Programme Associate GS-6 Temporary Appointment (6 months), Panama City -LACRO
- Organization: UNICEF - United Nations Children’s Fund
- Location: Panamá
- Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
- Administrative support
- Project and Programme Management
- Closing Date: 2023-06-05
LACRO Gender Section is looking for a Programme Associate to support UNICEF’s work in the execution of the Spotlight Initiative, Regional Caribbean programme, including knowledge management and the operational and financial closure of the programme. Apply Now!!!
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, empowerment
How can you make a difference?
- Monitor and advise on financial status of the programme and potential over‐expenditures and recommend possibilities for reallocation to ensure the optimum use available funds.
- Submit periodic SI financial reports for management oversight, monitoring and review and confirm availability of funds as required.
- Liaise with the financial coordinator of the SI Resident Coordinator Office (RCO) in Barbados a needed to support efficient management and accountability of results.
- Carry out transactions in VISION pertaining to the SI grant such as registering grant allotments and tracking expiring programme grants.
- Ensure the financial workplan is kept up to date, with budgets and financial expenditures of programme in compliance with Spotlight and UNICEF rules and regulations, keeping supervisor informed on actions for decision/follow up.
- Liaise and support the SI programme coordination team to execute operational and financial programme closure of the SI programme in compliance with the SI Operations Manual Compendium and adhere to the UNICEF closure protocols effectively and efficiently. Specifically:
- Support the production and ensure submission of the final programme narrative report and financial report that include final expenditure of UNICEFs’ contribution.
- If relevant, submit refunds of any unspent balance and send notification where required.
- Ensure that all financial procedures are satisfied, and any other requirements.
- Support preparation of SI briefing materials and presentations.
- Maintain the SI SharePoint site with updated materials and keep abreast of any new information to be added.
- Support the preparation of flyers for events and create registration systems and surveys.
- Prepare meeting notes and ensure proper documentation and recording of information for future reference.
Contract management and administrative support
- Support in creating service and consultant contracts and contract management.
- Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs), as might be requested by the Supervisor.
- Conduct regular virtual check‐in with partners to assess financial record‐keeping and reporting.
- Travel planning and facilitation of travel arrangements in coordination with the travel unit.
- During absences and annual leaves backs up colleagues and peers in the same section as agreed with the supervisor.
- Provide general administrative support as needed.
To qualify as an advocate for every child you will have…
- Education: Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization
- Work Experience: A minimum of 6 years of progressively responsible administrative or clerical work experience is required.
- Languages: Fluency in English is required; French or Spanish is an asset.
For every Child, you demonstrate...
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.