Knowledge Management Specialist_ IPSA 10- (Part time 50%- Home based)

Remote | Home Based - May require travel

Organization: UNDP - United Nations Development Programme
Location: Remote | Home Based - May require travel
Grade: Mid level - IPSA-10, International Personnel Services Agreement
Occupational Groups:
- Education, Learning and Training
Closing Date: Closed

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the responsibility for developing relevant policy and guidance to support the results of UNDP's Strategic Plan. The Crisis Bureau (CB) guides UNDP's corporate crisis-related strategies and vision for crisis prevention, response and recovery.

A cross-bureau team (BPPS/Inclusive Growth and CB/Crisis and Fragility, Policy and Engagement) oversees UNDP’s Development Futures Series (DFS). The DFS was launched in 2020 as a medium to publicise cutting-edge work and thought-leadership of the organization. It features policy briefs and working papers, penned by UNDP staff around the world, that present analysis and practical insights for the future of sustainable development. Here policymakers, practitioners, specialized journalists and academia can find new information, analysis, and policy recommendations on the top development issues of today and tomorrow. 

The Knowledge Management Specialist will support the DFS team in spearheading the strategic direction of this medium and coordinating the day-to-day interactions.

Duties and Responsibilities

The Knowledge Management Specialist will coordinate the work associated with the Development Futures Series, thereby strengthening the pipeline of publications and positioning the series as one of UNDP’s central platforms for policy debate on sustainable, just and green transitions, spotlighting the organisation’s thought-leadership. She/He will do so as part of the DFS team and in collaboration with relevant colleagues in country, regional and global offices. Tasks include in particular:

A) Planning and design

strategic planning and continuous optimisation of the DFS;
developing calls for papers that are pertinent to global debates and aligned with UNDP priorities, in collaboration with thematic focal points;
creating and maintaining guidance materials and content on UNDP’ internal and external-facing online platforms;

B) Overseeing publication cycle

managing the drafting process, including review and approval of proposals; working with (prospective) authors to hone research and papers; fact checking;
identifying and liaising with peer reviewers, ensuring adherence to quality assurance procedures; and facilitating clearance processes;
overseeing editing and design processes, supported by external service providers, to ensure quality publications;

C) Dissemination

developing internal and external communication and engagement plans;
working with communications and knowledge management colleagues (in GPN, BERA, ExO) to position the series and to maximise dissemination of individual papers internally and externally (including through social media);
organizing webinars, author interviews, dialogues and other collaborations with the Communities of Practice around individual or certain thematic collections of DFS papers;

D) Monitoring and management

maintaining pipeline overview;
acting as client-service focal point, ensuring timely responses
tracking uptake; identifying and reporting on key performance indicators;
contributing to resource mobilization and partnership building efforts;
coordinating DFS team meetings.

Institutional Arrangement

The Knowledge Management Specialist will report to the Team Lead for Knowledge, Data and Analytics of BPPS/Inclusive Growth, and collaborate with the DFS team members as well as other colleagues across UNDP’s Global Policy Network, as relevant.

Competencies

Core

Achieve Results:

LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:

LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously:

LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility:

LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination:

LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:

LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion:

LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical competencies

*Thematic Area*	*Name*	*Definition*
2030 Agenda Engagement and Effectiveness	Strategic Policy Engagement	Horizon-scanning and future of development
Business Development	Knowledge Generation	Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Business Development	Knowledge Facilitation	Ability to animate individuals and communities of contributors to participate and share, particularly externally
Business Management	Results-based Management	Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Business Management	Customer Satisfaction/Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.

Required Skills and Experience

Min. Academic Education	Master’s degree in development studies, social policy, public policy, politics, economics, or a related field is required
Min. years of relevant Work experience	A minimum of 5 years of professional relevant work experience, including in policy research and knowledge management in relation to sustainable development in different contexts
Required skills and competencies	Knowledge of global development trends and demonstrated experience in horizon-scanning; Deep familiarity with the Sustainable Development Goals, integrated or SDG programming, and ability to work across a broad range of thematic areas; Demonstrated ability to efficiently handle and share information and knowledge, with a track record in publication cycle management; Excellent interpersonal and cross-cultural communication skills; Strong writing and organisational skills with a keen eye for detail; Team player and ability to work within tight deadlines and under pressure.
Desired additional skills and competencies	Experience of working with UNDP knowledge management and communications structures, including related quality assurance processes is an asset Policy research, analysis and report writing skills highly desired.
Required Language(s)	Fluency in written and spoken English is required; Working knowledge of another UN language would be an asset

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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