Project Procurement Associate

Details

Mission and objectives

UNDP is the United Nations largest agency with a mandate to eradicate poverty, through sustainable and inclusive human development. UNDP has been in Nigeria since the country became independent in 1960 providing capacity building and policy development support to the Federal Government of Nigeria in areas of Governance & Peace Building, Inclusive growth, and Sustainable Development. UNDP continues to support the government in the implementation of development interventions aimed at meeting medium to long term goals enshrined in National and Subnational development plans as well as the Sustainable Development Goals. The goal of UNDP is to improve the lives of the people of Nigeria, especially the poorest and most vulnerable, and to ensure a future that offers equality, dignity, and opportunity for all. UNDP works in partnership with the federal Government of Nigeria, development partners, UN agencies, civil society and local communities to help identify local solutions to meet global and national development challenges through a range of interventions that combine UNDP’s expertise and comparative advantage in the areas of Governance & Peace Building, Inclusive growth and Sustainable Development.

Context

The Federal Government of Nigeria jointly with UNDP and with support from the European Union launched a nationwide youth empowerment Programme aimed at connecting fresh graduates to employment opportunities through a 12-month paid placement in public and private enterprises. Following the launch of the onboarding process in October 2022, over 2,000 fellows have commenced their placements across the country. As the number of Fellows commencing their placements across the country continues to grow, there is need to ensure effective coordination at geo-political level, regular engagement with fellows and host Organizations and sustained trouble shooting to anticipate any challenges and respond as they arise, while also monitoring implementation. To ensure coordinated, effective Programme implementation and sustained engagement and contact with Fellows and Host Organisations, UNDP is seeking to recruit two (2) qualified Project Procurement Associates as part of the Fellows Management Unit working closely with Impact Measurement & Fellows Support Team, the UNDP Service Center and under the overall coordination of the Team Lead of the Jubilee Fellows Programme. The Project Procurement Associates will be responsible for the effective delivery of procurement services in order to obtain the best value for money for the Jubilee Fellows Program and the UNDP Nigeria Service Centre. The Project Procurement Associates will manage and undertake the procurement for the NJFP Program, the Service Center and any other Project/Programme as approved by the UNDP Nigeria Resident Representative. They will provide solutions to a wide spectrum of complex issues related to procurement. The NUNV Project Procurement Associates promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

Task description

Within the delegated authority and under the supervision of the Area Coordinator or his/her designated mandated representative(s), the UN Volunteers will: • Ensure efficient management of procurement processes • Elaboration, introduction and implementation of sourcing strategy and e-procurement tools • Facilitation of knowledge building and knowledge sharing. • Ensure efficient management of procurement processes focusing on achievement of the following results: a. Ensure quality in the preparation of all procurement documentation including organization of RFQ, ITB, RFP and IC Notices, receipt and evaluation of quotations, bids and proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation. b. Establishment and implementation of proper monitoring system and control of procurement processes; c. Establishment and implementation of proper monitoring system and control of procurement processes; d. Management of procurement contracts and perform functions of a Buyer in Atlas. e. Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems. f. Proper records keeping in line with Procurement policy. g. Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement. • Ensure elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results: a. Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms. b. Management of the e-procurement system. • Ensure facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results: a. Organization of training for the operations/ projects staff on Procurement. b. Synthesis of lessons learned and best practices in Procurement. c. Sound contributions to knowledge networks and communities of practice.