Monitoring Officer

Details

Mission and objectives

The United Nations Office for the Coordination of Humanitarian Affairs (OCHA) mobilizes and coordinates humanitarian action for all in need, in partnership with national and international actors. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.

Context

The Afghanistan Humanitarian Fund (AHF) Afghanistan is one of OCHA’s country-based pooled funds (CBPFs). It was established in 2014 for swift and strategic humanitarian action in Afghanistan. The AHF is under the authority of the Humanitarian Coordinator (HC), which gives the HC a greater ability to target available funds to the most critical humanitarian needs and enable efficient and rapid response to emergencies. With support from an Advisory Board, the cluster leads, OCHA Afghanistan, the Humanitarian Financing Unit (HFU) and an Administrative Agent, the HC directs the strategic and operational focus of the AHF with three key objectives: To support humanitarian partners (national and international NGOs and UN Agencies) to address the most pressing needs in accordance with humanitarian principles. To improve the relevance and coherence of humanitarian response by strategically funding assessed humanitarian action as identified in the Humanitarian Response Plan (HRP) process. To strengthen coordination and leadership through the function of the HC and the humanitarian cluster system. Only humanitarian projects responding to needs identified in OCHA’s HRP are eligible for funding during a AHF allocation. The HRP outlines the strategic and operational plan for the coordination of assistance by UN agencies and NGO partners in Afghanistan and is developed in consultation with the clusters. In 2021 the AHF provided US$165.6 million to 75 humanitarian organizations implementing 239 projects that assisted 9.7 million people. The AHF made the largest provision of funding by a country-based pooled fund (CBPF) globally in 2021 and notably included the biggest single allocation in CBPF history, with $112 million launched in November's First Standard Allocation. This UNV assignment is part of OCHA/AHF monitoring team supporting the team in follow up with the monthly monitoring plans, coordinate with the Head of Regional Offices for logistical support, coordinate with the AHF partners for the monitoring, conduct Field Monitoring Visits, prepare monitoring reports, upload the monitoring reports to the Grant management System (GMS) and follow up with partner’s recommendations from the monitoring findings, design Remote Call Monitoring (RCM) Questionnaire, review and upload TPM and RCM monitoring reports to the GMS.

Task description

•Providing expertise in monitoring planning and methodology. •Contribute to the development and update of the Afghanistan Humanitarian Fund (AHF) monitoring plan. •Work closely under the supervision of the Humanitarian Financing Unit Monitoring focal point to plan, conduct and report on monitoring findings and observations. •In line with the AHF Monitoring plan, develop a regional monitoring plan per date and share them with Sub National Clusters, and OCHA Regional office/s staff on a monthly basis. •Review Project documents: Proposal, Project Supporting documents, Project Narrative Reports, and other project-related documents e.g., Due Diligence/Internal Capacity Assessment (DD/ICA). •Develop monitoring tools and templates to collect relevant information regarding Afghanistan Humanitarian Fund (AHF) funded project activities in the different provinces. •Frequently Travel to provinces within the assigned region and other regions when required. •Conduct regular field monitoring visits to the assigned projects and ensure timely information sharing to inform the AHF decision making. •Analyze quantitative and/or qualitative data, summarize findings and report accordingly. •Facilitate necessary coordination and communication between Afghanistan Humanitarian Fund (AHF) partners and the Humanitarian Financing Unit. •Develop field visit monitoring reports and submit them to the Humanitarian Financing Unit monitoring focal point for review followed by sharing with respective implementing partners. •Analyze monitoring reports and identify causes of common challenges in project implementation and make recommendations as necessary. •Facilitate monitoring visits of the Humanitarian Financing Unit, and OCHA staff, providing project documents and information including any issues previously identified. •Organize and coordinate findings, lessons learned, and organize debriefing meetings with implementing partners and clusters (when required). •Assists Humanitarian Financing Unit staff in providing data on project progress against planned targets and performance. •Collect information and develop case and success stories on project achievements. •Finalize and submit monitoring reports in a timely manner Other •Facilitate necessary coordination and communication between the partners and Third-Party Monitoring (TPM)/Remote Call Monitoring (RCM) company •Develop monthly monitoring visit schedules and share them with Regional Offices, Clusters, Third-Party Monitoring (TPM) and Remote Call Monitoring (RCM) as appropriate after the Head Monitoring approval. •Conduct Financial Spot Check and review of Narrative Reports •Any other task assigned by the supervisor and Head of the Humanitarian Financing Unit Results/expected outputs: Successfully Contribute to the following key function of the OCHA/AHF team: •Project Monitoring and Reporting