Support Services in order to ensure timely exchange of information on the status of provision of services, procurements and grant agreements administration
  • Provide assistance in grant agreements administration related to collection of information from grantees for issuance of Grant Support Agreements, collect and review status narrative reports and collect financial reports for further verification.
  • Monitor implementation of grants and assigned activities in the AoR
  • Provide assistance in collection, preparation, and archiving of documentation related to processing of grants related requests 
  • Establish activity progress tracking sheets and regularly update with inputs provided by beneficiaries and services providers 
  • Maintain archive related to Project activities and projects in respective AoR, as per agreement with the Programme Officers and in line with the Project requirements 
  • Report on the key social, economic, political developments on the national and local level that are relevant for the Pillars
  • With the guidance of the Project Manager and/or Officers, liaise with retainers and service providers to support implementation of activities
  • Support the organisation of events, trainings and meetings, including administrative support i.e. preparation of minutes or reports
  • Assist in drafting reports as envisaged by the Project Document
  • Assist in monitoring and reporting of the progress of activities against the Logical Framework Matrix indicators 
  • Assist in development of the Project’s plans 
  • Contribute to identification and assessment of risks and assist in implementation of mitigation measures in accordance with the Risk Management Strategy 
  • Contribute to identification and sharing of the Project’s lessons learned and best practices 
  • Contribute to efficient and effective use of Project and UNOPS tools for monitoring of the Project’s performance, outputs and benefits 
  • Contribute to the successful administrative and financial closure of activities and projects in the AoR
  • Provide support to Project’s communication and visibility activities 
  • Ensure good governance, gender equality and social inclusion principles and practices are incorporated into the activities in accordance with the Project’s objectives and methodology
  • Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.

Education/Experience/Language requirements

  • Secondary education is required
  • Bachelor’s degree preferably in economics, social / political sciences, development studies or other relevant field is an asset
  • PRINCE2 Foundation Certification is an asset

Work Experience 

  • Five years of working experience in project support functions is required. Bachelor’s degree may substitute for some years of experience.
  • Experience in support to local self-governments is an asset.
  • Familiarity with good governance, social inclusion and/or gender equality issues at the local level is an asset.
  • Direct experience in assisting implementation of grant schemes is an asset.

Language Requirements

  • Fluency in Serbian and English is required

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.