Associate Administrative Officer - Security

Details

Mission and objectives

MINUSCA COD organization mission TBD

Context

Assignment is renewable on an annual basis (1 July - 30 June) up to a maximum of 4 years. There is no expectation of automatic renewal. Contract renewals are granted based on Mission mandate, availability of budget, operational necessity and satisfactory performance. Duty station can change in the course of an assignment based on operational necessity; UN Volunteers may be required to work and travel anywhere in the area of operations of the host organization, including in remote locations.

Task description

Under the direct supervision of the Administrative Officer, the UN Volunteer Administrative Support Officer is responsible for providing professional and technical, budgetary, administrative and logistical support to MINUSCA Security Section personnel. This includes, but is not limited to: - Provide overall support in the review and authorization of within mission travel for MINUSCA Security personnel. - Prepare the recruitment process for international and national posts. This includes the preparation of the necessary paperwork as per the established procedures, screening of the candidates and the participation in the competitive selection process when required. - Assist in the formulation of the section’s budget and follow up on expenditures related to travel and equipment. - Prepare staffing reports when requested. - Prepare all official correspondence including faxes, internal and external memoranda and code cables. - Update the section’s email groups and telephone directory. - Assist staff members during the check-in, check out process. - Update the section’s organizational chart, staffing table and statistics. - Provide guidance and advice, in consultation with the Administrative Officer, to all MINUSCA Security personnel on staff entitlements and mission policy. - Support in all the activities related to Mission Support; - When working with (including supervising) national staff or (non-)governmental counterparts, the incumbent should set aside dedicated time for training, coaching, mentoring and capacity development. - Perform other related duties as required.