Programme Management Analyst
- Organization: UNDP - United Nations Development Programme
- Location: Tashkent
- Grade: Level not specified - Level not specified
- Project and Programme Management
- Closing Date: 2023-06-01
Background and Organizational Context
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP in Uzbekistan is supporting the Government in its ambitious reform agenda. Within the UN Sustainable Development Cooperation Framework for 2021-2025, UNDP will center efforts on the reduction of inequalities to contribute by 2030 to a more “just, equal and resilient society” with three strategic priorities: effective governance and justice for all; inclusive human capital development leading to health, well-being and resilient prosperity, and sustainable, climate-responsible, and resilient development
Under the guidance of the Deputy Resident Representative (DRR), the Programme Management Analyst leads the Strategic Planning and Integration Unit and acts as advisor to Senior Management on all aspects of CO programme. The Programme Management Analyst leads strategic planning and identifies new programme areas while ensuring consistency with SP/UNSDCF/ CPD priorities and creative responses to emerging challenges and opportunities.
The Programme Management Analyst supports integrated programming, cross-unit cooperation and coordination, working closely with the CO Management, Programme and Operations Teams, Programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society to successfully implement the UNDP programme.
The Programme Analyst supports knowledge management in the CO and improved communication with partners, through the dissemination of lessons learned, promotion of knowledge-building culture in UNDP Uzbekistan. The assignment will specifically focus on enabling the use of a portfolio-based approach as a key tool for delivery of UNDP projects in Uzbekistan.
Key Duties and Accountabilities
Summary of Key Functions:
- Supports strategic direction of UNDP programme as a member of the CO Management team
- Acts as integrator for the cross-cutting initiatives, portfolio-based approach, linking the work of the Accelerator Lab and Programme Team;
- Leads the Strategic Planning and Integration Unit ensuring enhanced quality of programming and oversight;
- Support COs efforts in enhancing strategic partnerships and resource mobilization;
- Facilitates knowledge building and knowledge sharing on RBM and M&E.
- As a member of the CO management team ensures the strategic direction of UNDP programme focusing on achievement of the following results:
- Identification of strategic programme areas of cooperation;
- Operationalization of UNSDCF/ CPD in collaboration with the main partners and other UN Agencies. Identification of possibilities for joint programming;
- Analysis and presentation of UNDP policies and their implementation in the CO;
- Thorough analysis of the political, social and economic situation in the country and collaborative preparation/revision of, CPD, AWP and other documents;
- Leads preparation of Intelligence and Portfolio of Policy Options through application of Portfolio Dynamic Management Protocol and the related Sense Making and Intelligence Protocol
- Constant monitoring and analysis of the country programme environment, timely readjustment of programme. Ensuring that results and lessons learned feed into the analytical and project work (i.e. results used to make decisions).
2. Ensures effective integration of the cross-cutting initiatives, using a portfolio-based approach, linking the work of the Accelerator Lab and Programme Team focusing on achieving the following results:
- Design and formulation of programme interventions, translating UNDP priorities into local interventions. Coordination of programme implementation with the executing agencies.
- Support the programme team in the operationalization of the new Country Programme Document, including promoting thematic and sectoral synergies and coordination of programme activities and execution; identify innovative approaches and modalities to achieve development targets.
- Bring and market innovation ideas, supporting programming for a portfolio-based approach, but also enhanced integration and consolidation of UNDP work in Uzbekistan, jointly with the Accelerator Lab and Programme team. Regularly use the Sense Making and Intelligence protocol to produce intelligence reports and Portfolio of Policy Options, and in general as monitoring and learning instrument.
3. Provides guidance on Programme Assurance and Oversight for the Programme team, focusing on achievement of the following results:
- Strategic oversight of Country Office compliance of corporate programming and reporting requirements, including clearance of project Quality Assessments;
- Effective application of RBM tools in the country programme, establishment of management targets and monitoring achievement of results, guidance to Programme Clusters in their oversight functions. Advises on POPP compliance;
- Setting a system for monitoring regular collection of progress data on UNDP-led indicators in the UNSDCF M&E framework and serving as a resource person to develop new indicators when needed. Monitors programme and project risk logs;
- Supporting the development of project proposals – particularly performance monitoring plans and M&E sections. Coordinates preparation and reviews annual project output verification reports;
- Supporting timely and qualitative preparation of progress reports and submission to the Government and other development partners;
- Coordination of the CO business processes mapping and establishment of internal Standard Operating Procedures in Results Management;
- Application of programme management and monitoring modules of QUANTUM;
- Follow up on audit recommendations related to the programme. All exceptions are timely reported;
- Organizational set-up and fully functional project management systems to create best possible enabling environment for high level performance of Project Teams;
- Strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations. Organizing bi-annual work planning and progress reviews;
- Proper management of programme finance and advice on strategies and plans affecting programme finance managements. Advice to CO Senior Management on the programme implementation in relation with delivery status. Continuous analysis and monitoring of the financial situation for development projects.
4.Establishes and maintains strategic partnerships and supports the resource mobilization in cooperation with the CO Management, Programme, and Operations Teams focusing on achievement of the following results:
- Implementation of the CO partnerships and resources mobilization strategies to achieve programme outcomes;
- Creation and coordination of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society etc.
- Determination of programmatic areas of cooperation, based on strategic goals of UNDP, country needs and donors’ priorities;
- Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for cost-sharing;
- Review and clearance of partnership agreements, liaising with Legal Support Office as needed;
- Ensuring tracking of CO portfolio of projects and pipelines.
5. Ensures facilitation of knowledge building and knowledge sharing in the area of RBM and M&E, focusing on achievement of the following results:
- Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals. Use of the Portfolio Dynamic Management Protocol as qualitative tool for that purpose, and M&E in general;
- Compiling and disseminating of information extracted from all available information management systems to Senior Management and other stakeholders as needed;
- Leading the process of capturing knowledge by networking and dissemination of know-how. Particular emphasis to be given to knowledge dissemination on RBM, QUANTUM, corporate strategic results, M&E policy and applications;
- Easy access to necessary programming and project assurance tools by the Programme Clusters;
- Identification and formulation of lessons learned from evaluations and studies to be integrated into broader knowledge management;
- Sound contributions to knowledge networks and communities of practice;
- Coordination of learning opportunities to country office and project staff and national partners to build capacity on RBM and M&E;
- Any other responsibilities as requested by the Management.
Impact of Results
The key results have an impact on the overall success of the country programme and reaching UNSDCF/ CPD goals. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
Functional & Technical competencies:
Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP is objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions. Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP
Results-based Management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels
Risk Management: A Ability to identify and organize action around mitigating and proactively managing risks
Crisis and Fragility Policy and Engagement: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Strategic engagement: Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives
Portfolio Management: Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment.
Required Skills and Experience
- Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.
- A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.
Experience, Knowledge, and Skills
- Minimum 2 years (with Master´s Degree) or 4 years (with Bachelor´s Degree) of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments.
- Experience in the usage of computers and office software packages, experience in handling of web-based management systems.
- Demonstrated willingness to work as part of a team; ability to build alliances and manage relationships
Languages: Fluency in the English and Uzbek/Russian languages.
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