Associate (Procurement)

New Delhi

Organization: WHO - World Health Organization
Location: New Delhi
Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Procurement
Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

WHO India Country Office collaborates with the Government of India and relevant stakeholders within the framework of the collaborative Country Cooperation Strategy (CCS), to actively support the development and implementation of national health policies, strategies and plans aiming at promoting access to and utilization of affordable and quality health services and improving the financial protection against health-related risks.

Underlying Values and Core Functions of WHO

WHO's mandate revolves around six (6) leadership priorities specifying (i) advancing universal health coverage; (ii) health related sustainable development goals; (iii)addressing the challenge of non-communicable diseases and mental health, violence and injuries and disabilities; (iv) implementing the provisions of the International Health Regulations (2005); (v) increasing access to quality, safe, efficacious and affordable medical products; (vi) addressing the social, economic and environmental determinants of health. The South-East Asia Region (SEAR) of WHO is made up of 11 countries, with over 1.9 billion people, with India's population of 1.4 billion. All the Member States of WHO/SEAR (Bangladesh, Bhutan, Democratic People's Republic of Korea, India, Indonesia, Maldives, Myanmar, Nepal, Sri Lanka, Thailand and Timor-Leste) share the common value of the highest attainable standard of health as a fundamental human right. All WHO actions are based on this and rooted in the underlying values of equity, solidarity and participation.

The mission of WHO India is to improve quality of life of the 1.4 billion people in India by supporting the government in eliminating vaccine preventable and other communicable diseases, reducing maternal and neonatal mortalities, promoting healthy lifestyles, addressing determinants of health, preparing and responding to health emergencies and strengthening health systems for universal health coverage.

DESCRIPTION OF DUTIES

Under the overall guidance of NPO (Administrative Services) and direct supervision of NPO (Administrative Support), the incumbent performs the following duties:

1. Ensure compliance with WHO Policies and guidelines, legal and audit contract requirements while processing goods and services, purchase orders/ contract agreements/ Long Term Agreement (LTA). Prepare Country Based Contract Review Committee (CCRC) and Adjudication Reports, memos, LTAs and other documents to support the procurement request with follow-ups with various stakeholders.

2. Perform the Procurement Requestor function for WCO-India and field projects, ensuring best value for money in goods and services procurement. Including the creation of Purchase Requisition in GSM and uploading and verifying supporting and contractual documents in ECM.

3. Initiate request for PO amendments (goods and services) through MyService portal, if required. Facilitate cancellation and/or final closure of the Purchase Orders. Create/update suppliers in GSM. Prepare third-party authorization memo for BFO/SEARO's approval, if required.

4. Facilitate timely dissemination of purchase order(s) to supplier. Follow-up on the signed copy of Purchase Orders from supplier. Coordinate with suppliers for timely delivery of goods and services.

5. In compliance with the Emergency procurement guidelines, process procurement requests on priority for WCO-India's emergency response plan while ensuring best value for money.

6. Coordinate and collaborate with internal and external stakeholders including technical units/ field office / project in WCO, GSC, Regional Office, contractual partners, suppliers, and Government of India (for reimbursable procurement) to ensure timely and efficient procurement of goods and services.

7. Provide technical advice/ briefing and guidance to other units on procurement matters; share information and practices with other staff in the team and technical units aiming at improving WCO's working efficiency.

8. Explore market for potential suppliers for the required goods and services from various sources. Maintain a comprehensive supplier database for variety of goods and services.

9. Prepare MIS reports to support informed management decisions. Contribute actively in PPT preparation, statistics data analysis, audit queries, etc.

10. Coordinate and resolve shipment related matters with Shipping/GSC, PCS/SEARO, end user and suppliers to ensure smooth delivery of goods.

11. Monitor encumbrances and coordinate with concerned teams for necessary liquidation actions.

12. Perform other related duties as required or instructed, within the area of function.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education or equivalent.
Desirable: University degree from a recognized university would be an asset. Procurement or supply chain management or logistics training(CIPS level(s) would be an asset.

Experience

Essential: At least eight (8) years of experience in the area of administration and/or procurement of goods and services.
Desirable: Relevant experience in WHO or another UN agency an asset. Experience in procurement or logistics is highly desirable.

Skills

Essential:

Ability to handle and prioritize a high volume of notifications, transactions and reportingneeds
Meticulous and detail-oriented
Sound judgment, integrity and tact when dealing with others
Ability to brief others and explain procedures
Demonstrated skill and proficiency in the use of computers and information technology
Expertise in the use of MS Office and Web-based software.

Desirable:

Knowledge of best practices of procurement or other leading procurement entity.
Knowledge of procurement procedures of WHO.
Technical knowledge of types of services, supplies and goods purchased by WHO for WCO, field projects and GoI.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Knowing and managing yourself
Producing results

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Hindi.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,234,734 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level.

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.