Human Resources & Administration Officer

Danish Refugee Council (DRC) is an international non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

Overall purpose of the role:

To provide Human Resources administrative assistance and support in compliance with DRC's and local guidelines and procedures.

Sector responsibilities:

With technical support from the country HR Manager, ensure all HR related task are carried out in Area Office including recruitment, induction, HR record keeping, support with code of conduct related issues, guide other team members with relate to HR maters.

Responsibilities:

General Human Resources tasks:

• Assists management and employees in Human Resources related issues and concerns;
• Provides input to Human Resources processes and suggests improvements or weakness identified;
• Leads the recruitment of staff for the area including advertising, prepare long list, organizing interviews, reference checks and relevant documentation;
• Ensures compliance of personnel documentation with legislation in the field of labor law and personal data protection. Interact with DRC Country office, to assure timely and accurate documentation turnover;
• Completes hiring, transfer and dismissal of employees in accordance with labor legislation, regulations, instructions, as well as orders of the Head of the Representative Office;
• Forms Sets up and administers personal files of employees, ensures Personal Files were sent to the DRC Country Office in a timely manner;
• Ensures Leave policy is followed by all DRC employees in the Area of responsibility. P, prepares Internal Orders and send them for archive to DRC Country Office;
• Performs role of HR User in DRC dynamics Dynamics (ERP), including to hire, terminate and extension of d employees’ contracts, checking leave requests and approvals, benefits and compensation;
• Coordinated submission of medical and life insurance information to the insurers on the monthly changes in the list of employees; coordinate requests from the employees with Insurance companies;
• Managed the hiring procedure of local staff in full compliance with Ukrainian Labor Code, including collecting and inspecting all personal documents from new hire, prepare the order on hiring, prepare information to Fiscal Service of Ukraine about new hire; making notes to Labor Books;
• Together with line managers ensured comprehensive onboarding of staff, as well as the exit process;
• Provided information on HR related changes in the Area of responsibility to DRC Country Office in a timely manner

Compensations & benefits

• Managed, updated and processes the staff payrolls in close collaboration with the other departments, and ensure onward submission to finance department or country HR team.
• Prepares timesheet for all employees in the Area of responsibility twice per month;
• Ensures that all relevant deductions are effected on a monthly basis are communicated to country HR team;
• Prepares and submit required reports on a monthly basis for auditing purposes;
• Ensures that records of all Human Resources related information is kept and sent on timely basis to relevant parties.

Development, people planning, and well-being

• Ensures that the performance appraisal process is conducted, and that there are learning and development opportunities available to the employee;
• Assists in inducting training on Code of Conduct, Confidentiality, Conflict of Interest, etc. as needed;
• Assists in people planning activities (e.g. ensure job descriptions are in place for all roles);
• Assists or drive people well-being initiatives

Required experience and competencies:

• At least 2 years of experience in Human Resources management, administration, change management, and/or organizational development. 
• Technical skills in managing compensation and benefits.
• Excellent skill in MS Word and Excel (PowerPoint skills is preferred). 
• Experience using an online system for recruitments. 
• Intermediate or Advanced English proficiency
• Fluency in local language Speech and communication skills.Experience of work in (I)NGO will be an advantage.
•  Experience of work with ERP programs will be an advantage.
• University degree in Human Resource Management, Business, or Social Science Degree specializing in Human Resources or equivalent professional qualification
• Proficiency in written and spoken Ukrainian and Russian languages. 
• ntermediate or Advanced English (speaking/reading/writing).

We offer

• An interesting opportunity to work with the International Humanitarian Organization
• Fixed-term Labor Contract 3 months  with possibility to extend based on available funding.
• Medical and Life Insurance 

Start date: As soon as possible 

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff. 

Application process

All applicants must send a cover letter and an updated CV (no longer than four pages) in English.

 Applications sent by email will not be considered.

Closing date for applications: 2 July 2023

We reserve the right to conduct further interviews before the deadline for submission of applications.

For further information about the Danish Refugee Council, please consult our website drc.ngo