Project Assistant

PURPOSE

The selected candidate will work in close coordination with Senior Project Coordination officer and country office team and carry out following responsibilities:

• Support the implementation and monitoring of the KOICA CSA project under the leadership of Senior Project Coordination Officer.
• Support finance functions including day-to-day accounting transactions including entry of vouchers/transactions into system and production of required financial reports and statements.
• Ensure all expenses are within the assigned budget and check the completeness of all required supporting documentation for all payment vouchers.
• Provide support for data collection activities related to the project, including data processing, analysis and report writing.
• Assist capacity building work by drafting training materials and organizing training activities in the field for successful KOICA CSA project delivery
• Provide support to ensure timely production and submission of reports.
• Any other duties assigned by Senior Project Coordination Officer.
• Monitor and report on project and workstream activities to ensure efficiency and consistency with established workplans to support program management
• Oversee the maintenance, repair, and replacement of office equipment and furniture.
• Assist internal/external event, conference, arrangement responsible under the GGGI Nepal Kathmandu and Janakpur offices
• Any other duties assigned by the Project lead.

ENGAGEMENT

• Advise the team on the procedures, policies, and tools of all operational transactions for project/output delivery
• Identify issues and risks that will affect consistent program and delivery and report to the manager
• Identify issues from across projects and workstreams and advise project staff on remedial measures in order to maintain integrity of delivery
• Communicate program needs to service providers/suppliers and ensure that services/products are delivered in line with established agreements.

DELIVERY 

• Detailed budget execution plans and schedules in line with yearly work programs and budget lines
• Procurement plans and requisition procedures in line with yearly work programs and budget lines
• Project hiring plan and manage onboarding procedures based on approved headcount
• Consolidated financial documentation for projects and ensure accuracy of project financial reporting.

REQUIREMENTS

QUALIFICATIONS

• Bachelor’s degree or equivalent in Business Management, Administration, agricultural economics or related field of study required
• Minimum 1 years of professional work experience relevant to this position.
• Advanced technical knowledge in several of the following areas: Accounting, Communication and knowledge development, Agriculture Markey systems, Dissemination of improved agricultural practices and Documentation
• Work experience working with an international organization, and/or in an English-speaking work environment will be an important advantage.
• Advanced ability to communicate verbally and in writing in English and Nepali required.
• Work experience in Province 2 preferred.  
• Experience in engaging with multiple stakeholders, including financial institutions, government institutions, NGOs, civil society, others, would be an advantage.

FUNCTIONAL

• Strong understanding of account systems, procurement and management of events and activities
• Experience in working with federal, provincial and local government.  
• Experience in private sector business engagement is an advantage. 
• Demonstrates strong organizational skills, time management, multi-tasking

CORPORATE

• Understand and actively support GGGI's mission, vision, and values
• Promote an organizational culture of trust, transparency, respect, and partnership
• Has strong client orientation
• Process and share information easily and is excellent at problem solving
• Manage emotions and stress positively, builds rapport and resolves conflict easily
• Demonstrate high level of integrity in handling privileged information and in stewardship of public resources
• Value the importance of promoting environmental sustainability within the workplace and green growth within society as a whole
• Able to support the Country Representative in all aspects of procurement, event organization, and GGGI assets management.

WORKING CONDITIONS

• GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance. 
• GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members. 

About GGGI

Based in Seoul, the Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as "green growth", which targets key aspects of economic performance such a poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and private sector to help build economies that grow strongly and are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change.

GGGI has a diverse portfolio of programs in developing countries around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities. The organization also focuses on knowledge development and management activities which build a strong theoretical and empirical basis for green growth, while providing concrete options and guidance for policymakers; as well as building the conditions for public and private green infrastructure investments. 

Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.