MOVEMENT CONTROL ASSISTANT

Org. Setting and Reporting

This position is located within the Distribution (Movement Control) Section of the United Nations Mission in South Sudan (UNMISS). The Movement Control Assistant will be based in Bor. Bor is classified in the "E" category and as a non-family duty station. The Movement Control Assistant reports to the Movement Control Officer.

Responsibilities

Within delegated authority, the Movement Control Assistant will carry out the following duties:

Passenger Booking Duties:
• Receives customer requests, through Movement of Personnel (MOP) and Cargo Movement Request (CMR) Forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission.
• Assists in planning and scheduling the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries.
• Assists in determining the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside field mission.
• Coordinates required transportation activities with the Aviation, Transport and Riverine Units/Sections and/or commercial transportation service providers.
• Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters.
• Assist in analysing projected passenger and cargo flows in order to estimate required resources.
• Records statistical date on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission.
• Monitors contracts for the provision of transportation support and participates in the evaluation of vendor’s performance in coordination with the Contracts Management and/or Procurement Unit/Section.
• Maintains the electronic databases in accordance with the established procedures and deadlines.
• Monitors that appropriate reference documents are current, readily available, and accessible to all relevant personnel.
• Participates in the development of the standard operating procedures for the related movement control processes.
• Participates in the development of budget proposals for the mission’s movement control operations.
• Participation in the preparation of operational plans, performance reports, and responses to internal; and external audit observations.
• Participates in the development of technical specifications for goods and services, provides inputs to the responses to bids and technical evaluations to ensure that vendor’s proposals meet technical requirements.
• Conducts inventories and physical annual checks of relevant facilities and equipment.
• Performs other related duties as required.

Cargo warehouse duties:
• Supervises the activities of Cargo Warehouse.
• Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling).
• Monitors the preparation of luggage and cargo for transportation and ensures that weighing, plastic wrapping, and labelling are conducted in accordance with the established procedures.
• Ensures that luggage and cargo are labelled in accordance with required destinations.
• Coordinates the transportation arrangements to the embarkation facility.
Airfield/Air Terminal/Transport/Riverine Movement Control Office duties:
• Supervises a team of movement control assistants, passenger clerks and cargo handlers.
• Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations, and applicable safety procedures.
• Compiles passenger and cargo manifests and communicates them to the aircrew, surface transport and riverine personnel.
• Monitors that aircraft, vehicles and vessels are loaded in accordance with passenger and cargo manifests.
• Briefs passengers on schedules, routes, timing, and safety requirements.
• Monitors check-in and check-out activities for outgoing and incoming passengers and cargo.
• Participates in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment.

Competencies

Professionalism:
Good knowledge of all forms of transport. Thorough knowledge of movement control related processing and safety requirements; knowledge of aviation safety and UN rules, regulations and procedures; ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; proven analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

High school or equivalent diploma is required.

Job - Specific Qualification

A valid IATA and/or IMO dangerous goods certificate is required. Please attach copy of your valid IATA/IMO Dangerous Goods Certificate.

Training in the planning, coordination, and control of at least three (3) modes of transport is required. Please attach copies of your certificates.

Work Experience

A minimum of eight (8) years of progressively responsible experience in movement control, multi modal transportation, airline operations, logistics management or a related field is required.

Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required.

Experience in the preparation of passenger and cargo manifests including statistical and compliance analysis reports is required.

Experience in international operations in a post conflict environment is required.

Experience in troop rotation planning, execution and assessment by air, road, and sea in an international post-conflict, conflict area is required.

Experience in supervision, management, and staff planning of international staff, military staff, and local national staff in an international post conflict/conflict area is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.