Project Officer for ACHIEVE

Details

Mission and objectives

UNDP believes that the people of Indonesia should have ownership over the programmes and projects we support. All UNDP programmes therefore actively promote the spirit of mutual respect, support and accountability and subscribe to the principle of national ownership as enshrined in the Jakarta Commitment – a declaration put forward by the government and its development partners in 2009 to strengthen aid effectiveness in Indonesia. In the true spirit of national ownership, all of UNDP’s assistance in Indonesia is implemented by national entities, including line ministries and the Ministry of National Planning and Development, and at the subnational level by line departments, provincial and district authorities as well as community groups. While each programme supported by UNDP has specific and varied objectives, capacity development is one aim that all UNDP programmes – in Indonesia and worldwide – have in common. This takes on many forms including institutional reform, leadership development, education, and training for members of the public such as journalists, and women’s communities. In line with this logic, UNDP advisers work side by side with Indonesian counterparts to strengthen capacities in technical matters, policy formulation and budget planning, amongst others.

Context

The government of Indonesia (GoI) translated their commitment in adopting the SDGs by launching Presidential Decree No. 59 the Year 2017 on the Implementation of SDGs Achievement. All SDGs have targets directly related to the responsibilities of local and regional governments. Local stakeholders need to be empowered to address SDGs issues especially the ones that are most relevant to the local context. Indeed, the weakest links in Indonesia’s effort in implementing SDGs are the roles of local administrations and the roles of communities (Alisjahbana, 2016). To address this need, UNDP Indonesia establishes ACHIEVE (Assistance for Enhanced Innovation for the Achievement of the SDGs in Indonesia) Project. ACHIEVE, simply consists of Localizing SDGs in Subnational Level and SDG Academy Indonesia. SDGs Localizing is the programme to integrate SDGs into the policy and governance of Indonesia’s provinces and districts to increase coordination, guarantee policy coherence, ensure effective evidence-based planning and budgeting, using innovative tool, exploring innovative finance modalities and increase communication and promotion for awareness raising to increase participation. The SDG Academy Indonesia is a capacity building program, aiming at increasing Indonesia’s state and non-state actors’ capacities in localizing the SDGs, covering the areas of: governance and policy, innovative solution, and monitoring and reporting, but also their leadership and managerial skills needed to solve local SDGs issues. SDGs Academy Indonesia also aims to facilitate replication and adoption of good practices of SDGs to be incorporated by all provinces and districts across Indonesia, by doing this Indonesia will actively participate in UN’s Decade of Action, to achieve SDGs goals in 2030. This position is located primarily in UNDP Indonesia CO to support the project on a day-to-day basis to cover operation functions and assisting the overall ACHIEVE project initiatives.

Task description

Within the delegated authority and under the supervision of National Project Manager of ACHIEVE or his/her designated mandated representative(s), the UNV Project Officer for ACHIEVE will: a) Support the project team to ensure effective project planning and implementation focusing on achievement of the following results: • Assists in the coordination of project planning and preparation for, typically, a medium-size and complex component of the project initiatives; monitors status of project proposals and receipt of relevant documentation for review and approval; • Compiles, summarizes, and presents basic information/data on specific project and related topics or issues; • Reviews project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval; • Implement project standard operating procedures in line with the government and UNDP’s regulations. b) Support to the effective reporting on progress of project implementation • Preparation of budget revisions, support to the preparation of annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project; • Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner; • Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management; • To provide administrative support for preparation of high quality and results oriented progress reports. c) Provides administrative support to the Project Management Unit focusing on achievement of the following results: • Serves as focal point for administrative, HR, Procurement, Security and office coordination of project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc; • Drafts correspondence on budget-related issues, periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc. d) Support strategic partnerships, communication and support to the implementation of resource mobilization • Updated database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project; • In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project. e) Supports knowledge building and knowledge sharing focusing on achievement of the following results: • Participation in the trainings for the operations/ projects staff; • Synthesis of lessons learned and best practices in project support management function; • Contributions to knowledge networks and communities of practice. f) Any other related tasks as may be required or assigned by the supervisor. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the • • UNV Online Volunteering service whenever technically possible.