Consortium Coordinator

Job Summary

FHI 360’s Nigeria Country Office is seeking a qualified and dedicated Consortium Coordinator in Nigeria. The Consortium Coordinator will oversee the Consortium Coordination Unit (CCU), recruit and manage CCU staff, facilitate inter-member engagement and information sharing and act as a liaison between the Consortium Steering Committee (CSC) and the Members and serve as the head of CCU for FHI 360’s integrated humanitarian response

Under the supervision of the Response Coordinator, the incumbent will fill a meaningful role on the consortium team in country leading consortium partners in all aspects of program activities from the field office, program support functions, and business development for programmatic and geographic expansion of the humanitarian portfolio.

Based in Maiduguri, Borno State, Nigeria, this duty station has been designated as high risk or extreme risk and poses a heightened risk or direct threat to personal safety. Applicants should research this location and the associated risks before submitting an application.

Accountabilities:

In close cooperation with consortium partners, the Consortium Coordinator ensures that the consortium project is implemented according to the approved proposal and in accordance with the rules and regulations of the donor. The Consortium Coordinator facilitates close and effective coordination and collaboration between consortium partners, ensures high quality documentation of the project activities and ensures that project results are achieved.

• Coordinate with Consortium members to ensure high quality implementation of activities, compliance with donor and consortium rules, and accountability to beneficiaries.
• Recruiting, hiring, and managing CCU staff, consultants, and sub-contractors as needed to carry out activities.
• Ensure effective coordination and communication among consortium members, CSC and CCU, and among programmatic and finance/support teams, across partners, donors and other stakeholders to promote the achievement of consortium objectives.
• In coordination with WAMERO, responsible for all aspects of grant management, including but not limited to submitting high-quality financial and programmatic reporting, grant filing partnership agreements, and sharing grant information (reports, proposals, agreements) with consortium members.
• Accountable for compliance in relation to grant management and project cycle management processes.
• Together with the M&E Coordinator, ensure the monitoring and evaluation of consortium’s activities as needed for reporting, learning and possibly advocacy purposes.
• Coordinate the Steering Committee and CCU meetings and implement the agreed course of actions.
• Ensure compliance and adherence to FHI 360 policies, guidance, and procedures.
• Any other worked assigned by the Supervisor

Program management and quality assurance

• Lead on harmonized program implementation and coordination across partners against the strategic vision of the consortium and in line with planned timescales
• Design and utilize systems for tracking and reporting against the agreed program plan, and effectively problem solve deviations from the plan
• Responsible for setting up knowledge management and communication systems and tools to maintain up to date project documentation and effective ways of working within the consortium
• Organize periodic meetings with consortium partners and other program staff to discuss and track program progress against plan, record and follow up on action points

Budget management, reporting and donor compliance.

• In coordination with Response Coordinator and WAMERO, manage contractual arrangements with implementing partners and contractors
• Coordinate with partners to lead on donor reporting including consolidation of reporting, and submission of high-quality reports to the donor
• Work with Response Coordinator, Nigeria Finance and WAMERO Finance to consolidate and review finance reports

Coordination and network management

• Build strong relationships with all the stakeholders involved in the program and foster collaborative practices that benefit from on the expertise and capacities of all partners
• Maintain open communication with both line and technical managers of all consortium partners through joint meetings to discuss progress and any deviation from the plan, possible bottlenecks or risks that need to be resolved, and to devise specific strategies arising from changing operating conditions
• Provide external representation on behalf of the consortium as needed
• Work with M&E and Communications teams to provide briefs, reports, updates and communication materials on the program when required.

Experience/Knowledge/Skills

• Knowledge and application of Core Humanitarian Standards (CHS) and Sphere standards and Red Cross/NGO Code of Conduct.
• Significant experience in consortia program management in the humanitarian context.
• Experience in BHA award management including narrative and financial reporting on complex projects.
• Excellent project management and facilitation skills – proven ability to lead on project planning, prioritize workloads and take ownership of own time and deliverables.
• Proven ability to develop and maintain strong internal and external relationships with diverse stakeholders.
• Experience in influencing change at an operational and strategic level, including external representation, with a variety of stakeholders, including donors, humanitarian actors, sector networks etc.
• Experience of preparing reports, briefing papers, and discussion documents with proven ability to communicate clearly to a diverse audience.
• Experience in organizational representation, coordination, and liaison.
• Experience of working in humanitarian responses and an understanding of the systematic and practical challenges impacting humanitarian responses.
• Strong analytical skills and creative problem-solving skills to tackle complex problems.
• Highly computer literate and confident with Word, PowerPoint, and Excel.
• Strong team skills, with the ability to develop and maintain effective working relationships and collaborate both within and outside the team and work within a network of working groups and teams.
• Self-motivated, flexible, and adaptable to changing priorities.
• Excellent networking skills and able to build rapport and trust quickly.
• Excellent communication and negotiation skills

Education:

• Bachelor's Degree or its International Equivalent - Economics, Education, Environment, Health, Human Development, Information Science, International Development, Social Sciences or Related Field.
• Master or other advanced degree preferred.
• Certification and/or Degree in project management, logistics and/or supply-chain management preferred.

Experience:

• Typically requires 5 - 8 years leading complex on-site emergency response projects and/or programs; including 3 - 4 years of project management and/or emergency response experience
• Experience establishing startup operations/projects in new countries preferred.
• Proficiency with database management software and on-line search tools required.
• Has sensitivity to cultural diversity and understanding of the political, contextual, and ethical issues in assigned areas.
• Articulate and professional and able to communicate in a clear, positive fashion with clients and staff.
• Prior work experience in a non-governmental organization (NGO), government agency, or private company of progressive program management experience in humanitarian assistance or related industry experience in a relevant technical area.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift 5-50 lbs.

Technology to be Used:

• Personal Computer, Microsoft Office 365 (i.e. Word, Excel, PowerPoint, e-mail), office telephone, cell phone and printer/copier.

Travel Requirements:

• Greater than 35%

https://fhi.wd1.myworkdayjobs.com/FHI_360_External_Career_Portal/job/Maiduguri-Nigeria/Consortium-Coordinator_Requisition-2023200360