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Project Manager


  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Beirut
  • Grade: Mid level - LICA-10, Local Individual Contractors Agreement
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2023-06-02
Job categories Project Management
Vacancy code VA/2023/B5104/26020
Department/office MR, AMMMCO, Amman
Duty station Beirut, Lebanon
Contract type Local ICA Specialist
Contract level LICA Specialist-10
Duration Ongoing ICA – ‘This position is funded up to February 2024 with possibility for extension subject to organizational requirements, availability of funds and satisfactory performance
Application period 18-May-2023 to 02-Jun-2023
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Under the overall guidance of the Director Amman Operational Hub, under the direct supervision of the Head of Programme, and in coordination with the Hub Infrastructure Specialist (Senior Quality Engineer) and the Officer in Charge (OiC)/Partnerships and Coordination Specialist in Lebanon; the Project Manager (PM) will be responsible for all aspects of the project life-cycle in accordance with the Project Document, the legal agreement between UNOPS and the donor, and in compliance with Project Management Manual (PMM) as well as the Organizational Directives and Administrative Instructions on Project Management. 

The PM must be able to undertake independently, the following tasks:

Summary of functions:
1. Project Delivery and Performance
2. Procedures 
3. Monitoring and reporting
4. Stakeholder engagement
5. Quality assurance
6. Knowledge management and innovation 
7. Personnel management

1. Project Delivery and Performance 

●       Ensure the preparation and delivery of all the project’s elements and activities mentioned in the project document/ legal agreement.

●       Ensure timely planning and implementation of the project’s activities, ensuring that the project’s goals and objectives are accomplished within the prescribed scope of work, timeframe (schedule) and the agreed funding parameters (budget).

●       Study and/ or  prepare the scope of works, budgets, terms of reference, contracts and all technical requirements of the engineering design and implementation phases;

●       Prepare and analyse all project documents, and ensure compliance with specifications in accordance with relevant codes and national standards as well as good engineering practices.

●       Review project designs in terms of accuracy, suitability to overall design requirements, including identifying improvements in the designs and be able to propose practical solutions and alternatives. Also, the PM is responsible to submit the final designs to the Design Review team at UNOPS HQ and obtain the Design Review Certificate.

●        Develop, complete and update implementation plan(s) on a monthly/ quarterly basis, as applicable.

●        Implement and control the approved plan (including the establishment of milestones) within tolerances set by the Project Board.

●        Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.

●        Manage and oversee the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.

●        Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.

●        Liaise with any external suppliers/contractors/partners.

●        Manage acceptance and delivery of work packages.

●        Monitor project progress ensuring that work packages are being executed properly.

●        Control project and work packages changes.

●        Accept goods, services or works delivered by suppliers/contractors.

●        Lead contract management duties including supplier performance evaluation.

●        Identify, and anticipate in a timely manner, potential risks and issues and advise mitigating measures to the senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved.

●        Identify and report to the supervisor potential business opportunities for UNOPS. 2. Procedures 

●        Comply with all organizational policy and specifically the Project Management Manual

●        Prepare/adapt all relevant plans for approval by the Project Board.

●        Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan.

●        Ensure maintenance of the project files and lessons learned are recorded.

●        Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.

●        Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

●        Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project.

●        Understand the unique structures of the UN and budget appropriately for personnel.

●        Manage expenditures against the budget (based on accurate financial reports).

●        Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

●        For project closure purposes, provide a formal handover of the project to the closure manager.

●        Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.

3. Monitoring and reporting

●        Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.

●        Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).

●        Maintain diaries and progress reports as required by the organization’s standard procedures.

●        Provide routine oversight and analysis of delivery data within the dashboard system.

Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span.
4. Stakeholder engagement

●        Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.

●        Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), donor and key stakeholders

●        Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications.

●        Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.

●        Represent UNOPS at the relevant coordination and working group meetings to ensure the coordination of project activities on a national level with all relevant partners.
5. Quality assurance

●        Work with internal stakeholders to ensure projects comply with audit requirements.

●        Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems.

●        Coordinate quality reviews of project documents and deliverables.

Provide quality control for management outputs (project documents, reports, etc.).

6. Knowledge management and innovation

●        Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.

●        Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices.

●        Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice and currents

●        Research and logging of lessons learned throughout the project life span.

Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.

7. Personnel Management   

●        Lead and motivate the project team.

●        Ensure that behavioural expectations of team members are established.

●        Ensure that performance reviews are conducted fairly, accurately and timely.

●        Select, recruit and train team as required and take into account gender parity and diversity objectives.

●        Ensure safety and security for all project personnel and comply with UNDSS standards.

Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harrasement, sexual harrasement and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

Education/Experience/Language requirements

  • A Master’s Degree is required, preferably in Environmental and Renewable Energy Engineering,Biomedical Engineering.

  • A Bachelor's Degree, preferably in Environmental and Renewable Energy Engineering, Biomedical Engineering in combination with 2 additional years of relevant experience will be accepted in lieu of a Master's Degree.

  • International Project Manager Association (IPMA Level B) or Project Management Professional (PMP - PMI) or PRINCE2 foundation is desired.
  • Minimum of 5 years (or more depending on academic credentials)  of progressive experience in Programme/ Project Management, with at least 3 years of experience as a Project Manager for a  multi sectoral project, specifically in procurement and installation of medical equipment and/or renewable energy solutions is required;
  • Knowledge in the renewable energy solutions and systems is highly desired;
  • Demonstrated competence in all aspects of project planning, monitoring, implementation, and management, including application of all aspects of results-based management/project cycle management is desired;
  • Proven capacity to interact with a variety of stakeholders, including non-governmental partners, and other UN agencies and international donors is desirable;
  • Previous experience with international organization/s and/or UN in a humanitarian and/ or conflict/post-conflict settings is required;
  • High proficiency with computers, and other software/ platforms related to the positions field of expertise. Good experience in working with the G-Suite platform including, Google Drive, Google Calendar, Gmail, Google Sheets, Docs, and Slides is desired.
Language Requirements:
  • Fluency in English and Arabic is required.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.