Programme Management Officer
New York City
- Organization: UNDOS - United Nations Department of Operational Support
- Location: New York City
- Grade: Mid level - P-3, International Professional - Internationally recruited position
- Project and Programme Management
- Closing Date: 2023-06-03
Org. Setting and Reporting
The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.
The Human Resources Services Division (HRSD) provides dedicated services in support of human resources requirements of client entities, from process development through service delivery. The Division establishes and manages rosters across all job families, organizes testing and examinations, provides operational support and other advisory service for clients for the full spectrum of their delegated authorities, and supports managers and business partners in the use of non-staff personnel.
This position is located in the Office of the Director of the Human Resources Services Division (HRSD), Office of Support Operations (OSO), Department of Operational Support (DOS), and the incumbent reports to the Administrative Officer in the Office of the Director.
Under the direct supervision of the Administrative Officer, the Programme Management Officer will be responsible for the following duties:
• Support the Director in the implementation of the Division's strategic and operational objectives and work plan; exchange information on behalf of the Director as required, with clients in the United Nations Secretariat, including field operations;
• Review relevant documents, reports and emails; identify problems and human resources issues to be addressed and proactively initiate corrective actions; liaise with relevant parties; ensure follow-up action on individual cases;
• Draft written outputs, e.g., briefing notes, talking points, presentations and substantive correspondence for senior United Nations officials on the full range of policy and practical issues related to international and national personnel in the Secretariat (e.g. conditions of service, administration of justice, recruitment, mobility and career development);
• Undertake evaluation and survey initiatives related to human resources management; design data collection tools; review; analyze and interpret responses; identify problems/issues and prepare conclusions;
• Provide substantive backstopping to consultative and other meetings, conferences etc., proposing agenda topics, identifying participants, preparing documents and presentations, etc.;
• Provide substantive support to the elaboration of resource requirements for budget submissions and with regard to the preparation of budget submissions to legislative bodies; Administer and monitor budget implementation, as well as extra-budgetary resources, including review of agreements and cost plans, ensuring they remain within authorized levels and in compliance with applicable regulations and rules and established policies and procedures;
• Provide advice on human resource issues to the Director, including on specific situations and individual cases concerning staff;
• Undertake other reporting or administrative tasks as required by the Director or the Administrative Officer.
Professionalism: Knowledge of the United Nations System and its principal organs; knowledge of theories, concepts and approaches relevant to strategic programme planning, monitoring and evaluation; ability to identify issues, analyze and participate in the resolution of issues/problems; Ability to conduct analytical and independent research utilizing various research tools and databases; ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensures the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
An advanced university degree (Master's degree or equivalent degree) in business administration, management, economics, or a related field. A first-level university degree, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.Job - Specific Qualification
Certification in PRINCE2 or equivalent project management methodologies is desirable.Work Experience
A minimum of five years of progressively responsible experience in programme or project management, administration or related area is required.
Experience in human resources management in the United Nations, or a similar international organization is desirable.
Experience with data/business analytics and in reporting and analysis is desirable.
Experience supporting the field/regional operations in an international environment is desirable.
Experience supporting the work of a senior official or high-level manager is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another United Nations official languages is desirable.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.