Administration and Finance Assistant (NPSA6) Natural Resource Management, Climate Change and Disaster Risk Redcution Unit

Vientiane

Organization: UNDP - United Nations Development Programme
Location: Vientiane
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Operations and Administrations
- Development Cooperation and Sustainable Development Goals
- Administrative support
- Banking and Finance
- Environment
- Security policy
- Meteorology, Geology and Geography
- Humanitarian Aid and Coordination
- Agriculture and Forestry
- Disaster Management (Preparedness, Resilience, Response and Recovery)
- Climate Change
- Natural Resource Management
Closing Date: Closed

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Guided by the global UNDP Strategic Plan (2022 – 2025) and UNDP Country Programme for Lao PDR (2022 – 2026), UNDP in Lao PDR works closely with the line Ministries, mass organizations, civil society, development partners, and the private sector at both national and sub-national levels in pursuit of the national socio-economic development priorities defined in Lao PDR’s five-year National Socio-Economic Development Plan (NSEDP) and Sustainable Development Goals (SDGs). The UNDP’s work is strongly focused on the provision of policy advice and technical support to the Government of Lao PDR in the design and implementation of national legislation and strategies across four broad Priority Pillars – (1) inclusive growth and reduced inequalities, (2) UXO clearance and risk education, (3) natural resources, climate change and disaster risk reduction, as well as (4) effective, responsive, and accountable governance.

UNDP has a long history working in Lao PDR. UNDP’s comparative advantage has been its ability to work closely with a very broad range of government and local-level institutions at all levels. The new UNDP country programme is aligned with the 9th NSEDP and is anchored in UNDP’s long-term partnership with the Government of more than three decades. The new programme builds on the achievements of the previous CPD that saw the incorporation of the SDGs into the national planning architecture. It will aim to support Lao PDR recover from the economic and social impacts of the COVID-19 pandemic and continue its transition from LDC status, with a particular emphasis on supporting inclusive growth and reducing inequality.

Duties and Responsibilities

UNDP is preparing several other policy and project initiatives in the Natural Resources Management, Climate Change and Disaster Risk Reduction portfolio, which are expected to be launched in 2022-2023. The Administration and Finance Assistant will be assigned several projects from this pool and will perform the following tasks for each of these projects.

The Administration and Finance Assistant (AFA) will work under the direct supervision of the Project Coordinator, and he/she is expected to perform the following tasks:

Contribute to timely day-to-day administrative and financial operations of the Project Management Unit in close coordination with MOH and UNDP.
Assist all necessary financial disbursement and procurement of goods and services in a timely manner.
Provide timely guidance and support to the government partners on routine UNDP operational procedures and guidelines for implementation of projects.
Contribute to registration and maintenance of all project assets on a daily basis.
Contribute to revision of work plans and budgets.
Administrative support for workshops, field trips, and other activities.
Any other relevant tasks as assigned by Project Coordinator

Institutional Arrangement

The AFA will work under supervision of Project Coordinator and will be required to work closely with the UNDP NRM, CC and DRR Unit, other programme and operations teams. The AFA will report to the Project Coordinator on contractual, performance management and administrative matters. The position will be located at the government offices and working from UNDP’s office for some occasions. UNDP may consider hiring several candidates from this recruitment process for performing similar tasks for other newly launched projects.

Competencies

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

Business Management

Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Management

Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

Business Management

Operations Management: Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.

General (across the functions)

Event planning and execution: Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate.

Partnership management

Relationship management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Administration & Operation

Events management (including retreats, trainings and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Finance

Budget management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Required Skills and Experience

Education:

Completion of Secondary education is required, bachelor's degree or specialized training on admin or finance will be given due consideration

Experience:

Secondary education minimum 6 years or bachelor’s degree with 3 years of relevant experience in administration, accounting, finance, project or office management

Required skills and competencies:

Good knowledge of MS Office and ability to learn and adopt to new systems
Experience in working knowledge of spreadsheet and database packages, as well as experience in the handling of web-based management systems
Excellent inter-personal, communication and negotiating skills.
Demonstrable skills in office computer use - word processing, spread sheets etc.
Good working knowledge of written and spoken English and Lao.
Excellent coordination skills, with ability to work under pressure and handle multiple activities and projects concurrently.

Desired skills:

Experience collaborating with government agencies, international organizations, and community leaders
Knowledge of UN regulations, rules, and procedures
Past working experience with UN and international organizations desirable
Experience working with diverse teams with different technical capacities in international development.

Required Language(s) (at working level):

Excellent knowledge of English and Lao languages is required

This position is only for Lao Nationality.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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