Finance Assistant, SC-5, Manila (For Filipino nationals only)

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability. 

JOB DETAILS

Job Title:                           Finance Assistant      
Grade:                               SC-5
Type of contract:              Service Contract (SC)                
Duration:                           12 months 
Duty Station:                     Manila, Philippines
Vacancy Number:             666219
Date of Publication:          21 March 2023
Deadline of Application:   05 April 2023 (11:59 PM) 

This vacancy announcement is for Nationals from CO (Philippines).

Terms and Conditions: 

WFP offers a competitive benefits package including salary (around Php 43,000++), leave, social security plus a medical insurance (relevant links).   

JOB PURPOSE

To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.

ORGANIZATIONAL CONTEXT

The Finance Assistant will report to Finance and Admin Officer with the overall guidance from the Head of Resource Management Unit.

At this level job holders are expected to take responsibility for completion of a range of finance related processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Assist in providing procedural and technical support to staff in finance and budget areas to ensure compliance with WFP financial policies, rules and regulations.
2. Monitor monthly expenditure forecasts and provide reports to facilitate informed decision-making.
3. Monitor the bank and petty cash accounts regularly to ensure adequate funds are available and appropriately disbursed.
4. Assist in cash-based transfer reconciliation and vendor management with finance service providers.
5. Assist in compiling information from various sources to prepare budgets, accounting, and finance reports.
6. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the supervisor’s attention and follow up corrective actions.
7. Perform the monitoring and recording of fixed assets, and spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
8. Monitor and record all expenses per the approved budget to ensure that correct expenditure costs are charged.
9. Provide guidance to other support staff to ensure services are delivered consistently and to the required standards.
10. Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: 

• Secondary education with specialized certification in Accounting or Financial Management or supplemented by training in personnel or general administration work.
• Bachelor’s degree in Accountancy or supplemented by courses relate to the area of work is desirable but not required.

Experience:

• At least five years of progressively responsible work experience in the relative business stream.
• Desired Experiences for entry into the role: Has experience collecting and monitoringfinancial data on projects and programmes, assessing financial health and status, andreporting findings to senior leaders.

Knowledge & Skills:

• Experienced in utilizing computers, including word processing, spreadsheet, databases and any financial system (SAP preferable). General knowledge of accountant/financial procedures and guidelines as well as moderate knowledge on Internal Control mechanisms in an organization.

Language: Fluency in in English and Filipino, both oral and written communication

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely: 
•    Leading by example with integrity, 
•    Driving results and delivering on commitments, 
•    Fostering inclusive and collaborative teamwork, 
•    Applying strategic thinking, 
•    Building and maintaining sustainable partnerships.
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HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).  Only short-listed candidates will be contacted. 

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action. 

Request for Disability related Reasonable Accommodations: 

It is important to WFP to create an accessible and inclusive workplace for everyone.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.  If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on:  global.inclusion@wfp.org, cc’ing philippines.hr@wfp.org. A member of the reasonable accommodation team will contact you to confidentially discuss your needs. 

This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP. 

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.  

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.