INTERN - ADMINISTRATION [Temporary]

Org. Setting and Reporting

If you are passionate about Procurement and Logistics and other related topics, in support of making a lasting difference for Palestine refugees, an internship with UNRWA will give you the opportunity to work on the provision of analysis, advice, training and assistance on procurement and supply chain matters relating to UNRWA’s mandate and areas of operation within the Central Support Services Division, in UNRWA-HQ Amman.

UNRWA human development and humanitarian services encompass primary and vocational education, primary health care, relief and social services, infrastructure and camp improvement, microfinance and emergency response, including in situations of armed conflict.

The mandate of the Central Support Services Division (CSSD) is to ensure continued efficient, effective and high-quality support for substantive programmes in Headquarters and Field Offices in the areas of procurement, travel management, and other general administrative services.

CSSD is composed of 70 staff members.

Responsibilities

The Intern will be provided with an in-depth orientation and on-going guidance and supervision by the team lead of the Procurement Section. Other team members and CSSD staff will work with the Intern on a day-to-day basis to ensure that the selected the incumbent assimilates and understands his/her duties and responsibilities and performs his/her work with due diligence.

The Head of the Procurement Section will hold Performance Appraisal sessions with the incumbent at scheduled intervals. Constructive feedback will be provided on how the Intern can improve his/her skills and further development.

The Intern will be responsible for the following duties:

• Provides support in planning, developing and managing procurement and contractual aspects of projects of related to worldwide procurement of diverse services and commodities (e.g. information technology, electronic equipment and instruments, vehicles, medicines, food commodities, building maintenance materials, office supplies, construction, furniture, etc.), taking into account local economic and other conditions.

• Conducts data analysis and generate meaningful insights to support decision-making.

• Supports in the design, creation, and optimization of data visualizations, dashboards, and catalogues.

• Assist the team on a full range of procurement issues, providing support at all stages of the procurement cycle.

Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.

• Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services. Identifies and recommends new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.

• Assist the drafting and preparation of a variety of procurement-related documents, contracts, PowerPoint presentations, communications, guidelines, instructions, etc.

• Performs other duties as assigned.

Competencies

UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default.

• Advanced level of analysis and understanding skills
• Writing skills in English
• Data Management
• Knowledge of Microsoft Office
• Communication skills

For guidance on how to prepare for competency-based interviews: https://careers.un.org/lbw/home.aspx?viewtype=AYI

Education

Applicants must be students enrolled in, or have recently completed (i.e. commence internship within one year of graduation date), either a graduate school programme (i.e. second university degree or equivalent degree, or higher) or the final academic year of a first university degree programme (minimum bachelor's level or equivalent), with major area of study in economics, business administration, supply chain, logistics, international trade or related field.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Experience in data management and specialization in Procurement, Supply Procedures and Logistics and other related areas is desirable.

Languages

Applicants should demonstrate excellent English communication skills, both orally and in writing, including the ability to draft documents in English.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Department : Central Support Services Division
Duty Station : HQ Amman
Type of Appointment: Full-time internship
Duration: The internship is for 6 months depending on the needs of the office
Expected Starting Date: as soon as possible.

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.

The Cover Note must include:

•Degree Programme (What are you currently studying? Include any relevant course work)
•Graduation Date (When will you graduate or when did you graduate from the programme?)
•Explain why you are the best candidate for this specific internship, including any relevant internship or other experience.
•Explain your interest in the UNRWA Internship Programme.

In your online Personal History Profile, be sure to include all past work and academic experiences, and three references.

Due to the high volume of applications received, ONLY successful candidates will be contacted. Only those applicants shortlisted for interview will be contacted.

UNRWA staff and complementary personnel are expected to uphold the highest standards of integrity, neutrality and impartiality at all times. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict.

Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is an equal opportunity employer and welcomes applications from both women and men. UNRWA encourages applications from qualified women.

This is an unpaid internship opportunity. All costs connected with an intern's participation must be borne by the intern. Microsoft Word and Microsoft Teams will be required software for the intern.

At the stage of acceptance of an internship placement, interns must prove to the satisfaction of UNRWA that they have adequate medical and accident insurance coverage prior to commencing the placement.

Intern placements shall not constitute employment by UNRWA. Interns are considered to be complementary personnel with non-staff status. The purpose of the internship program is not to lead to further employment with UNRWA but to complement an intern's studies.

Therefore, there should be no expectation of employment at the end of an internship. Interns are eligible to apply as external candidates for UNRWA staff vacancies in accordance with normal selection procedures.

Please note that UNRWA does not charge fees at any stage of the application process.

Vacancy announcements advertised at: https://www.unrwa.org/careers/internships, will be removed at 11:59 p.m. (Jerusalem time) on the deadline date.

UNRWA is a non-smoking environment.

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List.
UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.