HR Senior Assistant

Bangkok

Organization: UNOPS - United Nations Office for Project Services
Location: Bangkok
Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
Occupational Groups:
- Human Resources
- Administrative support
Closing Date: 2023-05-17

Job categories Administration, Human Resources

Vacancy code VA/2023/B0049/25872

Department/office OP, SSC, BSSC, Bangkok Shr Serv Centre

Duty station Bangkok, Thailand

Contract type Local ICA Support

Contract level LICA-5

Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Application period 17-Apr-2023 to 17-May-2023

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

1. Supports administration of UN staff contracts, benefits and entitlements

2. Assists with advice to staff members on their personal benefits, entitlements and contractual events

3. Supports implementation of HR strategies and procedures

4. Knowledge building and knowledge sharing

1. Supports efficient administration of contracts, benefits and entitlements for UNOPS and Partner staff, focusing on achievement of the following results:

Monitoring and tracking of transactions to ensure timely, consistent and equitable provision of services with a client focus;

Drafting of appointment and other event-driven administration letters that outline terms and conditions of the contractual event. Briefing to personnel on the conditions of service related to contracts;

Collection, verification and follow-up on required documentation related to benefits, entitlements and contracts;

Proactive coordination of the flow of work;

Provision of proactive customer service to internal and external clients.

2. Assists with advice to staff members on their personal benefits, entitlements and contractual events:

Assist with providing professional advice on personal benefits and entitlements to staff members, notably on the eligibility criteria, intervals, amounts and payment processes.

Assist staff members by providing advice on the packages associated with their contractual events: processes, eligibility criteria, salaries, allowances, benefits and entitlement payments

3. Supports implementation of HR strategies and procedures, focusing on achievement of the following results:

Full compliance of HR processes and records with UN and UNOPS rules, regulations, policies and strategies;

Reference to internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management;

Support to the Human Resource Associate, Senior HR Associate, Supervisor, and Manager on management, implementation, monitoring of various HR initiatives.

4. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

Participation in the trainings within the unit;

Contributions to knowledge sharing within the unit.

Education/Experience/Language requirements

Education:

High school diploma is required.
Secondary Education with specialized certification in HR is an asset.
A BA or MA degree may substitute required years of work experience.

Experience:

5 years progressive experience in supporting a human resource management area is required.
Proficiency in computers and office software packages (MS Office, Google) and experience in handling of web-based management systems is required.
Knowledge of UN policies, procedures and practices is desirable.
Experience in use of HR information systems, including OneUNOPS is desirable.

Language Requirements:

Fluency in written and oral English is required.
Fluency in French and/or Spanish is highly desirable.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Apply