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Procurement Specialist

Philippines

  • Organization: UNV - United Nations Volunteers
  • Location: Philippines
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Procurement
  • Closing Date: Closed

Details

Mission and objectives

The International Organization for Migration is the leading inter-governmental organization promoting humane and orderly migration for the benefit of all, with a presence in over 100 countries, and supporting 174 member states to improve migration management. In 2019, IOM provided support to 30 million persons, including 23 million persons on the move (internally displaced persons, migrants and refugees) and 7 million host community members. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. The Organization works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, be they refugees, displaced persons or other uprooted people. The IOM Constitution gives explicit recognition to the link between migration and economic, social and cultural development, as well as to the right of freedom of movement of persons. It also operates in the four broad areas of migration management: migration and development, facilitating migration, regulating migration, and addressing forced migration. Cross-cutting activities include the promotion of international migration law, policy debate and guidance, protection of migrants’ rights, migration health and the gender dimension of migration. IOM works closely with governmental, intergovernmental and non-governmental partners.

Context

Under the overall supervision of the Supply Chain Division (SCD) Director and the direct supervision of the Head, Manila Supply Chain Unit (MSCU), the successful candidate will provide be responsible and accountable for supporting global procurement support team and providing procurement support and relevant procurement advice to Missions worldwide.

Task description

Under the direct supervision of Head of Manila Supply Chain Unit, the UN Volunteer will undertake the following tasks: - Assist MSCU Head in the review of existing procurement and logistics procedures to identify gaps and areas for improvement, development of new guide-lines and policies, setting up KPI as well as supporting change management process transitioning to the new ERP system - Assist MSCU Head in planning and managing professional enhancement training programs for the procurement support team and Mission worldwide. Identify external training opportunities for procurement support team in coordination with MSCU Head and Staff Learning Development Unit. - Prepare relevant procurement reports and statistics analysis with recommendations on process optimisation or realignment of resources to gain efficiencies; - Undergo duty travel (TDY) for field mission’s procurement assistance programmes; - Assist on the provision of technical assistance/guidance on business processes and procurement operational/technical aspects in IOM’s Enterprise Resource Planning (ERP) System functionality taking into consideration the organization’s procurement policies and procedures, procurement structure, and accounting policies and procedures. - In coordination with Quality Control Officer, conduct supplier’s visit as part of the Quality Assurance and Post-Qualification prior contract award is made for global vendors, when necessary. - In coordination with the MSCU Head, liaise with UN and humanitarian agencies on collaborative tenders. - Conduct complex global tenders in coordination with the subject matter experts in HQ, to strategically establish and manage Global Long-Term Agreements (LTA) to achieve best value for money and procurement lead-time efficiency. - Review, assist and advise Mission in the preparation of bidding/tender documents/request for quotation/proposal. Note any deviations or errors and recommend the necessary actions to align their tender documents with IOM rules and regulations. - Participate in the development of strategic procurement plan for various commodities (e.g., core items such as NFIs, IT, Medical) needed across IOM operations in coordination with SCD and Thematic Experts in HQ. - Participate in category management project. - Perform other related duties as required.

This vacancy is now closed.
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