Grants Officer (WoS)

Background/IRC Summary: 

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria - more than half of the country's population - are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon, and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary:

The IRC Syria Grants Department ensures donor-funded awards are implemented on-time, on-track, and on-budget. The Grants Officer will report to the Senior Grants Manager and will provide administrative and other support including coordinating data collection, consolidating, and tracking key information, reviewing, and managing internal and external reporting requests, scheduling meetings, and supporting other Grants Department tasks as needed. The position will be based in Amman and will also coordinate closely with colleagues in northwest and northeast Syria, Turkey, and, as needed, with staff located in the IRC’s headquarters offices. This position will collaborate closely with programs, operations, and the partnership departments of the IRC.

Responsibilities:

1. Assist in the management of a diverse and complex multi-sectoral grant portfolio through timely and accurate report and information development for both internal and external audiences.
2. Work across departments to develop and manage a calendar for project cycle meetings (PCM) across program sectors, all operations departments, senior management team members, and implementing partners.
3. Maintain up-to-date grants trackers and calendars including internal and donor reporting deadlines, budget vs. actual (BvA) meetings, and Project Cycle Meetings (PCM).
4. Circulate the meeting invites and coordinate the monthly, bi-monthly, and/or quarterly PCMs (Project Cycle Meeting) for the portfolio, including consolidating and storing planning files as well as circulating key action points and following up to ensure items are completed.
5. Ensure comprehensive information management by managing and organizing grant files, supporting donor audits, and updating internal IRC documentation.
6. Support the grants team in the development and coordination of high-quality proposals for submission to donors, including the preparation for Go-No-Go (GNG) meetings, the development and review of technical and budget documents and annexes.
7. Conduct quarterly data and information audits to identify gaps and ensure information is appropriately stored.
8. Perform other duties as needed or requested by the supervisor.