Technical Procurement Specialist- IPSA 10

Copenhagen

Organization: UNDP - United Nations Development Programme
Location: Copenhagen
Grade: Mid level - IPSA-10, International Personnel Services Agreement
Occupational Groups:
- Procurement
Closing Date: Closed

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Office of Procurement is a part of the Bureau Management Services (BMS), in UNDP providing vital management support in areas such as administrative services, budget and finance, human resources, information and communications technology, legal issues, procurement, safety and security, administration of multi-donor trust funds, change management, and crosscutting business solutions. Procurement is a fundamental component of UNDP, accounting for nearly 70 percent of UNDP programme delivery. Despite its critical role, procurement as an operational service can be traced back to as recently as 1999, when UNDP transitioned from a developmental funding model to one that included direct execution projects in its portfolio. In the years following this shift in models, UNDP procurement experienced unprecedented growth in terms of its volume and complexity.

Office of Procurement’s mandate includes development and updating of procurement policy, providing procurement advisory and operational support to country offices and HQ units professionalisation of the procurement function. Procurement supports programme delivery in line with UNDP's Strategic Plan and best practices in public sustainable procurement. Procurement acts in accordance with rules and regulations, the accountability framework, and ensures appropriate risk management for UNDP. Office of Procurement is a global team based in UNDP/HQ New York, Copenhagen/Denmark and in Cyberjaya/Malaysia, with additional Regional Procurement Specialists located in each Bureau Hub (Panama, Addis Ababa, Amman, Istanbul and Bangkok).

The Global Procurement Services Division (GPS), based in Copenhagen, provides direct procurement services for the Global Fund, crisis prevention and recovery support, procurement support to elections programmes. The Team in Cyberjaya/Malaysia provides transactional support to global operations and manages global LTAs through an emerging eProcurement platform.

Duties and Responsibilities

Under the supervision of the Procurement SpecialistTeam Lead, Crises Recovery Energy & Environment (CREE) Team, the TechnicalProcurement Specialist will manage complex procurement cases requiring specific technical/engineering expertise and support the procurement teams with the establishment of LTAs and evaluation of complex technical bids. The Technical Procurement Specialist will also be responsible for providing technical input and market knowledge to the strategic direction of the team and supporting the Team Lead in the implementation of Procurement Strategies.

1. Manage complex procurement projects on behalf of UNDP CO clients, particularly those requiring specific technical/engineering expertise, civil works, construction or design including the development or review of technical specifications, the evaluation of bidders offers, and/or the management of complex contracts with awarded bidders

Act as primary focal point for allocated procurement processes including preparation and conduct of RFQs, ITBS,or RFPs, receipt of quotations, bids, or proposals, their evaluation, submission to UNDP CRCs, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations
Independently manage procurement activities ensuring full compliance with UNDP procurement rules, regulations, policies and strategies, including the management of logistical and contractual aspects of ongoing procurement cases including vendor performance and contract management
Reviews procurement requests and liaises with COs/end-users to assess needs and develop detailed technical requirements
Drafts tender documents (RFQ, ITB, RFP), technical specifications and evaluation methodologies in compliance with UNDP procurement rules
Collects technical questions from bidders and prepares responses to be shared with potential bidders
Collects bids and leads the technical evaluation of offers, including liaising with bidders and technical evaluation team members
Prepares and reviews submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP)
Leads project implementation meetings with awarded suppliers and ensures professional project management throughout the project, particularly related to civil works components of the project
Manages relevant purchase orders, shipping docs, invoices and payments in accordance with the terms of the

2. Provide ad-hoc technical advice to PSU and/or UNDP COs within the fields of civil works, construction, civil/electrical engineering

Act as the technical focal point and project manager within the HEALTH/CREE teams, for areas related to civil works, engineering, & turnkey projects
Review of relevant procurement plans to identify a pipeline for complex procurement projects and identification of technical expertise required
Advise PSU teams as needed on complex projects requiring significant technical/engineering expertise and/or civil works
Provideinput to StandardOperating Procedures, best-practice guides or existing PSU tools related to the procurement of civil works, construction or technical/engineering expertise Conduct training sessions with PSU colleagues to disseminate knowledge, share experience and develop the overall capacity of the team
Identify potential categories for LTAs within the Health& CREE Teams within the area of technical expertise

Competencies

Core

Achieve Results:

LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively:

LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously:

LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility:

LEVEL 3: Proactively initiate and champion change, manage multiple competing demands

Act with Determination:

LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner:

LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion:

LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional:

Procurement	Strategic Sourcing	Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Procurement	Category Management	Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency
Procurement	Data Analysis	Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making
Procurement	Stakeholder Management	Ability to work with incomplete information and balance competing interests to create value for all stakeholders
Business Direction and Strategy	System Thinking	Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Management	Portfolio Managemen	Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment
Business Management	Risk Management	Ability to identify and organize action around mitigating and proactively managing risks

Required Skills and Experience

Minimum Education	Advanced University Degree in Civil Engineering or other related technical field is required A Bachelor’s Degree in combination with an additional two years of relevant experience will be given due consideration
Minimum years of relevant work experience	Minimum 5 years of national/international professional experience in procurement, contract management or project management is required. (7 years of above relevant experience if Bachelor) Work experience from developing countries is highly desirable..
Required skills and Competencies	Experience in the use of computers and office software packages as well as web-based management systems. Excellent writing, research, analysis and presentation skills.
Desired additional skills and competencies	Knowledge of UN and/or public procurement procedures and practices is highly desirable. Knowledge of UNDP's EPR system or similar is a plus
Required Language	Working knowledge of English required Working knowledge of another UN language is highly desirable.
Other	Specialized certification in Public Procurement is required CIPS II or higher is an asset

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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This vacancy is now closed.
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