Senior Supply Chain Officer Odesa
odesa | City
- Organization: IRC - International Rescue Committee
- Location: odesa | City
- Grade: Junior level - Junior
-
Occupational Groups:
- Logistics
- Supply Chain
- Closing Date: Closed
Job Title: Senior Supply Chain Officer
Unit: Operation
Salary Range
and Band: 8A
Duty Station: Odesa, Ukraine
OBJECTIVES:
The primary responsibility of the Senior Supply Chain Officer
is to support program operations in the area of duty in all aspects of supply
chain activities including but not limited to procurement, warehousing, fleet
operation, transportation of people and goods in line with organization and
donors’ procedures and regulations in the area of operation. The senior Supply
Chain officer will also provide technical support to the supply chain officer
in Mykolaiv.
RESPONSIBILITIES:
Procurement:
Liaise with program team to ensure that their needs in procurement, transport are well planned.
Liaise with local vendors and assist with local market assessment
In collaboration with the country procurement team, support in raising procurement Requests and perform procurement local procurement according to the standard operating procedures, ensure transparency, and fair competition throughout the procurement process.
Coordinate with vendors and partner warehouse and transport teams for deliveries/pick-ups and ensure proper documentation upon instructions.
Ensure that all procurements documentations/records are correctly filed and tracked/reported.
Support the Procurement in the day to day-to-day operations, Support facility management as required
Ensuring management of facilities utilities, internet, electricity, water supply in office, guest house or other temporary accommodations.
Shipments, warehousing and assets management:
Support liaison with customs clearance agent, transportation service provider and IRC warehouse team about outgoing shipments.
Collects and submits needed information and documents from different departments to guarantee smooth transportation process and coordination between transporter and IRC office.
In coordination with Management team, planning of timetables of deliveries / dispatches.
Support coordination of booking warehouse space with partner organizations including but not limited to Logistics Cluster and Atlas Logistics
Support the Assets manager to ensure all assets in his area of responsibility are accounted for.
Fleet & Transport:
Support the Fleet Manager to organize the fleet team ensuring the adequate number of vehicles are in place to support all office activities.
Work with security and IRC Ukraine focal person for any staff movement within Ukraine.
Work with program team to forecast the transport needs.
Supervise and coordinate the Drivers in the area of operations office.
Conduct regular transport needs assessment and market survey, managing vehicle safety.
JOB REQUIREMENTS:
Education: junior specialist / bachelor.
Work Experience: Minimum of 2 years professional logistics experience preferably with an INGO or private sector
Demonstrated Skills and Competencies: strong analytical skills, experience with Microsoft Office and Excel specifically. Ability to work under pressure, multitasking, handy person, excellent team player and ability to work in a multinational environment.
Certificates or Licenses: professional certification related to Logistics is preferable but not required, driving license.
Languages Requirements: Fluency in Ukrainian and
English.
KEY WORKING RELATIONSHIPS:
The Senior
Supply Chain Officer reports to the Field Coordinator/Manager, with technical
reporting line to Senior Supply Chain Coordinator.
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