Procurement Associate

UNDP has an important role in supporting health outcomes by supporting countries to address the social, cultural and economic determinants of HIV and health, in partnership with other UN entities and international organizations. As a trusted, long-term partner with extensive operational experience, UNDP supports countries in effective implementation of complex, multilateral and multi-sectoral health programmes while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time.

UNDP Turkmenistan was appointed by the Country Coordinating Mechanism (CCM) as the Principal Recipient (PR) for the Global Fund to fight AIDS, Tuberculosis and Malaria TB grant implementation in 2010. Up to date, UNDP has implemented TB grants with total budget of more than $33.18 million. The implementing partners of the Global Fund grant are Ministry of Health (MoHMI), Ministry of Interior (MoI), World Health Organization (WHO), National Red Crescent Society (NRCS) and the National TB Programme (NTP).

In 2021-2024 Turkmenistan implements Transitional TB grant aiming at full exit from the Global Fund support by the end of 2024. In the transitional grant UNDP’s role is to support MoHMI and NTP with building national policies and capacities for the successful transition to full domestic funding of the TB grant and at the same time to maintain universal access to TB prevention, diagnosis and treatment services of good quality and applying patient-centered interventions during the transition period. Global Fund also funds COVID-19 response activities through C19RM funding.

Besides Global Fund grant, UNDP country office also implements financing agreements (FA) funded by MoHMI aiming at procurement of quality-assured health products (reagents, commodities, medicines, medical equipment) for the needs of national programmes for infectious diseases and non-infectious diseases (NCD). Since 2016, MoHMI provided to UNDP $35.1 million for infectious disease and $32,7 mln for NCD. The project on infectious diseases funded by MoHMI complements the Global Fund’s grant and contributes to implementation of the plan for sustainability and transition of the National TB Programme to full domestic funding by 2024. 

Health procurement comprises substantial part of both GF and MoHMI funded projects. To implement the health procurement activities, UNDP Turkmenistan is looking for Procurement Associate. Under the overall supervision of the CO Health Programme Specialist and the direct guidance and supervision of the Procurement Project Specialist, the Procurement Associate ensures execution of transparent and efficient procurement services and processes in health projects of UNDP Turkmenistan. The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.

The Procurement Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex procurement-related issues and information exchange

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
•    CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

2.  Organizes procurement processes for health projects focusing on achievement of the following results:

• Preparation of procurement plans for the office and projects and their implementation monitoring.
• Organization of procurement processes including preparation of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations. 

3. Ensures proper control of Projects’ Assets focusing on achievement of the following result:

• Preparation of inventory reports.
• Implementation of Inventory and physical verification control in the health projects.

4. Ensures organization of logistical services focusing on achievement of the following results:

• Organization of travel including purchase of tickets, DSA calculation, arrangement of shipments; vehicle maintenance; conference facilities arrangements.

5. Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

• Participation in trainings for the projects staff on Procurement.
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.