Project Control Officer

E (most hardship)

Non FamilyNon FamilyDanger Pay

PR3

Professional

Reason

Regular > Regular Assignment

No

2023-03-24

April 20, 2023

Project Control Officer

Organizational Setting and Work Relationships
The Project Control Officer is part of the multi-functional team. In coordination with DFAM¿s Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation.
Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures, and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR¿s financial rules, policies and regulations and operational context.
The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern.
The Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR¿s financial rules, policies and regulations, and other relevant documents.
In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative, Head of Office or Senior Project Control Officer, as applicable.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Participate in the annual assessment and planning cycle.
- Participate in the development and implementation of partnership management objectives aligned with UNHCR¿s strategy and priorities.
- Participate in the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions.
- Support Programme and other relevant functions in the selection of implementation modalities.
- Support a coherent approach in the application of the Enhanced Framework for Implementing with Partners and compliance with its policies, principles, and procedures to ensure effective partnerships, as well as sound stewardship and accountability for the funds entrusted to partners.
- Pursue high-quality partnerships and integrity culture in UNHCR, among partners and UNHCR¿s contractors to mitigate misuse and wastage of resources, fraud and corruption, sexual abuse and exploitation, and other forms of misconduct; including recommendations to put in place safeguarding mechanisms and measures for detection, prevention, reporting, and addressing fraud, and other forms of partnership/ contractors misconduct.
- Ensure UNHCR management (country/bureau/global) and offices have access to high-quality and timely analytical insights and advice for enabling evidence-based operational decisions and accountability on project control, partnership and direct implementation management.
- Provide first-line support for project control, external and internal audit, evaluation, and other reviews pertaining to partnership and direct implementation management, and assist in gap analysis, establishing, measuring, and taking appropriate actions for addressing queries, recurrent weaknesses, and other findings.
- Ensure coherent practices of analysis and critical reviews of risk exposure and establishment of linkages of risk management with monitoring, financial management, project control, audit, and other processes related to partnership management and direct implementation to enhance effective delivery and optimum use of funds through partnerships or through direct implementation.
- Foster constructive dialogue and consultations with partners, UNHCR¿s contractors and other stakeholders to strengthen partnerships, interagency collaborations, and harmonisations.
- Contribute to strengthening the capacity of UNHCR and partners on partnership and direct implementation management.
- Seek innovative approaches in enhancing partnership and direct implementation management, gathering experiences, and sharing best practices and lessons learned among operations and partners.
- Contribute with inputs on reviews and enhancements of policies, procedures, and practices governing the framework for Implementing with Partners and the management of direct implementation.
- Perform other duties related to financial management as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education

Accounting                            Business Administration;                   Economics;           Finance

Public Administration                          Management                        or other relevant field.

(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Experience in financial management, accounting, project management, internal control assessment, internal audit and/or external audit, risk management and demonstrated experience in field operations. Demonstrated experience in effective partnership management and multi-stakeholder coordination in humanitarian, emergency or development contexts. Good knowledge and understanding of UNHCR/UN rules, policies, and regulations regarding partnership and financial management, oversight and compliance. Proven analytical skills, and abilities for identification of gaps and finding solutions. Good level of computer literacy in particular, experience in computerized systems and software. Experience in communicating, building capacities, coordinating consultative processes and building consensus. Ability to contribute in policy and process reviews.

Desirable
Innovation and technology skills in financial, risks and fraud management. Professional qualification in accounting (CPA, CMA or CA, CFE, ERM, or equivalent). Training in UNHCR's protection and management learning programmes. Capacity building skills.

Functional Skills
*MG-Resource Management
BU-UN/UNHCR Budgetary cycle
BU-Budgeting
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Applicants for the position should possess the following technical attributes:
- Experience in overseeing of projects including the formulation of a monitoring plan, quality assurance and verification plan.
- Knowledge in tracking and identification of potential project risks.
- Familiarity with Finance/Supply, HR/Payroll and Treasury Management MSRP modules as well as FOCUS planning & budgeting tool.
- Experience in participation in multi-functional teams for country operations planning.
- Good communication skills, flexibility and ability to work effectively under pressure.
- Good networking skills and ability to strengthen and develop collaborative relationship with the Implementing Partners and government counterparts needed for effective reporting on implementation of UNHCR's Partnership Agreements.
- Demonstrated drafting skills in English.

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Arabic

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

Entering the seventh year of conflict, the humanitarian crisis in Yemen is considered one of the worst in the world with 80% of the population in need of assistance. UNHCRs interventions focus on almost 4.3 million IDPs, of whom more than 1.5 million live in sub-standard IDP sites only partially reached by humanitarian assistance, and an estimated 102,000 refugees and asylum-seekers in extremely vulnerable conditions. Humanitarian access is severely constrained by remoteness, ongoing fighting with rapidly shifting frontlines, and administrative hurdles. UNHCR has a strong operational footprint with static facilities and mobile interventions offering a variety of protection services targeted to women and children, individuals in situation of psychological distress, families in need for legal assistance, particularly on civil issues such as civil status documentation. UNHCR also provides emergency and other types of shelter solutions; NFIs to newly displaced; and runs IDPs sites management (CCCM). In Yemen UNHCR has one of the largest cash programme of UNHCR globally. UNHCR leads the protection, shelter and CCCM clusters, and applies a Tri-Cluster approach also to its interventions and partnership. UNHCR operations are managed by the CO in Sanaa, providing strategic directions to the countrywide operation. At field level, UNHCR as three FO in Hodeidah, Saada and Ibb, and one FU in Sanaa to cover areas under the control of the de facto authorities. In the areas under the control of the Government of Yemen, UNHCR operations are implemented through SO in Aden, a newly established FO in Marib and a FU in Al Kharaz. Applicants for the position should possess the following technical attributes: - Experience in overseeing of projects including the formulation of a monitoring plan, quality assurance and verification plan. - Knowledge in tracking and identification of potential project risks. - Familiarity with Finance/Supply, HR/Payroll and Treasury Management MSRP modules as well as FOCUS planning & budgeting tool. - Experience in participation in multi-functional teams for country operations planning. - Good communication skills, flexibility and ability to work effectively under pressure. - Good networking skills and ability to strengthen and develop collaborative relationship with the Implementing Partners and government counterparts needed for effective reporting on implementation of UNHCR's Partnership Agreements. - Demonstrated drafting skills in English.

Living and Working Conditions:

Moderate climate, dry most of the year with temperatures going from 20 to 30 degrees. Sana'a is located at a highland 2,300 m above sea level. With difficulties in accessing quality healthcare, persons with pre-existing medical conditions must consider the implications of working in Yemen, and should take all possible steps to ensure that they are medically prepared, including carrying sufficient supplies of any necessary prescription or other medication. Movement and travel of international staff is limited to and from the UN Compound, offices and implementation locations only. Very limited possibility for leisure and recreational facilities. Stressful work context, therefore capacity for self-care is very important and personal security awareness is critical. In order to support and protect the health and well-being of its workforce, time-off are granted to the international staff. Rest and Recuperation (R&R) in Yemen consists of a 4-week cycle. Yemen is under Security Level V. The UN in general faces, as a result of those conflicts, three general types of risks: collateral damage due to the armed conflict, terrorism, especially in the south, but also sleeping cells in the north, crime due to the economic/financial collapse of Yemen and the dramatic rise in the needs of Yemenis to feed and to provide medical care for their families, and hazard due to long road travels in armored vehicles on narrow roads with no maintenance. The working and living space are well protected and are MOSS compliant. All physical security mitigation measures are in place, which include guards, secured walls, protected windows. The security situation dictates that all international UN personnel in Yemen must reside within UN or other UNDSS approved compounds. Due to the unstable security situation, when travelling by road, UN International staff members must only move in armored vehicles. This includes pick-ups and drop-offs at offices and airports. International staff must not travel in soft skin vehicles or in public transport of any sort. All staff members must complete the mandatory SSAFE and online BSAFE training. Due to the COVID pandemic UNHCR, Yemen was advised to reduce its footprint in March 2020, with a continued in-country operational presence. Due to the nature of the pandemic, movement restrictions may be imposed at any time, and staff may need to telework or stay in-country for extended periods of time.

Additional Qualifications

Skills

BA: Accounting, BA: Business Administration, BA: Economics, BA: Finance, BA: Management, BA: Public Administration

Certifications

Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: Refugees, Working with Persons of Concern: Returned IDPs, Working with Persons of Concern: Returned Refugees, Working with Persons of Concern: Stateless

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

March 2023 Compendium - Part B

Additional Information

This position requires Functional Clearance