HR Associate

Details

Mission and objectives

The UNICEF Regional Office for Middle East and North Africa (MENA) through effective support to country offices and strategic engagement with partners, contributes to winning support for the cause of children from decision makers and the wider public particularly on priority issues and accelerators. This includes providing technical assistance, capacity-building, and coordination on gender equality and the empowerment of women and girls. UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

Context

The focus of HR position at this level is on the provision of both standardized and specialized activities pertaining to recruitment and placement, administration of entitlements, staff development and career development, job classification and/or performance management. Specialized activities pertain to the application of HR regulations, rules and procedures in the context of clear guidelines and procedures where the choice of action is limited and where issues requiring clarification and decision are directed to the relevant HR Business Partner. National UN Specialist Volunteers in Jordan are entitled to: • Monthly Volunteer Living Allowance (VLA) at the amount of JOD 1,068.5; • Annual and learning leaves; • Free Medical and life insurance; and • Free access to different learning platforms. For more information on UN Volunteer benefits, entitlements and support, please visit: https://www.unv.org/volunteer-your-country-conditions-service

Task description

Within the delegated authority and under the supervision of HR Manager, or his/her designated mandated representative(s). The UN Volunteer HR Associate will: • Support to business partnering; • Support in processing of entitlements and benefits of local staff; • Support in recruitment and placement; • Support in organization design and job classification; • Support in learning and capacity development; • General office support; • Any other related tasks as may be required or assigned by the supervisor. 1.Support to business partnering: • Supports the business partners in developing initiatives to encourage employee well-being and employee recognition schemes; • Supports the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner; • Supports the business partners in assisting clientele in using HR systems such as talent management, agora and achieve. 2. Support in processing of entitlement and benefits: • Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC; • Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate. 3. Support in recruitment and placement: • Prepares and circulates internal and external advertisements; • Liaises with candidates in the various stages of the recruitment process; • Prepares formal acknowledgment, offer, and regret letters; • Initiates and follows up on reference checks and academic verifications and ensures the completion of other background checks; • Records and maintains recruitment files, ensuring all necessary documentation has been prepared; • Monitors the life-cycle of the recruitment process to update the supervisor as necessary. 4. Support in organization design and job classification: • Prepares documents to be submitted for classification to RO and NYHQ, and ensures completeness of documentation; • Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning; 5. Support in learning & capacity development: • Develops and processes contracts for institutions providing training and courses, ensures compliance with UNICEF rules and regulations; • Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensures availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary; • Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals. 6. General office support: • Drafts and/or processes a variety of correspondence and other communications; • Sets up and maintains HR files/records (electronic and paper); • Schedules appointments and meetings; • Maintains and generates automated databases containing HR-related statistics and generating periodic reports; and performs a variety of administrative duties (e.g. leave recording, etc.).