Finance and Admin Associate

New Delhi

Organization: UNDP - United Nations Development Programme
Location: New Delhi
Grade: Level not specified - Level not specified
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
Closing Date: 2023-06-09

Background

A. Background
UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. UNDP is on the ground in about 170 countries and territories, working with national counterparts on solutions to global and national development challenges.
In the programme countries, UNDP supports stabilization, state-building, governance and development priorities in partnership with the host governments, the United Nations system, the development partners and other partners to help the country to achieve sustainable development by eradicating poverty in all its forms and dimensions, accelerating structural transformations for sustainable development and building resilience to crises and shock.
UNDP has worked in India since 1951 in almost all areas of human development, from systems and institutional
strengthening to inclusive growth and sustainable livelihoods, as well as sustainable energy, environment and
resilience. UNDP’s programmes continue to fully integrate a global vision for catalytic change with India’s
national priorities. With over 30 projects on the ground in almost every state, today UNDP India works to
achieve the Sustainable Development Goals by transforming traditional models to do development
differently. In a rapidly changing global environment, the work of UNDP and the broader UN family aligns with
the Government of India's new national development vision, India 2030, and builds upon the Sustainable
Development Goals. UNDP India's country programme for 2023-27 has three major focus areas:
 Inclusive growth
 Environment and energy
 Strengthening systems and institutions

These are supported by a framework of renewed partnerships and blended finance solutions, a pool of
financial and technical resources for greater impact and scale, and South-South expertise.

You are invited to join a team of dedicated development professionals whose primary role is to support the India to achieve the 2030 Agenda. As part of the UNDP team your focus will be to work with multiple stakeholders to find the country specific solutions that lead to sustainable development and to ensure no one is left behind - and we reach those furthest behind first.
UNDP is looking for individuals who have the communication, analytical, planning and implementation capacities that can address links, choices and connections across many issues and sectors. We seek individuals who can apply global best practice to national contexts. We are looking for people who are enthusiastic, motivated, and committed to making a positive contribution to Development in India.

UNDP India is working to support various ministries, donors, partners, projects and state teams on a range of
workstreams across SDG and innovative financing. This includes work on climate financing, public financing,
inclusive insurance, budgeting and innovative financing instruments. In order to ensure effective and timely
management of these engagements, UNDP India is looking for a Finance & Administrative Associate for its SDG Finance team.
The incumbent will provide overall functional support for managing finance and admin related work. The Finance & Admin Associate will support the Advisor, SDG Finance and the team in ensuring timely and efficient financial management and administrative processes.
S/he will be based at UNDP, New Delhi and shall work under the guidance and supervision of the Advisor/ Head of SDG Finance. As this is a full-time position, s/he cannot hold any other job/assignments during this assignment.

Duties and Responsibilities

Financial Management
 Preparation of expenditure reports, budgets, Annual Work Plans (AWPs), revisions and projections for
various SDG Finance projects
 Preparation of the financial reports for donors, UNDP and Government as per the requirement.
 Process timely payments of vendors, travel and other claims of staff.
 Coordinate with vendors and UNDP finance team for timely payment.
 Assist in preparation of legal documents for contracting and procurement of goods and services, including
maintenance and physical verification of assets.

Facilitate financial audits and process annual, half yearly and quarterly financial progress Reports.
 Filling and documentation of important papers and documents.

General Administration
 Provide administrative and operational support at the central/national level.
 Draft letters, invitations, meeting agenda and meeting minutes and make travel arrangements as needed.
 Organize logistics for meetings/workshops/ events.
 Assist in collation and compilation of data and information from the concerned implementing partners.
 Facilitate in preparing and monitoring contracts, follow ups with the contractors/consultants
Maintaining project documents, inventory, correspondence and communications.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area	Name	Definition
Administration and Operations	Documents and Records Management	Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Finance	Accounting (General)	Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
Finance	Audit (General)	Understands how regulations and professional standards in internal and external audit underpin audit work in the public services. Understands the key stages of audit work, including planning, documentation, testing and reporting. Ability to examine and verify accounts and records. Understands wider mechanisms for assurance and scrutiny. Understands the law and best practice relating to anti-bribery and corruption controls and the fraud risks faced by public bodies.
Finance	Banking and Cash Management	Ability to collect, handle, and manage cash, which involves assessing market liquidity, cash flow, and investments
Administration and Operations	Assets Management	Knowledge of policy & procedures on PP&E; ability to prepare financial statements on PP&E; maintainAsset Management Module in ATLAS, Asset Dashboard; develop supporting tools for assets certification and further enhancements forAM module; design and run training programs, etc. on assets management and assets recording; run AP-AM interface; perform AP-AM-GL reconciliation; perform analytical review of AM reports and asset information to ensure completeness and accuracy

Required Skills and Experience

Education: High School OR Bachelor’s degree in Accounting, Finance, Business Administration or related field.

Experience:

Experience: 6 years (post High School) OR 3 years (post Bachelors) of relevant experience in financial management and general administration or programme support service is essential

Any additional relevant work experience will be highly desirable

Experience of working with the UN and/or international organizations is desirable

Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e- mail applications etc. Knowledge of other applications such as Front Page, Publisher and some multimedia tools would be useful.

Understands the main processes and methods of work regarding to the position

Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in worktasks

Strives to keep job knowledge up to date through self-directed study and other means of learning

Demonstrates good knowledge of information technology and applies it in work assignments

Good oral and written skills in English

Remuneration

Remuneration starting at INR (Annual) 9,38,400 / 78,200 INR (Monthly) as per the scale depending on qualifications and experience. The remuneration is excluding 8.33% pension amount paid over and above the salary.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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