Finance Officer

Background/IRC Summary:  
Months of escalating Russian hostility towards Ukraine have culminated in a concerted invasion of the country and the launch of military attacks across multiple cities in Ukraine, to destabilize the country and provoke a change in government. Fleeing insecurity, Ukrainians are traveling west, with Poland establishing eight reception centers along its border with Ukraine, for an estimated 1 million arrivals.
Between February 7 and 23, 2022, an IRC team undertook a scoping mission covering Poland and Ukraine to better understand the context, humanitarian and civil society landscape, and anticipated service gaps in the event of an escalation of conflict in Ukraine, consequent displacement in neighboring Poland. As of February 24th, the IRC has pivoted to emergency response and has identified partner agencies in Poland and Ukraine to facilitate immediate assistance that can be used where it is most needed. Simultaneously, IRC/partners will launch a rapid needs assessment to understand better the humanitarian needs in both Poland and Ukraine and how IRC can complement partner response services either in breadth or scale

Job Overview/Summary:
The Finance Officer reports to the Finance Manager. He/she will support the Finance Manager and is responsible for preparing financial statements and maintaining cash controls. The Finance Officer must work within the Financial Manual of IRC, Tax Policies, and Procedures and be in compliance with all National Acts and Legislation.

Responsibilities:
Specific duties
Maintain Custody of the Cash Box. Make Payments as necessary. Day-to-day control of cash document preparation.
Review all POs and PRs for proper coding and budget adequacy before payment.
Review all payment documents for proper and adequate backup. Process inputs in ERP system and client bank.
Control and day-to-day guidance of the Finance Assistant.
Control and liquidation of petty cash and corporate card expenses.
Participation in processing payroll and downloading transactions in the ERP system. Preparation of incentive workers’ payroll in the field.
Participation in the month-end closing process.
Assist in implementing Finance policies, procedures, and systems.
Ensure compliance with IRC procedures and guidelines.
Review expenditure spreadsheets for accuracy and completeness.

Finance/Budgeting:
Act always following local law and standards of accounting practice.
Review to gain a clear understanding of budget guidelines and instructions
Review funding allocations to enable proper guidance to programs and proper coding.
Provide training to program staff on finance issues.
Assist in budget preparation at the field level.

Common duties:
Attend and participate in training identified/organized by your supervisor
Follow any new procedures and guidelines designated in circulars from Country Director
Perform other duties as may be assigned by your supervisor

Security/Communication:
Communicate with Finance main office on security issues within the office and outside the office.
Report to the Finance Manager any irregularities within the IRC office, staff compound, and sites on policy and procedures.

Key Working Relationships:
Position Reports to:  Deputy Director Finance
Position directly supervises: Finance Assistant
Other Internal and/or external contacts:
Internal: Works with other sectors on financial matters related to the organization

Job Requirements:
Bachelor’s degree in accounting from a recognized College/Institution.  ACCA/CPA qualification will be preferred.
Minimum of three years of accounting experience.
Computer literate with significant experience in Excel and accounting packages. Knowledge of the Integra system will be an added advantage.
The candidate should be mature, with a stable personality and the ability to maintain confidentiality.
Exceptional interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness.
Languages Requirements: Fluency in Ukrainian and English. 

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