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Monitoring and Evaluation (M&E) Coordinator

  • Organization: IRC - International Rescue Committee
  • Location:
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • Monitoring and Evaluation
    • Managerial positions
  • Closing Date: Closed

BACKGROUND
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC delivers education programs in 22 conflict-affected or post-conflict countries around the world.
Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services.  The IRC does this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, and Women’s Protection and Empowerment programming. 

SCOPE OF WORK
The M&E coordinator holds a strategic role within the Sierra Leone country program, to improve program quality, provide technical leadership, coordinate strategic support to program design; and lead overall monitoring, evaluation, accountability and learning across programs.  The M&E Coordinator will ensure that the IRC Sierra Leone country program implements the monitoring and evaluation commitments as set out in its Strategic Action Plan (SAP) and support strategic partnership initiatives. The M&E Coordinator will be responsible for ensuring that suitable monitoring and evaluation systems are in place, implemented as intended, and reporting is comprehensive and timely to facilitate program coordinators to effectively deliver programs.
The M&E Coordinator will report to the Deputy Director for Programs with matrix management and technical support from the Regional Measurement Advisor; and will directly supervise sector M&E staff across field sites.  The role will work closely with the Senior Management Team, technical coordinators, technical advisors, the grants unit and regional teams.
AREAS OF RESPONSIBILITY

Strategic Leadership
Establish and drive common strategies and approaches to the country program’s  Monitoring, Evaluation, Accountability, and Learning (MEAL) processes that reflect and the SAP and ensure that the MEAL structure is fit for this purpose.
Lead all aspects of MEAL functions (including client feedback mechanisms) across multiple sectors and multiple geographical areas.
Develop, coordinate, and strengthen capacity sharing partnerships with MEAL counterparts of partner agencies, local organizations and government. 
Represent the IRC on MEAL at internal and external meetings, forums, and other events.
Champion design, access and use of data by leaders and partners for shared learning and evidence-based decision-making.
Shape and implement MEAL systems and approaches that meet IRC standards and practices, that meet project and program needs, enable accountability to clients, partners, and donors, and foster program learning.
Reinforce integration of cross-sectoral priorities in MEAL, including gender, protection, safeguarding, disaster risk reduction and Do No Harm.
Work with country leadership and program team to promote a program quality culture and evidence-based decision making in programming within IRC and its partners.
Oversee the development of rigorous MEAL systems and processes and ensure periodic and systematic learning in informing program design and adaptation for IRC and partners.


Advocate, resource and provide strategic technical leadership and oversight for the standardized digitization of all IRC Sierra Leone dataflows, and the automated presentation of data in online dashboards to enhance timeliness and quality of data collection, analysis and visualization.
Provide technical leadership to IRCs efforts to meet its internal and external accountability commitments through the implementation of sound accountability, client feedback and response mechanisms.
Provide technical leadership and coordination across monitoring systems and processes throughout the project cycle from the design and implementation to close-out and learning, including:
Using learning and evidence from internal and external sources to inform proposal design and Theory of Change.
Developing and operationalizing, logical frameworks, MEAL plans, data collection tools, processes for data management, client feedback approaches, quality checks and audits, and data visualization.
Planning adequate MEAL budget and staffing structures for all projects.
Producing high-quality data, analysis, reports, presentations, and dashboards of key findings that foster learning and decision-making.
Providing technical oversight and and coordination support for surveys, assessments, and other learning activities.
Strengthening program designs, outcome, and planning
Provide support, guidance and work closely with sector leads, grants teams and partners to ensure that project design in proposals is logically sound, beneficiary focused and contextually appropriate, based on learning from previous projects and technical best practices.
Support sectors leads to ensure that detailed and feasible project specific monitoring plans are developed that: i) provide an indicator matrix, ii) map MEAL roles and responsibilities of project and support staff, iii) consider ethical and safe collection and storage of data, iv) consider data quality audits, v) consider storing, protecting, and sharing project documents, and vi) consider the end of project learning review.
Support and guide sector leads to determine which monitoring activities are needed and which data collection methods will be used to ensure their adequacy and appropriateness.
Support technical teams to ensure that monitoring activities are adequately resourced, with sufficient project and support staff and adequate budget.
Support and guide technical teams to ensure that the project work plan includes monitoring activities (or that a stand-alone monitoring work plan is in place), is up-to date and progress tracked.
Support technical teams  to develop, translate, pilot, and finalize data collection tools as needed.
Establish project/program MEAL data collection tools, databases and dashboards that optimize the use of IRC Measurement Technologies.
Assist in training of staff in data collection methods, management, analysis, and action techniques.
Ensure that data is collected, entered, and cleaned in databases, and reviewed in tracking sheets and dashboards on a regular basis, alongside routine Data Quality Audits (DQA).
Conduct and coordinate DQAs of projects and programs to identify and resolve systemic problems affecting data quality and documenting and storing findings in project files on Box.
Conduct regular analysis and action planning meetings to (1) compare data against project milestones, targets, and quality expectations across project sites; (2) identify issues requiring further attention; (3) define action needed and assign responsibility and deadlines.
Provide MEAL inputs for project reports.
Oversee the storage of documents and data in alignment with IRC regional and global protocols
Project Cycle Meetings and Learning
Attend and contribute to Project cycle meetings across the portfolio (including design, opening, implementation, closing and learning meetings).  
Lead and support in the development and implementation of country knowledge and learnings agenda.
Act as an enabler by supporting program coordinators to achieve desired outcomes/impact while learning from evidence.
Assist in conducting and documenting end of project learning reviews, and sharing lessons learned and best practices, incorporating these into new project designs.
Assist in identifying, documenting, storing, and sharing lessons learned that have implications for refinement of best programmatic practice.
Strengthening Country program MEAL
Lead and coordinate data compilation at overall country and project level.
Establish overall country program core indicator tracking sheets &/or dashboards.
Strengthen the Routine Data quality processes
Establish cross-sectorial approaches to monitoring.
HR and Staff Management
Promote the growth and development of others in IRC teams and partners: Assess proficiencies; develop and lead targeted learning and training strategies
Coach, mentor and support M&E staff, provide vital tools and resources, as well as on the job training.
Provide technical supervision to a M&E team across multiple sectors and geographical areas: set clear performance objectives; inform management of staff work plans; contribute to regular performance reviews; champion a positive working environment for professional development; and foster an inclusive and respectful team climate.
Lead the recruitment of country M&E staff, TTA’s, consultants and, support their onboarding.
Provide consistent, supportive supervision to strengthen staff performance as necessary to meet monitoring objectives and ensure data quality.
Contribute to country team-building efforts, help team members identify problem solving options, and ensure the integration of all team members into relevant decision-making processes
This vacancy is now closed.
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