Finance Assistant

The Finance Assistant has responsibility for supporting the finance functions for the IRC Kenya to adhere to IRC policies and procedures as well as donor compliance.

Key Responsibilities

Payment processing

• Ensure all payments shared with finance are processed timely through follow-up for timely authorizations of payment requests in line with the approved limits per the delineation chart.
• Give attention to detail while processing payments to ensure accuracy of financial data.
• Ensure all program advances are accounted for as per advance policy.
• Share remittance advice with supply chain for all processed vendor payments.

Banking

• Perform banking roles such as cash depositing and collection.

Bank Reconciliation

• Prepare cash and bank accounts monthly and submit for approval.

Filing

• Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all processed payments.

Cash flow management

• Check all the bank statements regularly for any receipts and other peculiar items and notify your supervisor accordingly.
• Prepare an up-to-date cash flow statement weekly for decision on cash needs.

Statutory deductions remittance

• Ensure that PAYE, NSSF and NHIF is remitted by the 9th of the following month.
• Ensure that all other payroll deductions (HELB, Life Insurance, Pension) are remitted to the respective institutions by the 9th of the following month.
• Performed any other duties assigned by the supervisor.