Events Coordinator

Job details :

The Council of Europe Development Bank (CEB), established in 1956, is a multilateral development bank with a unique social mandate. The CEB works to strengthen social cohesion and build thriving communities in Europe by financing projects that promote inclusive growth, support vulnerable groups and bolster environmental sustainability.

The Executive Office (EO) provides support to the CEB’s leadership and identifies strategic development and business transformation opportunities to broaden the CEB’s strategic perspectives and ensure a better delivery of its mandate. EO supports the Governor in his leadership role, coordinates with appointed officials, and explores opportunities for new developments and partnerships.

The Communication Division (EO-COM) promotes the CEB’s operations and achievements as a social development bank and contributes internally to the sense of belonging around institutional values. The Division manages CEB’s external communication tools, prepares and disseminates editorial content adapted to various target audiences and communication channels (website, social media, intranet), supports events and initiatives aimed at raising the CEB’s visibility.

The Communication Division (EO-COM) is looking for an experienced, dynamic, multi-tasking Events Coordinator to organise CEB internal and external events and meetings with high-level participants (professional seminars, CEB’s Annual Meetings…), to devise the related communication strategies, as well as to contribute to the provision of communication services and products for internal and external use. The successful candidate will report to the Head of Communication and work in close collaboration with relevant colleagues across the Bank and with external counterparts.

Main Responsibilities:
Identify opportunities to communicate on CEB operations, including securing participation of the CEB leadership and management in external events and conferences, and analyse communication and logistical requirements for each event.
Identify and negotiate with providers (venues, catering, accommodation, transport, technical support…)  and secure the best value-for-money option possible for each event.
Develop and maintain a database of potential audiences for different types of events to ensure appropriate participation in events.
Manage preparation, communication related to the event (invitations and follow-up), quality control of all aspects of events, budgets and logistical coordination (meeting rooms, catering, technical support, conference calls, remote meetings, etc.). Act quickly to solve problems.
Evaluate the success of events and report to management on results and propose improvements.
Manage procurement of associated communication materials for staff participating in events organised by other parties, to ensure a coherent image of the Bank externally, as well as other administrative tasks as needed..


Academic background:
An advanced university degree in Hospitality Management, Public Relations or related field.

Professional background:
Proven successful experience in communication, events management or public relations, ideally acquired in an International Organisation, an International Financial Institution, a European Institution or an investment bank.
Good problem-solving skills to find appropriate solutions to unexpected changes.
Excellent organisational and coordination skills and ability to work in a fast-paced environment under tight deadlines.
Good sense of diplomacy, protocol and relationship-building skills.
Excellent writing skills to draft emails, memos, correspondence, presentations, publications and web content.
Proven experience to manage event budgets, invoicing and contract negotiation related to event planning.
Ability to communicate adequate information and capacity to persuade others.
Proficiency in the use of standard office software (MS Office suite, Zoom, etc.)
In addition, ability to produce digital products, edit video and photos, including social media cards will be considered a strong plus.

Language skills:
Excellent command of one of the two CEB official languages (English and French), both oral and written, and good knowledge of the other.
Knowledge of one or more other Member country language(s) is an asset.

Core competencies:
Adaptability
Client Orientation
Communication
Innovation
Result Orientation
Team Work

Nationality:
Citizen of one of the Bank’s member countries: Albania, Andorra, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Holy See, Iceland, Ireland, Italy, Kosovo, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Republic of Moldova, Montenegro, Netherlands, North Macedonia, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Türkiye.

Location : 55, avenue Kleber, 75116 Paris