Procurement Officer

Remote | Home Based - May require travel

Organization: UNOPS - United Nations Office for Project Services
Location: Remote | Home Based - May require travel
Grade: Consultancy - Consultant - Contractors Agreement
Occupational Groups:
- Procurement
Closing Date: Closed

Job categories Procurement

Vacancy code VA/2023/B5010/25733

Department/office ECR, AUMCO, Austria

Duty station Home based

Contract type Others

Contract level Other

Duration Retainer

Application period 24-Mar-2023 to 07-Apr-2023

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Under the guidance and direct supervision of the Support Services Manager, and in coordination with the relevant Country Manager(s) or Project Manager(s), the Procurement Officer is responsible for the effective delivery of procurement services reflecting best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and obtaining the best value for money. S/he analyzes and interprets the respective rules and regulations and provides solutions to a wide range of issues related to procurement. Procurement Officer will provide services covering some or all functions in the procurement cycle (planning, sourcing, solicitation, evaluation, contracting and logistics).

This is a retainer role, and the incumbent will be asked to provide services covering some or all functions and areas related to procurement as indicated above, as assigned and depending on the case and needs.

1. Implements key aspects of operational procurement strategies focusing on achievement of the following results:

Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2. Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:

Timely and duly prepared elements of procurement plans and monitoring of their implementation
Guidelines followed on embedding sustainability along the procurement process.
Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
Preparation of submissions to the Contract and Property Committees (CPCs).
Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.
Advice, remedial actions, or solutions to Project Managers on procurement issues.
Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures.

3. Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

Development and management of the rosters of suppliers.
Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.

4. Knowledge Building and Knowledge Sharing

Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.
Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education/Experience/Language requirements

Education:

Advanced Degree or equivalent preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.
A first-level university degree in combination with additional two (2) years’ experience in Procurement Management, Business Administration, Public Administration, or related field may be accepted in lieu of the Advanced university degree.
For those who do not have a degree in Procurement of Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.

Experience:

Two (2) year’s graduate-level experience in Procurement or Supply Chain Management.
Experience in working in Procurement or Supply Chain Management in the Central Asian region is a distinct advantage.
Experience in working in UN and/or international organizations is desirable.
Knowledge of UN/UNDP/UNOPS Procurement Rules and Regulations is a distinct advantage.
Experience in the usage of computers and office software packages (GSuite or MS Office) is required

Language Requirements: