Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Job Purpose and Organizational Context
Under the guidance and supervision of the Resource Management Specialist, the Finance Analyst is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the Country Office (CO) Finance Unit. He/she analyses and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
The Finance Analyst Coordinate and leads the staff of the Finance Unit. The Finance Analyst works in close collaboration with the operations, programme, and project teams in the CO and with UNDP HQs staff and Government officials ensuring successful CO performance in Finance.
- Implementation of operational and financial management strategies
- Projects’ budget management and organization of the cost-recovery system
- Control of CO accounts
- Control of CO cash management
- Facilitation of knowledge building and knowledge sharing
Duties and Responsibilities
- Ensures implementation of operational and financial management strategies, and adapts processes and procedures, focusing on the achievement of the following results
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| Duties: |
- Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
- CO Finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit.
- Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.
- Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
- Elaboration and implementation of cost saving and reduction strategies.
- Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
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- Ensures proper control of CO accounts focusing on achievement of the following results
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| Duties |
- Elaboration of the internal expenditures’ control system which ensures that Invoices processed are matched and completed, transactions are correctly recorded and posted in Quantum; payrolls are duly prepared; travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures.
- Manager level 1 in Quantum and UNALL.
- Control of accounts closure
- Timely corrective actions on unposted Invoices, including the invoices with budget check errors, match exceptions, unapproved Invoices. Timely response to HQ requests to resolve financial data issues.
- Timely corrective actions on corporate financial dashboards exceptions.
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- Ensures proper CO cash management focusing on achievement of the following results
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| Duties |
- Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
- Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained.
- Daily review of zero-balance account bank statements in Quantum to monitor imprest level; identification and record of contributions.
- Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
- Member of bank signatory panel.
- Approval and submission of monthly UN exchange rate reports to Treasury
- Timely and accurate monitoring of bank reconciliation, including documented review of exceptions.
- Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
- Performing Paycycle manager role in Quantum
- Timely preparation of monthly cashflow forecast for use by Resource Management Specialist. Liaison with UN Agencies and program units to obtain estimate of their cash requirements.
- Role as cashier for cash disbursements made on site.
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- Ensures facilitation of knowledge building and knowledge sharing in the CO and guidance to all stakeholders on financial matters focusing on achievement of the following results
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| Duties |
- Organization/conduct of training for the operations/programme/projects staff on financial management and Quantum processes
- Synthesis of lessons learnt and best practices in Finance and in Quantum.
- Sound contributions to knowledge networks and communities of practice
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Competencies
| Expected Demonstration of Competencies |
| Core |
| Achieve Results: |
LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work |
| Think Innovatively: |
LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking |
| Learn Continuously |
LEVEL 2: Go outside comfort zone, learn from others and support their learning |
| Adapt with Agility |
LEVEL 2: Adapt processes/approaches to new situations, involve others in change process |
| Act with Determination |
LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously |
| Engage and Partner |
LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships |
| Enable Diversity and Inclusion |
LEVEL 2: Facilitate conversations to bridge differences, considers in decision making |
| People Management UNDP People Management Competencies can be found in the dedicated site. Cross-Functional & Technical competencies
| Thematic Area |
Name |
Definition |
| Business Direction & Strategy |
Strategic Thinking |
Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP |
| Business Direction & Strategy |
Effective Decision Making |
Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources |
| Finance |
Financial reporting and analysis |
Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance |
| Finance |
Accounting (General) |
Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations |
| Finance |
Banking and cash management |
Ability to collect, handle, and manage cash, which involves assessing market liquidity, cash flow, and investments |
| Finance |
Finance business partnering |
Able to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory, etc. Influences and appropriately challenges non-finance colleagues for whom the service is being provided. Understands the operations, opportunities and challenges of the organization. Holds a commercial outlook, demonstrating accountability towards organizational goals. |
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Required Skills and Experience
| Requirements |
| Education |
- Advanced (Masters) University Degree in Finance/Accounting, Business, or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy.
- Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
- UNDP Advanced Accountancy & Finance Test required.
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| Experience, Knowledge, and Skills |
- Two (2) years of relevant experience in providing financial management and accounting advisory services, managing staff and operational systems is required.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages is required.
- Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft.
- Experience of IPSAS and/or IFRS is required for external candidates.
- Fluency in French is required; English command is an asset.
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Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Female candidacies are strongly encouraged.
Important applicant information
All posts in the NO categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence. We strongly encourage female candidacies.
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