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Project Associate - Ministry of Finance and Economic Management (MFEM)

Port-Vila

  • Organization: GGGI - Global Green Growth Institute
  • Location: Port-Vila
  • Grade: Junior level - X6
  • Occupational Groups:
    • Economics
    • Administrative support
    • Political Affairs
    • Banking and Finance
    • Project and Programme Management
  • Closing Date: Closed

Project Associate - Ministry of Finance and Economic Management (MFEM)

POSITION SUMMARY 

The Project Associate will be based in Port Vila, Vanuatu within the Ministry of Finance and Economic Management. The Associate will work under the supervision of the Country Program  Officer (Project Manager), and will report to the Country Representative.   The Associate is responsible for providing technical and operational support to the implementation of the Enhancing Vanuatu’s Ability to Seek Accreditation and Direct Access to the GCF – Phase 2 Project. The Associate will work closely with project manager and the MFEM staff in Vanuatu, providing technical support in managing, implementing, and ensuring project activities, outputs and budget are executed according to the Work Plan Budget and consistent with GCF and GGGI policies.

The Associate will support the Project Manager / Officers in maintaining effective program reporting and communication internally and externally with MFEM, Government of Vanuatu, Donors, development partners, civil society, and private sectors in line with GGGI corporate policies, standards, and protocols.  

The position is for 24 months with possibility of extension depending on funding availability.

  

 PURPOSE 

  • Provide technical support to MFEM to address gaps identified in gap assessments carried out on basic fiduciary standards, ESS, gender criteria
  • Support the development of clear procedures to facilitate disclosure requirements, unified procedure that meets GCF screening requirements including gender policy, gender strategy and gender action plan
  • Help strengthen the MFEM capacity by providing hands-on training to the MFEM and support for policies, processes and guidelines development & improvements as part of MFEM meeting DAE requirements   
  • Support the Project Manager in finalizing the accreditation application and supporting documents for submission to GCF
  • Support organizing and implementing projects activities including policy consultation and validation meetings & workshops, capacity building programs based on yearly/ biannual work program and budget plan. 
  • Assist in preparing annual budget, providing monthly forecasts and monitoring + project expenditures.
  • Administer and monitor procurement plans and requisition procedures in line with project implementation plan and funding agreement. 
  • Support the monitoring of project budgets and track expenditures to ensure that resources are optimally allocated and utilized. 
  • Supports country representative/project manager / officer in monitoring projects/project activities, when necessary, both, substantively and financially.
  • Supports country representative in carrying out communications of activities and results, including donors and annual reporting.
  • Supports country representative and project manager in developing and implementing communication plans. Ensures that it aligns with other GGGI projects communication strategy.
  • Ensures adherence to GGGI policies across procurement, legal, HR and finance. 

 

ENGAGEMENT 

  • Actively engage with the Director General of MFEM and Director of Finance, the NDA, the NAB, and other project proponents in assessing, reviewing, and appraising policy and strategic reports including analysis reports pertaining to the fulfillment of the GCF requirements for MFEM DAE to GCF
  • Work in collaboration with MFEM and the NDA/NAB in coordinating the finalization and submission of all the MFEM DAE documents and requirements to GCF.
  • Communicates project needs to service providers/suppliers and ensure that services/products are delivered in line with established agreements. 
  • Work closely with the Government of Vanuatu (focusing on MFEM) and other project partners to process meetings, arrange workshops, and organize & prepare events. 

 

DELIVERY 

  • Maintain, in coordination with Project Manager, program filing system and safeguard standards of reporting/documentary quality to support reporting to donors and program stakeholders. 
  • Coordinate and support the logistics for meetings, seminars, workshops, conferences, trainings, etc. including but not limited to transport solutions, catering, procurement, and communications. 
  • Coordinate and assist recruitment of project staff and individual consultants. 
  • Ensure that a functional system is in place to keep good control of project inventories. 
  • Support maintenance of a functional system is in place to keep good control of office and IT inventories.
  • Support the operation of the GGGI office in Vanuatu in collaboration with the GGGI Vanuatu Country Officer and GGGI Vanuatu team.
  • Support data collection and analyses to build and maintain country/project specific knowledgebase. 
  • Identify issues and risks that will affect consistent project delivery and report to the Project Manager to advise project staff on remedial measures to maintain integrity of delivery.
  • Anticipates donor requirements and project requirements and ensures alignment of services to meet the needs. Administer HR requests and onboarding procedures based on approved headcounts. 

 

QUALIFICATIONS 

  • Relevant qualification preferred (minimum qualification of a bachelor's degree in any one of the following development studies, business administration, economics, climate change, management & public administration, political science). 
  • Experience in project management. 
  • Experience of government and stakeholder systems (donor, multilateral, etc) 
  • Experience in organising workshops and logistics, including travel of participants 
  • Fluency in English/Bislama and excellent writing skills are essential.
  • At least three years relevant experience in administrative roles. 
  • Knowledge of green growth and climate change issues, with a focus on energy and water sectors, would be an advantage. 
  • Experience implementing communication plans /strategies (writing press releases, communicating professionally on social media, etc.) would be an advantage. 

 

FUNCTIONAL  

  • Self-motivated, teamwork and creative problem-solving abilities. 
  • Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment. 
  • International experience across multiple country contexts. 
  • Leadership, teamwork, and creative problem-solving abilities. 
  • Excellent communication (both written and oral) and facilitation skills. 
  • Problem solver, able to find and implement solutions. 
  • Anticipate and provide necessary technical and content-based support. 
  • Willingness and ability to travel. 

 

CORPORATE  

  • Understands and actively supports GGGI’s mission, vision and values. 
  • Promote the best use of public resources. 
  • Promote an organizational culture of trust, transparency, respect and partnership. 
  • Process and share information easily. 
  • Manage emotions and stress positively, builds rapport and resolves conflict easily. 

 

ABOUT US 

Based in Seoul, The Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as "green growth", which targets key aspects of economic performance such a poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and private sector to help build economies that grow strongly and are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change.

GGGI has a diverse portfolio of programs in developing countries around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities. The organization also focuses on knowledge development and management activities which build a strong theoretical and empirical basis for green growth, while providing concrete options and guidance for policymakers; as well as building the conditions for public and private green infrastructure investments. 

GGGI has five Members in the Pacific Islands: Fiji, Kiribati, Papua New Guinea (PNG), Tonga and Vanuatu. GGGI’s work in the Pacific started with operations on the ground in Fiji and Vanuatu in 2015. Since then, offices have also been established in Kiribati, PNG and Tonga. In addition, through regional programs such as the Pacific NDC Hub, GGGI is carrying out project activities in Nauru, Tuvalu, Samoa, Solomon Islands and the Marshall Islands.  From the start of its operations until now, GGGI in the Pacific has built strong and deep collaboration with Member and partner countries, expanded membership and added new thematic areas of work. 

GGGI’s work in the Pacific is guided by the new Pacific Regional Strategy 2023-2027 and aligned with GGGI’s Strategy 2030 and Roadmap 2021-2025. GGGI work has focused on strengthening the enabling environment for climate action and green investments including policy development, technical assessments, capacity strengthening and climate finance and investment planning. From an initial focus in the energy sector, GGGI in the Pacific has grown and gained a reputation as a trusted and effective partner and is now responding to requests for technical support in 10 of GGGI’s 11 programmatic solutions including climate finance, NDC implementation, climate smart agriculture, sustainable mobility and green buildings.  In the new Pacific Regional Strategy the importance of climate change adaptation for the region is recognized and growing GGGI’s adaptation and resilience portfolio in the region will be a priority.

GGGI’s program in Vanuatu began in 2015 focusing on the energy sector and helping Vanuatu to ensure 100% access to electricity by 2030 and generate 100% of Vanuatu’s electricity with renewable resources by 2030.  In support of these goals, GGGI has supported Vanuatu to develop a new National Energy Roadmap (NERM) and a National Green Energy Fund (NGEF). GGGI has also supported Vanuatu develop its Low Emissions Development Strategy (LEDS), which includes an adaptation component in support of Vanuatu’s climate resilience priorities.   GGGI has also supported Vanuatu to increase access to climate finance through proposal development and accreditation assistance, including the delivery of multiple GCF Readiness Support projects.

Building on the first phase of the GCF project  to seek accreditation and direct access to the GCF and through the Direct Access Entity – phase 2 (DAE-2) project from GCF, GGGI is again supporting the country to strengthen the capacity of the Ministry of Finance and Economic Management (MFEM) to complete the relevant strategic documents and formally submitting it to GCF to enable MFEM as the Direct Access Entity (DAE).  

 

 

Values Logo

Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.

This vacancy is now closed.
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