Movement Control Assistant

Details

Mission and objectives

Under Resolution 2677 (2023), the Security Council determined that the situation in South Sudan continues to constitute a threat to international peace and security in the region. The Council extended the UNMISS mandate until 15 March 2024. It also emphasized that the Mission should continue advancing its three-year strategic vision defined in resolution 2567 (2021) to prevent a return to civil war, build durable peace and support inclusive, accountable governance as well as free, fair and peaceful elections in accordance with the Revitalized Peace Agreement. Under Chapter VII of the Charter of the United Nations, UNMISS is therefore authorized to use all necessary means to implement its mandate which includes: (a) Protection of civilians (b) Creating conditions conducive to the delivery of humanitarian assistance (c) Supporting the Implementation of the Revitalised Agreement and the Peace Process (d) Monitoring, investigating, and reporting on violations of humanitarian and human rights law The overall ceiling for uniformed personnel is maintained at 17,000 troops and 2,101 police, including 88 corrections officers. Please refer to https://unmiss.unmissions.org/mandate for more information.

Context

This post is in UNMISS Movement Control Section and located in Rumbek. He/She will be working with other Movement Control Assistants in the Field Office in Rumbek dealing with movement of cargo and passengers by road and air, as well as preparation of reports. The prospective candidate will report to the Head of the Movcon Office in Rumbek.

Task description

Within delegated authority, the UNV Movement Control (Movcon) Assistant will carry out the following duties: • Coordinates the activities of a regional movement control office within a specific geographic area in a field mission. • Participates in coordination of the provision of reliable, cost effective and efficient movement control services for the transportation of passengers and cargo (including dangerous goods requiring special handling) within the area of responsibility. • Produces Supply Chain performance reports, monitors, and oversees the efficient, effective performance of the • regular activities of Procurement, Aviation, Movement Control and Warehouse and Commodity Management Sections. • Provides technical advice to the substantive and support elements of a field mission on all aspects of the transportation activities. • In consultation with the supervisors, prepares operational plans, performance reports and responses to internal and external audit observations. • Provides inputs to the standard operating procedures for the movement control related processes. • Monitors quality control procedures to ensure they are implemented for all work processes. • Monitors the accuracy and validity of data recorded in the management information systems. • Monitors the reference documents to ensure that they are current and readily available and accessible to all relevant personnel. • Conducts inventories and physical annual checks of relevant facilities and equipment. • Provides inputs for budget proposals for the field mission's movement control section/unit. • Participates in coordination of the requisition process with purchasing authorities to ensure that bidding and approval activities meet the required timetable. · • In consultation with the supervisor, provides inputs to responses to UNHQ during the vendor's evaluation to ensure that vendor's proposals meet technical requirements. • Monitors that UN financial regulations and rules are complied with in all activities of the subordinate elements. • Participates in the missions conducted in the field by the administrative bodies such as the local Committee on • Contracts, the Tenders Committee, the local Property Survey Board and Boards of Inquiry. • Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for movement control services. • Manages the allocation and rotation of appropriate work assignments. • Coordinates the individual annual Work Plans. evaluates the performance of employees and recommends/endorses the recommendation of contract extensions for the unit's staff. Joint Movement Control Centre duties I Passenger Booking duties: • Monitors the receipt and registration of customer requests, through Movement of Personnel (MOP) and Cargo. • Movement Request (CMR) Forms, for transportation of passengers and cargo (including dangerous goods requiring special handling} within and/or outside a field mission. • Plans and schedules the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries. • Determines the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission. • Coordinates required transportation activities with the Aviation, Transport and Riverine Units/Sections and/or commercial transportation service providers. • Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on Immigration and customs matters. • Analyses projected passenger and cargo flows to estimate required resources. • Monitors that statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission is recorded in accordance with the established procedures and deadlines. Cargo Warehouse duties: • Supervises the activities of the Cargo Warehouse in the absence of Head MovCon Rumbek. • Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling). • Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping and labelling are conducted in accordance with the established procedures. • Ensures that luggage and cargo are labelled in accordance with required destinations. • Ensures the timely coordination of the transportation arrangements to the embarkation facility. • Ensures the proper packaging and shipment of all inbound and outbound cargo to include proper handling and • shipping of dangerous good. • Is responsible for the physical loading and unloading of aircraft and/or vehicle bound cargo. Airfield/Air Terminal/Transport/Riverine Movement Control Office duties: • Supervises a team of movement control assistants, passenger clerks and cargo handlers in the absence of Head MovCon Rumbek. • Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures handlers in the absence of Head MovCon Rumbek. • Monitors the process of compilation of passenger and cargo manifests and ensures that manifests are communicated to the aircrew, surface transport and riverine personnel in accordance with the established procedures and deadlines. • Monitors that aircraft, vehicles and vessels are loaded in accordance with passenger and cargo manifests. • Monitors that passengers are briefed on schedules, routes, and timing and safety requirements in accordance with passenger and cargo manifests. • Monitors check-in and check-out activities for outgoing and incoming passengers and cargo. • Participates in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment. • Participates in the loading and unloading of aircraft bound cargo, luggage, and passengers. • Performs other related duties as required.